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10 Ways an AI Meeting Assistant Can Help With Your Meetings & Interviews

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Without the right tools in place, meetings can be a painful process. Read this article to explore the 10 best use cases of having an AI meeting assistant!

Anastasia Muha
June 22, 2023
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5 min read
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You have probably heard that AI is taking over the world as we know it, and that AI meeting assistants are becoming the talk of the town. 

The reason is obvious: no matter the size of your company or your role in it, meetings can take up an overwhelming amount of time — despite being necessary to successfully address key topics and make pertinent decisions.

If you're curious about how employing an AI meeting assistant can transform your daily work life, keep reading!

What Is an AI meeting assistant?

AI Meeting Assistants are incredibly powerful tools for organizations and businesses that want to make their remote meetings more efficient and effective. 

This type of AI software can automate time-consuming tasks such as preparing and participating in virtual meetings

AI Meeting Assistants can schedule meetings, record and transcribe conversations, take meeting notes, set notifications for when the meeting will start, provide reports with valuable insights, and generate detailed summaries for review. 

How Do AI Meeting Assistants Work?

AI meeting assistants typically use natural language processing (NLP) to understand spoken or typed input from users and then use contextual understanding to interpret and follow user commands.

By leveraging the advantages of machine learning, AI meeting assistants are able to continually enhance their performance with each repetition of a task. 

In addition, they can take on the responsibility of certain tasks for you while you attend your meeting, including categorizing and tagging different segments of your meetings. 

Recognizing how much impact meetings can have, MeetGeek has designed a cutting-edge Artificial Intelligence assistant that can make your meetings run smoother and more effectively, while simultaneously liberating participants from mundane tasks and distractions.

Our virtual meeting assistant takes care of your meeting responsibilities, while it allows you to fully engage with your team members or customers. Try MeetGeek for free today to see for yourself! 

10 Ways AI Meeting Assistants Can Make Meetings and Interviews Less Painful

Let's talk about some of the most important ways an AI meeting assistant can facilitate and optimize your meeting experience!

#1: Automatically Attend and Record Meetings

When you have to manually set up your meeting assistant to join your online meetings, there’s a high chance you’ll forget to do it so many times that you’ll give up doing it altogether.

A good AI meeting tool, powered by an AI agent, joins both your scheduled and ad-hoc meetings. With MeetGeek, all you have to do is to connect it to the video conferencing platform of your choice — Zoom, Teams, or Google Meet. After that, your AI assistant joins your virtual meetings the same way as any other participant. 

When your meeting begins, the personal AI meeting assistant will immediately start to provide value. Although barely noticeable, it records your meetings by capturing video, audio, and text in the background. 

Don’t need all of your conversations automatically recorded, transcribed, analyzed, and summarized? MeetGeek allows you to easily deselect those meetings in just one click!

With MeetGeek, you can set it and forget it! Sync your calendar with MeetGeek once and explore the added benefits of having an AI virtual meeting assistant with every meeting! 

#2: Act as Conversation Intelligence Software

There’s nothing more frustrating than leaving meetings with clients with all the relevant information captured and stored but no clue what to make out of it. 

Conversation Intelligence is the software technology that allows you to gather valuable insights into customer conversations by providing customer sentiment analysis and recognizing trends in the customer experience. 

This type of analysis can be used to increase customer satisfaction, boost revenue, and streamline marketing and sales strategies. All voice conversations of customer interactions are recorded, processed, stored, and analyzed by CI technology, which improves and optimizes the overall customer journey.

On top of being an all-in-one virtual meeting assistant, MeetGeek uses conversational AI algorithms to provide the data-driven insights you need!

MeetGeek’s meeting insights feature

#3: Automatically Create Accurate Meeting Notes & Summaries

Individual note-taking is subjective, while collaborative note-taking is convoluted. At the same time, both methods can be equally inaccurate and ineffective in the grand scheme of things, not to mention the amount of unnecessary pressure the entire process puts on meeting participants. 

A successful meeting requires more than just taking clear and accurate notes — it requires active listening and clear understanding of the context and purpose of the discussion.

Meeting notes can serve as a to-do list for everyone involved, informing members of any key decisions and keeping everyone on the same page, thus encouraging productive conversations and outcomes. 

This is where automated note-taking can make a real difference. Having organized and detailed notes is imperative for tracking progress, holding members accountable for tasks, and instilling a sense of urgency in the team. With virtual meeting assistants, you can turn the process into an intuitive one, which will save hours of your time!

#4: Generate AI Meeting Minutes

Given the role secretaries, personal assistants, and older virtual assistants have traditionally played in compiling meeting minutes, it is now natural that AI meeting assistants can provide the same service. 

If you’re like most of us, you rely on meeting minutes to tie in your efforts and synchronize with other team members. With a meeting assistant like MeetGeek in your arsenal, you can streamline the process of taking concise and accurate meeting minutes

#5: Automatically Share Meeting Notes

You can configure your AI virtual meeting assistant to effortlessly distribute the meeting notes, transcripts, and relevant operational meeting data to all participants shortly after a meeting.

A few minutes after your meeting ends, MeetGeek will send to both your own and every participant’s inboxes a detailed summary of the meeting. 

Additionally, the video of your get-together will be available in your MeetGeek account, so you can refer to it anytime. What’s even better is that our assistant can highlight the important points, so you won't need to review irrelevant parts. 

Finally, you can also let other people who weren't in the meeting view the recording if you need to — it’s all up to you! This can be done to multiple messaging platforms, mailing lists, and push notification systems, ensuring that everyone is fully apprised of the content and directives of the meeting, while permanently mitigating the repetitive manual task of disseminating team-wide notifications. 

MeetGeek delivers all the relevant meeting information straight to your inbox!

#6: Have Better Meetings & Interviews

The ever-changing nature of the market has made it increasingly difficult for businesses to adapt their practices and mechanisms in a timely and accurate manner. To combat this, more and more companies are deploying AI-driven automation for many of their operations. 

AI meeting assistants can help to streamline processes by providing structure and meaning to your daily meeting-related operations. Whether we talk about decision-making, recruitment, strategizing, carrying out projects, or team-building activities, it’s important to ensure that all your processes are highly efficient and effective.

For instance, access to insightful analytics on customer communication and behavior allows you to better understand and anticipate customer reactions and expectations. This can improve customer service, segmentation, team performance assessments, and sales tactics. 

When it comes to recruitment procedures, analytics on candidate performance are just as valuable, as they can help to separate the best from the rest and help you to personalize interactions, thereby improving the hiring process

Moreover, predicting the whole course of an interview can be challenging, despite having a well-thought-out list of questions. When assessing candidates, keeping track of their answers to your questions, reading between the lines, and noticing their body language only add to the list of challenges. 

This is where our Meeting Templates come in useful. Once you add your selection of keywords to the mix, MeetGeek will categorize and identify the corresponding segments of your interview. Plus, the feature makes decision-making regarding the applicants a lot easier, since it allows you to go back and rewatch only the relevant parts.

This approach allows you to focus more on activities requiring human involvement, such as brainstorming new ideas or having more meaningful work conversations.

#7: Create a Searchable Repository of Meetings

With an AI-based smart meeting assistant, the audio of your meetings can easily be converted into text and stored in a database. Artificial intelligence algorithms can also sort the data intelligently, creating headings and sections according to points of discussion while referencing who spoke about what. 

This enables you to quickly and accurately produce detailed notes, as well as to quickly search for particular pieces of information. In addition, an AI-based meeting assistant will learn from and about your meetings, compile databases that reflect the content and topics discussed in all your meetings, and cross-reference the topics for easy searching. 

MeetGeek makes it easy to backtrack the entire history of interaction and find the information you need quickly, without having to check through stacks of printed meeting minutes.

#8: Encourage Collaboration 

AI meeting assistants like MeetGeek can act as a facilitator during team meetings, helping to ensure that all voices are heard and all opinions are taken into consideration, thus enabling basic team collaboration functionality.

By syncing your meeting assistant with your meeting agenda, you can better structure the exchange of ideas, keep participants on topic, and reduce unproductive conversations and side discussions. 

In addition, having one source of truth for decision-making and carrying out projects can ensure that everyone works together toward the same goal and coordinates their efforts accordingly.

#8: Enable Knowledge-Sharing Among Teams

Knowledge-sharing is essential to cultivating a more connected and engaged workforce. When employees are more knowledgeable and take ownership of their work, their morale and productivity will soar. 

Having a centralized knowledge base, such as a digital platform where all relevant information is available, streamlines workflows and minimizes knowledge loss. This can be easily done with the help of an AI virtual meeting assistant, which not only organizes and stores information but also leverages AI reporting to analyze meeting data, extract key insights, and track progress, further enhancing the efficiency and effectiveness of the workflow.

Employing an assistant like MeetGeek reduces the need for external services because it allows you to use your internal resources and knowledge repository to solve any arising problems. 

#10: Integrate With Your Favorite Tools

Having a well-thought-out tool stack is key for most businesses. In this department, there’s barely any strength in the numbers. Instead, you must focus on coordinating the tools you rely on the most to successfully perform your job. 

The easiest way to do this is by finding an AI meeting assistant that has integrations with all your favorite tools and workspaces. And MeetGeek provides just that! From CRMs to work boards, you can forget about having to manually update them with the information obtained from your online meetings!

MeetGeek successfully integrates with your favorite CRM

AI Meeting Assistant FAQ

What Video Conferencing Tools Should My AI Meeting Assistant Be Compatible With?

The answer to this question depends on your preferred meeting platform. A good AI virtual meeting assistant should be compatible with the giants of the industry, such as Google Meet, Microsoft Teams, and Zoom.

Do AI Meeting Assistants Work for Both Audio and Video Meetings?

Yes, AI meeting assistants work for both audio and video meetings. AI meeting assistants are designed to support employees during virtual meetings, whether you have your camera on or off.

Are the Meeting Notes Accurate?

AI meeting assistants utilize computer software to listen to input from human voices and attempt to comprehend the content of the conversation.

As of now, it is almost unavoidable for errors to occur; however, the accuracy of the AI has improved over time, with the current standard being "reasonably accurate". 

This trend is expected to continue in the future, though it is advisable always to double-check the transcript for any mistakes.

MeetGeek, however, provides a high level of accuracy in its transcriptions, so that the refining process for your meeting notes takes less time than ever.

Are There Any Privacy Concerns When Having My Meetings Recorded?

It is essential to be aware of privacy concerns when using AI assistants. Make sure to read the company's privacy agreement and look for feedback from other users. Doing so can ensure that all private conversations will remain secure.

 

Fortunately, services like MeetGeek take privacy seriously, so we keep our encryption and authentication practices to the highest standards.

Is Having an AI Meeting Assistant Worth the Price?

Only you can decide if the advantages of having an AI infrastructure and system in place to automatically transcribe your conversations, identify keywords, build an index for quick searching, provide opportunities for collaboration, and facilitate more efficient workflows justify the cost of the subscription fee

That said, both small and large organizations are reaping great benefits from incorporating AI-powered meeting assistants into their operations, and it could work just as well for your organization. Not convinced yet? MeetGeek offers a free subscription plan you can try— no credit card is required!

Start Using an AI Meeting Assistant Today! 

Let's face it: virtual AI meeting assistants can dramatically improve businesses of all sizes by helping them save time, resources, and money. 

Not only can virtual AI meeting assistants automate the tedious aspects of running meetings, but they can also improve the overall experience for attendees and offer related complementary services.  

If this sounds appealing, then why not give MeetGeek a try? Our all-in-one platform uses AI to streamline meeting management and offers a robust suite of features to custom-fit the needs of any organization. 

Get on board to experience the convenience and efficiency of virtual AI meeting assistant technology!

Artificial Intelligence Featured by Daily Bailey AI
Article updated on 
August 11, 2025
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Trouvez le modèle d'évaluation des performances des employés idéal

Découvrez les meilleurs modèles d'évaluation des performances des employés pour rationaliser votre processus d'évaluation et améliorer la productivité au travail.

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Plus de 60 meilleures citations de motivation pour votre équipe de vente en 2025

À la recherche de motivation pour les ventes ? Trouvez les meilleures offres de vente pour 2025 afin de responsabiliser votre équipe, d'encourager un état d'esprit positif et de permettre à chacun de se concentrer sur l'atteinte de ses objectifs.

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Comment gérer de manière professionnelle tout conflit d'horaire

Apprenez à gérer les conflits d'horaires de manière professionnelle. Ce guide propose des conseils pratiques pour gérer les chevauchements, replanifier les réunions et entretenir des relations solides.

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Guide facile d'installation de Zoom pour Windows

Vous êtes nouveau sur Zoom ? Suivez ce guide simple pour installer Zoom sur votre ordinateur Windows. Configurez-vous en un rien de temps et commencez à participer à des réunions en toute simplicité. Parfait pour les débutants.

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Découvrez des stratégies efficaces pour rendre vos réunions de vente plus efficaces et productives. Découvrez des conseils pour stimuler l'engagement et les résultats !

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Les 7 meilleures alternatives au Loom à tisser en 2025

Découvrez les 7 meilleures alternatives au Loom à tisser en 2025. Trouvez les meilleurs outils pour la messagerie vidéo et la collaboration en équipe.

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Apprenez à organiser une réunion de découverte efficace grâce à des conseils pratiques et à des stratégies qui en garantissent le succès.

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Microsoft Teams contre Zoom: qu'est-ce qui fonctionne le mieux en 2025 ?

Découvrez ce qui vous convient le mieux en 2025 : Zoom ou Microsoft Teams ? Comparez les fonctionnalités et faites le meilleur choix pour vos besoins !

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Land More Appointments With a Meeting QR Codes

Read this handbook to learn all about meeting QR Codes. Dive into their practical use cases, benefits, and step-by-step instructions to create these for your needs.

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Fireflies vs. Otter: Which One’s the Best

Compare Fireflies.AI and Otter.AI to find out which meeting transcription tool fits your needs best. Explore features, pricing, and more to make the right choice!

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How to Make the Most of the Zoom AI Companion as Your AI Meeting Assistant

Learn how to use Zoom AI Companion features to enhance your meetings, save time, and boost productivity with helpful features and tips for a smoother workflow.

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How to Master Scrum Meetings: Best Practices & Templates

Learn how to run effective Scrum meetings with practical tips and templates. Streamline your workflow, boost team collaboration, and get the most out of every meeting!

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How to Use the Google Meet AI Note-Taker

Learn how to make the most of Google Meet’s AI note-taker to automatically capture meeting details, stay organized, and save time on follow-ups and summaries!

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Where Do Zoom Recordings Go? 3 Places You Should Check

Find out where your Zoom recordings are stored with this easy guide. Learn how to locate, access, and manage your recorded meetings in just a few simple steps.

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Every Way You Can Transcribe Audio to Text: A Comparative Guide

Explore the best ways to transcribe audio to text, covering options to suit every need and budget. Simplify your approach to productivity today!

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What is Virtual Meeting & What to Expect in 2025: A Look Ahead

Discover the future of virtual meetings in 2025 and some out-of-time tips with this insightful article.

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The 10 Most Effective Types of Note-Taking

Unveiling the top 10 note-taking methods to skyrocket your productivity. Don't miss out on these game-changing strategies!

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How to Transcribe Zoom Meetings into Google Docs without Additional Permissions

Learn how to efficiently transcribe your Zoom meetings into Google Docs with these simple steps. Increase productivity and easily reference past discussions.

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The 10 Best Vowel.ai Alternatives for Your Meetings

Click through for a look at 7 of the top alternatives to Vowel for your next meeting.

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What Is Conversation Intelligence & Why You Need It

Learn how conversation intelligence can change how you do business and what tools to look for by reading this article!

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9 Tips to Achieve Ultimate Meeting Productivity

Are you tired of being stuck in an endless cycle of unproductive meetings? Follow our 9 tips to help you achieve maximum meeting productivity!

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How to ‘Share Screen’ on Zoom [PC/Mobile] + Pro Tips

Learn how to share your screen during Zoom meetings on both PC and mobile devices with our expert tips!

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How to Send a Teams Meeting Invite from Any Device

Discover how to invite people to your Teams meetings in only a few steps with this guide!

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How to Switch to and from DST Using a Time Zone Meeting Planner

Unlock seamless time transitions with a time zone meeting planner! Effortlessly switch between DST and standard time. Plan better, stress less!

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How to Write a “Thank You” Email After a Sales Meeting with Examples

Learn to craft compelling thank you emails after sales meetings with examples, to accelerate deals and foster strong client relationships.

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How Do I Share My Google Calendar for Better Collaboration?

Are you getting the most out of your Google Calendar app? Learn how to share your Google Calendar with others to boost your productivity here!

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Top 8 Online Virtual Meeting Platforms for Growing Organizations

With more and more virtual meeting platforms being available in the market, choosing the right one for your business can be quite confusing and challenging.

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Team meetings are an important tool for motivating your team and driving success. Learn how to plan and execute effective meetings that inspire and engage your team!

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Want to write the ultimate meeting agenda and achieve all-time productivity in your team meetings? Follow these 6 pro tips to learn how and check out our free templates to get started.

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5 conseils pour prendre de bonnes notes de réunion et pourquoi utiliser un assistant de réunion virtuel

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Best Sales Training Software in 2025: Pros, Cons & Pricing

Uncover the leading sales training software of 2025 with our analysis on their advantages, disadvantages, and pricing options.

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Discover 12 powerful strategies for managing your sales team more effectively. Boost productivity, enhance teamwork, and drive sales success!

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Learn to schedule Zoom meetings in Outlook across devices with our step-by-step guide. Streamline your planning process for efficient meetings.

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Master the Zoom setup with our easy step-by-step guide. From scheduling to hosting, learn how to connect & engage in the digital world.

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How to Ace Remote Closing in 2025: Top Tips & Strategies

Discover how to stand out in the remote closing industry with these expert-approved tips and strategies!

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How to Set Up a Teams Meeting: A Step-by-Step Guide for Beginners

Learn to set up a Teams meeting effortlessly with our beginner-friendly guide. From scheduling to inviting, we cover every step!

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How to Record a Teams Meeting with any Microsoft 365 Subscription

Discover our easy-to-follow steps for recording a Teams Meeting. Effortlessly save discussions, presentations, and collaborative sessions to never miss out on important details again!

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How to Record Google Meet Sessions without Special Permissions in 2025

Discover how to easily record a Google Meet in our comprehensive guide. Read this article to never worry about missing important information again!

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How Sales Call Recording Can Help Your Team Close More Deals

Sales call recording is a game-changer for any sales team. Read this article to discover how it can help sales reps and managers alike refine their sales process and close more deals!

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How to Create a Killer Talk Track Your Sales Team Will Use

A good talk track is a tried and tested way to engage potential customers in conversation and boost your sales. Here’s what you need to know!

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Essential Productivity Tools for Customer Success Managers

15 best tools for calendaring, emailing, customer success activities, project management, and meetings gathered by our partner Custify

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Como Gerar uma Transcrição do Microsoft Teams como um Usuário Padrão

Desbloqueie o poder de cada palavra falada em suas reuniões com nosso guia para Transcrição do Microsoft Teams – clareza total em todas as conversas!

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How to Generate a Podcast Transcript: A Complete Guide

Discover easy steps to generate a podcast transcript with this comprehensive guide. Boost accessibility and engagement for your audience today!

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How to Generate a Microsoft Teams Transcription as a Standard User

Unlock the power of every word spoken in your meetings with our guide to Microsoft Teams Transcription – perfect clarity in every conversation!

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