Terms of Service

Last update on 2nd, March, 2024

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Welcome to Meetgeek. Please read on to learn the rules and restrictions that govern your use of our website(s), products, services and applications, which include, but are not limited to, the Meetgeek web app and extensions (the “Services”). If you have any questions, comments, or concerns regarding these terms or the Services, please contact us at [email protected]

These Terms of Service (the “Terms”) are a binding contract between you and AIVISION PRODUCTS SRL ("Meetgeek," "we" and "us"). You must agree to and accept all of the Terms, or you don’t have the right to use the Services. Your use of the Services in any way means that you agree to all of these Terms, and these Terms will remain in effect while you use the Services. These Terms include the provisions in this document, as well as those in the Privacy Policy.

Will these terms ever change?

We are constantly trying to improve our Services, so these Terms may need to change along with the Services. We reserve the right to change the Terms at any time, but if we do, we will bring it to your attention by placing a notice on the Meetgeek website, by sending you an email, and/or by some other means.

If you don’t agree with the new Terms, you are free to reject them; unfortunately, that means you will no longer be able to use the Services. If you use the Services in any way after a change to the Terms is effective, that means you agree to all of the changes.

Except for changes by us as described here, no other amendment or modification of these Terms will be effective unless in writing and signed by both you and us.

What about my privacy?

When delivering the Service, Meetgeek will collect and process personal data about you and your use of the Service. By using the Service, you agree that Meetgeek can use your personal data in accordance with our Privacy Policy and in accordance with the consents you have given us.

Meetgeek will comply with EU and US privacy regulations.

Are there age restrictions?

Meetgeek is only for people 16 years old and over. By using Meetgeek, you affirm that you are over 16. If we learn that someone under 16 is using Meetgeek, we’ll terminate their account. For use in educational settings with students younger than 16 years old, contact us.

What are the basics of using the services?

You may be required to sign up for an account, and select a password and username (“User ID”). You promise to provide us with accurate, complete, and updated registration information about yourself. For your User ID, you may not select a name that you do not have the right to use, or another person’s name with the intent to impersonate that person. You may not transfer your account to anyone else without our prior written permission. You represent and warrant that you are of legal age to form a binding contract (or if not, you’ve received your parent’s or guardian’s permission to use the Services and gotten your parent or guardian to agree to these Terms on your behalf). If you’re agreeing to these Terms on behalf of an organization or entity, you represent and warrant that you are authorized to agree to these Terms on that organization or entity’s behalf and bind them to these Terms (in which case, the references to “you” and “your” in these Terms, except for in this sentence, refer to that organization or entity). You will only use the Services for in a professional way for business use and only in a manner that complies with all laws that apply to you. If applicable laws prohibit your use of the Services, then you aren’t authorized to use the Services. We can’t and won’t be responsible for your use of the Services in a way that breaks the law. You will not share your account or password with anyone, and you must protect the security of your account and your password. You are responsible for any activity associated with your account.

Your use of the Services is subject to the following additional restrictions:

You represent, warrant, and agree that you will not contribute any Content or User Submission (each of those terms is defined below) or otherwise use the Services or interact with the Services in a manner that:

• Infringes or violates the intellectual property rights or any other rights of anyone else (including Meetgeek);
• Violates any law or regulation;
• Is harmful, fraudulent, deceptive, threatening, harassing, defamatory, obscene, or otherwise objectionable;
• Jeopardizes the security of your Meetgeek account or anyone else’s (such as allowing someone else to log in to the Services as you);
• Attempts, in any manner, to obtain the password, account, or other security information from any other user;
• Violates the security of any computer network, or cracks any passwords or security encryption codes;
• Runs Maillist, Listserv, any form of auto-responder or “spam” on the Services, or any processes that run or are activated while you are not logged into the Services, or that otherwise interfere with the proper working of the Services (including by placing an unreasonable load on the Services’ infrastructure);
• Uses any intellectual property rights protected by applicable laws and contained in or accessible through the Services for the purpose of building a competitive product or service or copying its features or user interface;
• Uses the Services, or permits it to be used, for purposes of product benchmarking or other comparative analysis intended for publication without Meetgeek’s prior written consent;
• Uses the Services to develop or enhance any software, software code, or any derivative works of any software without Meetgeek’s prior written consent;
• Uses the Services as a direct competitor of Meetgeek or for the purpose of monitoring the Services’ availability, performance, functionality or for any other benchmarking or competitive purposes;
• "Crawls," "scrapes," or "spiders" any page, data, or portion of or relating to the Services or Content (through use of manual or automated means);
• Copies or stores any significant portion of the Content;
• Decompiles, reverse engineers, or otherwise attempts to obtain the source code or underlying ideas or information of or relating to the Services.

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As you are using Meetgeek to record meetings, you are responsible for collecting consents from all participants in the meeting prior to starting the recording. Participants have the option to leave the meeting. The transcript, which may also contain personal data, is treated the same way as the video recording. Video recordings and transcripts will not be accessed by Meetgeek, unless upon specific request by the user who created such recordings with Meetgeek.

A violation of any of the foregoing is grounds for termination of your right to use or access the Services.

Prohibited Uses and Exploitation of Services

In using our services, users are expected to act legally and ethically. Any attempts to exploit, circumvent, or otherwise manipulate the system, its limitations, or its usage policies are strictly prohibited. This includes, but is not limited to, the following activities:

1. Account Sharing and Misuse: Users are not permitted to share, sell, or otherwise allow third parties to use their account or subscription. Each account and subscription is for the sole use of the registered user or entity and cannot be shared across multiple users or entities. This includes sharing login credentials, using account-sharing software or services, and any other form of unauthorized account access or use.
2. Circumvention of Usage Limits: Deliberately attempting to circumvent or bypass any usage limits, system restrictions, or security measures in place is prohibited. This includes the use of software, techniques, or methods intended to obfuscate usage, create multiple accounts to evade detection or limits, or any other form of manipulation to exceed allotted quotas.
3. Automated and Non-Personal Use: The service is designed for interactive, personal use. Using automated systems, bots, or scripts to access, query, or otherwise interact with the services in a manner that simulates or replaces human interaction is not allowed, except where explicitly permitted by the service.
4. Abusive Practices: Engaging in practices that are harmful to the service, its users, or its operation. This includes the creation of multiple accounts to exploit promotional offers, the use of the service for illegal or unauthorized purposes, and any action that imposes an unreasonable or disproportionately large load on our infrastructure.

Violation of these policies may result in immediate account suspension or termination, without notice, and may also lead to legal action if damages are incurred by the service or its users as a result of such violations. We reserve the right to investigate and prosecute violations of any of the above, including intellectual property rights infringement and security issues, to the fullest extent of the law.

We encourage users to report any suspected misuse of the service or any security issues to our support team immediately. Our goal is to ensure a fair, secure, and enjoyable experience for all users.
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What are my rights in the services?

The materials displayed or performed or available on or through the Services, including, but not limited to, text, graphics, data, articles, photos, images, illustrations, User Submissions, and so forth (all of the foregoing, the “Content”) are protected by copyright and/or other intellectual property laws. You promise to abide by all copyright notices, trademark rules, information, and restrictions contained in any Content you access through the Services, and you won’t use, copy, reproduce, modify, translate, publish, broadcast, transmit, distribute, perform, upload, display, license, sell or otherwise exploit for any purpose any Content not owned by you, (i) without the prior consent of the owner of that Content or (ii) in a way that violates someone else’s (including Meetgeek’s) rights.

You understand that Meetgeek owns the Services. You won’t modify, publish, transmit, participate in the transfer or sale of, reproduce (except as expressly provided in this Section), creative derivative works based on, or otherwise exploit any of the Services.

The Services may allow you to copy or download certain Content; please remember that all the restrictions above apply when copying and downloading certain Content.

Who is responsible for what I see and do on the services?

Any information or content publicly posted or privately transmitted through the Services is the sole responsibility of the person from whom such content originated, and you access all such information and content at your own risk, and we aren’t liable for any errors or omissions in that information or content or for any damages or loss you might suffer in connection with it. We cannot control and have no duty to take any action regarding how you may interpret and use the Content or what actions you may take as a result of having been exposed to the Content, and you hereby release us from all liability for you having acquired or not acquired Content through the Services. We can’t guarantee the identity of any users with whom you interact in using the Services and are not responsible for which users gain access to the Services.

You are responsible for all Content you contribute, in any manner, to the Services, and you represent and warrant you have all rights necessary to do so, in the manner in which you contribute it. You will keep all your registration information accurate and current. You are responsible for all your activity in connection with the Services.

The Services may contain links or connections to third party websites or services that are not owned or controlled by Meetgeek. When you access third party websites or use third party services, you accept that there are risks in doing so, and that Meetgeek is not responsible for such risks. We encourage you to be aware when you leave the Services and to read the terms and conditions and privacy policy of each third party website or service that you visit or utilize. Meetgeek has no control over, and assumes no responsibility for, the content, accuracy, privacy policies, or practices of or opinions expressed in any third party websites or by any third party that you interact with through the Services. In addition, Meetgeek will not and cannot monitor, verify, censor or edit the content of any third party site or service. By using the Services, you release and hold us harmless from any and all liability arising from your use of any third party website or service.

Your interactions with organizations and/or individuals found on or through the Services, including payment and delivery of goods or services, and any other terms, conditions, warranties or representations associated with such dealings, are solely between you and such organizations and/or individuals. You should make whatever investigation you feel necessary or appropriate before proceeding with any online or offline transaction with any of these third parties. You agree that Meetgeek shall not be responsible or liable for any loss or damage of any sort incurred as the result of any such dealings.

If there is a dispute between participants on this site, or between users and any third party, you agree that Meetgeek is under no obligation to become involved. In the event that you have a dispute with one or more other users, you release Meetgeek, its officers, employees, agents, and successors from claims, demands, and damages of every kind or nature, known or unknown, suspected or unsuspected, disclosed or undisclosed, arising out of or in any way related to such disputes and/or our Services.

Will Meetgeek ever change the services?

We’re always trying to improve the Services, so they may change over time. We may suspend or discontinue any part of the Services, or we may introduce new features or impose limits on certain features or restrict access to parts or all of the Services. We’ll try to give you notice when we make a material change to the Services that would adversely affect you, but this isn’t always practical. Similarly, we reserve the right to remove any Content from the Services at any time, for any reason (including, but not limited to, if someone alleges you contributed that Content in violation of these Terms), in our sole discretion, and without notice.

Do the services cost anything?

Some of the Meetgeek Services are currently free, but we reserve the right to charge for certain or all Services in the future. We will notify you before any Services you are currently using begin carrying a fee, and if you wish to continue using such Services, you must pay all applicable fees for such Services.

If you choose to sign up for any Services that carry a fee (the “Paid Services”) you will be charged the current fees for such Paid Services. Unless otherwise agreed, all fees paid to Meetgeek are non-refundable.

What if I want to stop using the services?

You’re free to do that at any time, by contacting us at [email protected]; please refer to our Privacy Policy, as well as the licenses above, to understand how we treat information you provide to us after you have stopped using our Services.

Meetgeek is also free to terminate (or suspend access to) your use of the Services or your account, for any reason in our discretion, including your breach of these Terms. Meetgeek has the sole right to decide whether you are in violation of any of the restrictions set forth in these Terms.

Account termination may result in destruction of any Content associated with your account, so keep that in mind before you decide to terminate your account. We will try to provide advance notice to you prior to our terminating your account so that you are able to retrieve any important User Submissions you may have stored in your account (to the extent allowed by law and these Terms), but we may not do so if we determine it would be impractical, illegal, not in the interest of someone’s safety or security, or otherwise harmful to the rights or property of Meetgeek.

If you have deleted your account by mistake, contact us immediately at [email protected] – we will try to help, but unfortunately, we can’t promise that we can recover or restore anything.

Provisions that, by their nature, should survive termination of these Terms shall survive termination. By way of example, all of the following will survive termination: any obligation you have to pay us or indemnify us, any limitations on our liability, any terms regarding ownership or intellectual property rights, and terms regarding disputes between us.

What else do I need to know?

Disclaimer of warranty

Meetgeek provides the Service to you "as is". You acknowledge that the Service is not error-free. You use it at your own risk and discretion. That means the Service doesn’t come with any warranty. None expressed, none implied. The service will be continually developed, and you acknowledge that changes to functionality and layout may be carried out without advance notice. Meetgeek makes no warranties, expressed or implied, with respect to the availability, merchantability, fitness for a particular purpose, non-infringement, accuracy, completeness, performance and quality of the Service. Meetgeek will from time to time have to carry out updates and maintenance of the Service, due to technical, security or operational reasons, during which time the Service might be unavailable. Meetgeek will make reasonable efforts to arrange updates and maintenance outside of peak usage hours.

Limitation of Liability

Meetgeek shall not be liable for any damages, whether arising under law, contract, warranty, indemnification, tort or otherwise, including, without limitation, incidental and consequential damages, loss of profits or business opportunities, or damages resulting from loss of data or loss of access to the Service. In any event, Meetgeek's total liability shall not exceed the amount paid by you for the Service during the last 12 months prior to the incident that causes the liability.

Indemnity

You agree to indemnify, defend and hold harmless Meetgeek and its partners from all claims, liabilities and expenses (including reasonable attorney's fees) that arise from your misuse of the Service in breach of the Terms or applicable laws. Meetgeek reserves the right, at its own expense, to assume the exclusive defense and control of any matter otherwise subject to indemnification by you. You shall cooperate in good faith with Meetgeek in asserting any available defenses.

Partial invalidity

If any provision of the Terms is declared invalid or unenforceable by a court or other binding authority, the remaining terms (or parts), conditions and provisions shall continue to be valid and enforceable to the fullest extent permitted by law.

Force majeure

Force Majeure means any circumstances beyond the reasonable control of either party, including, without limitation, fire, explosion, strikes or other labor disputes, riots or other civil disturbances, voluntary or involuntary compliance with any law, order regulation, recommendation or request of any governmental authority, and errors or downtime in networks, power supply, gateway or similar failures of communication. Neither party will have any liability, other than for the payment of money owing, for their failure to perform any of their contractual obligations arising out of or in connection with events of force majeure.

Assignment

You may not assign, delegate or transfer these Terms or your rights or obligations hereunder, or your Services account, in any way (by operation of law or otherwise) without Meetgeek’s prior written consent. We may transfer, assign, or delegate these Terms and our rights and obligations without consent.

Choice of Law and Dispute Resolution

The Terms shall be governed by and interpreted in accordance with Romanian law. Any dispute, controversy or claim arising out of or in connection with the Terms shall be subject to the jurisdiction of the Romanian courts with the district court of Bucharest, Romanian as the legal venue.

Miscellaneous

You will be responsible for paying, withholding, filing, and reporting all taxes, duties, and other governmental assessments associated with your activity in connection with the Services, provided that Meetgeek may, in its sole discretion, do any of the foregoing on your behalf or for itself as it sees fit. The failure of either you or us to exercise, in any way, any right herein shall not be deemed a waiver of any further rights hereunder. If any provision of these Terms is found to be unenforceable or invalid, that provision will be limited or eliminated, to the minimum extent necessary, so that these Terms shall otherwise remain in full force and effect and enforceable. You and Meetgeek agree that these Terms are the complete and exclusive statement of the mutual understanding between you and Meetgeek, and that it supersedes and cancels all previous written and oral agreements, communications and other understandings relating to the subject matter of these Terms, and that all modifications to these Terms must be in a writing signed by both parties (except as otherwise provided herein). No agency, partnership, joint venture, or employment is created as a result of these Terms and you do not have any authority of any kind to bind Meetgeek in any respect whatsoever. You and Meetgeek agree there are no third party beneficiaries intended under these Terms.

Effective as of August 1, 2021

The Terms of Service are provided by:

AIVISION PRODUCTS SRL (Meetgeek)

Calea Vacaresti 203, 2nd floor

Sector 4, Bucharest, 040052

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