Updated: October 2026Grain vs Microsoft Teams AI
Grain vs Microsoft Teams AI
Feature Comparison
Compare recording, meeting notes, collaboration, integrations, and pricing to find the right solution for your workflow.
Record Meeting
Decision made
Scheduled automation
Action items
Record Meeting
Scheduled automation
Decision made
Action items
Jump to
Quick Verdict
Pick the use case that matches you
The right meeting assistant depends on how your team works. Explore the use case that best matches your needs.
GrainBest for revenue teams that work from a shared video library of customer calls.A video-first meeting platform for customer-facing teams. Grain records calls, builds an AI-noted highlight library, and layers coaching, trackers and CRM sync on top from its Business plan.
Microsoft Teams AIBest for Microsoft 365 organisations that need meeting AI under existing governance.Microsoft's meeting AI inside Teams. Intelligent recap summarises meetings for organisations already licensed on Microsoft 365, with capture, governance and identity handled by the platform.
Best for Small teams on a tight budget
GrainBest for Meetings under tenant governance
Microsoft Teams AIWorth Exploring Alternatives
Teams on more than one platform
One assumes Microsoft, the other sits outside it. Teams running Zoom, Meet and Teams together should compare platform-neutral options.Comparing plansvs
How they stack up
Both summarise meetings and surface follow-ups. Grain leads on included meeting features, with AI notes, next steps, highlights and Copilot Mode from its free plan. Microsoft Teams AI leads on governance and reach, with mobile capture, SSO, audit logs and retention from tenant policy. MeetGeek is worth considering for platform-neutral capture.
Facts last verified October 7, 2026
AI meeting summaries
✓YesIncluded as AI meeting notes on all plans
Nofrom + Teams Premium · From Teams Premium or Copilot
AI Next Steps
✓YesAction items auto-extracted with next steps
Nofrom + Teams Premium · From Teams Premium or Copilot
Topics Timeline
✓Yes
Nofrom + Teams Premium · From Teams Premium or Copilot
AI highlights
✓YesUnlimited AI highlights on Starter+; capped on Free
Nofrom + Teams Premium · From Teams Premium or Copilot
Copilot Mode
✓Yes
Nofrom + Microsoft 365 Copilot · Copilot licence · in-meeting Q&A
AI Chat
✓YesAsk Grain AI queries across stored recordings
Nofrom + Microsoft 365 Copilot · Copilot licence · grounded in Graph data
Mobile apps
No
✓Yes
SSO & SCIM
Nofrom Enterprise · SSO/SAML on Enterprise; SCIM not documented
✓YesMicrosoft Entra ID
Audit Logs
Nofrom Enterprise
✓YesPurview audit
Custom data retention
Nofrom Enterprise · Configurable 30–365 day retention; auto deletion
✓YesPurview retention policies
Recording
Ways to capture meetings
Meeting assistants should fit naturally into your workflow. Whether you prefer automatic recording, bot participation, or manual uploads, meeting capture should require minimal effort.
Meeting Bot
Joins calls automatically via calendar sync. Lowest friction for Zoom, Meet, and Teams.
✓Chrome Extension Recording
Captures the call right from a browser extension — no bot and no desktop app needed.
✓from + Microsoft 365 CopilotMobile App
Record from your phone — useful for in-person meetings or calls.
✓Upload Audio/Video
Drop an existing recording file to get a transcript and summary.
✓✓In-Person Recording
Capture conversations without a video call. Useful for field teams.
from + Microsoft 365 CopilotDesktop App
Native app for system-level audio capture.
✓from + Microsoft 365 CopilotBot/Agent RecordingGrain✓YesBot note-taker available; optional useMicrosoft Teams AINo
Grain✓YesBot note-taker available; optional useMicrosoft Teams AINoNo-bot RecordingGrain✓YesDirect computer recording without botMicrosoft Teams AI✓YesNative in Teams · no bot joins
Grain✓YesDirect computer recording without botMicrosoft Teams AI✓YesNative in Teams · no bot joinsMobile appsGrainNoMicrosoft Teams AI✓Yes
GrainNoMicrosoft Teams AI✓YesTranscribe in 100+ languagesGrain~Partial30+ languages, below the 100+ barMicrosoft Teams AINo
Grain~Partial30+ languages, below the 100+ barMicrosoft Teams AINoAutomatic speaker recognitionGrain✓YesMicrosoft Teams AI✓YesAttribution can be disabled tenant-wide
Grain✓YesMicrosoft Teams AI✓YesAttribution can be disabled tenant-wideDownload assetsGrain✓YesRecordings downloadable on paid plansMicrosoft Teams AI✓Yes
Grain✓YesRecordings downloadable on paid plansMicrosoft Teams AI✓YesDownload transcriptsGrain✓YesTranscript downloads for paid seatsMicrosoft Teams AI✓YesOr via Graph API
Grain✓YesTranscript downloads for paid seatsMicrosoft Teams AI✓YesOr via Graph APIHD video recordingGrain✓YesMicrosoft Teams AI✓Yes1080p on Meetings and large events
Grain✓YesMicrosoft Teams AI✓Yes1080p on Meetings and large eventsLive CaptionsGrain✓YesMicrosoft Teams AI✓Yes
Grain✓YesMicrosoft Teams AI✓YesBrowser/Chrome Extension RecordingGrain✓YesMicrosoft Teams AINofrom + Microsoft 365 Copilot · Windows Insiders Beta · audio not kept
Grain✓YesMicrosoft Teams AINofrom + Microsoft 365 Copilot · Windows Insiders Beta · audio not keptDesktop App RecordingGrain✓YesDesktop app for direct meeting captureMicrosoft Teams AINofrom + Microsoft 365 Copilot · Windows Insiders Beta · audio not kept
Grain✓YesDesktop app for direct meeting captureMicrosoft Teams AINofrom + Microsoft 365 Copilot · Windows Insiders Beta · audio not keptIn-Person/Offline RecordingGrainNoMicrosoft Teams AINofrom + Microsoft 365 Copilot · iOS GA in OneNote · audio not kept
GrainNoMicrosoft Teams AINofrom + Microsoft 365 Copilot · iOS GA in OneNote · audio not keptPhone Call Recording & Recap (PSTN/VoIP)GrainNoMicrosoft Teams AINofrom + Teams Premium · PSTN needs Teams Phone too · 1:1 VoIP
GrainNoMicrosoft Teams AINofrom + Teams Premium · PSTN needs Teams Phone too · 1:1 VoIPAutomatic language detectionGrain✓YesMicrosoft Teams AI✓YesSpoken language auto-detected
Grain✓YesMicrosoft Teams AI✓YesSpoken language auto-detectedCustom data retentionGrainNofrom Enterprise · Configurable 30–365 day retention; auto deletionMicrosoft Teams AI✓YesPurview retention policies
GrainNofrom Enterprise · Configurable 30–365 day retention; auto deletionMicrosoft Teams AI✓YesPurview retention policiesCategory
Grain
Microsoft Teams AI
Bot/Agent Recording
✓YesBot note-taker available; optional use
No
No-bot Recording
✓YesDirect computer recording without bot
✓YesNative in Teams · no bot joins
Mobile apps
No
✓Yes
Transcribe in 100+ languages
~Partial30+ languages, below the 100+ bar
No
Automatic speaker recognition
✓Yes
✓YesAttribution can be disabled tenant-wide
Download assets
✓YesRecordings downloadable on paid plans
✓Yes
Download transcripts
✓YesTranscript downloads for paid seats
✓YesOr via Graph API
HD video recording
✓Yes
✓Yes1080p on Meetings and large events
Live Captions
✓Yes
✓Yes
Browser/Chrome Extension Recording
✓Yes
Nofrom + Microsoft 365 Copilot · Windows Insiders Beta · audio not kept
Desktop App Recording
✓YesDesktop app for direct meeting capture
Nofrom + Microsoft 365 Copilot · Windows Insiders Beta · audio not kept
In-Person/Offline Recording
No
Nofrom + Microsoft 365 Copilot · iOS GA in OneNote · audio not kept
Phone Call Recording & Recap (PSTN/VoIP)
No
Nofrom + Teams Premium · PSTN needs Teams Phone too · 1:1 VoIP
Automatic language detection
✓Yes
✓YesSpoken language auto-detected
Custom data retention
Nofrom Enterprise · Configurable 30–365 day retention; auto deletion
✓YesPurview retention policies
As Your Team Scales, Consider
Recording a meeting is only the first step. Over time, organizations often realize that the real value lies in how meeting knowledge is captured, shared, and reused—helping teams stay aligned long after the conversation ends.
See How MeetGeek Compares
AI Capabilities
What happens after the recording
Both produce meeting notes and follow-ups. Grain includes notes, next steps, highlights and an in-meeting Co-Pilot from its free plan, with coaching and Trackers on Business. Microsoft's intelligent recap arrives with licence tiers and does less with sales-specific analysis.
GrainGrain reads conversations well. AI notes, next steps and automatic recaps ship on every plan including Free, and Ask Grain answers questions across meeting history. The sales intelligence layer of AI coaching, Trackers, interaction metrics and deal signals is genuinely strong, and it is packaged as the Business plan at $29 per seat per month billed annually. Automation runs through Zapier rather than a native workflow builder.
Microsoft Teams AIMicrosoft Teams AI trades breadth of meeting features for depth of platform integration. Intelligent recap produces notes and follow-ups, and because it sits inside Microsoft 365, identity, retention, audit and residency all come from tenant policy rather than a separate vendor. Sales-specific analysis is thin, and several capabilities require higher licence tiers.
AI summariesAutomatic post-meeting summaries with key points and context.
✓from + Teams PremiumCustom summary templatesDefine your own output format to match team workflow.
✓AI chat over meetingsAsk questions about your meeting library like a knowledge base.
✓from + Microsoft 365 CopilotFollow-up email draftsAuto-generate follow-up emails based on meeting outcomes.
✓from + Teams PremiumSpeaker coaching insightsTalk-time ratios, pacing, monologue detection per speaker.
✓✓Automations / agentsTrigger CRM updates, Slack messages, or tasks automatically post-meeting.
~from + Microsoft 365 CopilotAI meeting summariesGrain✓YesIncluded as AI meeting notes on all plansMicrosoft Teams AINofrom + Teams Premium · From Teams Premium or Copilot
Grain✓YesIncluded as AI meeting notes on all plansMicrosoft Teams AINofrom + Teams Premium · From Teams Premium or CopilotSummaries turn a full recording into the few sentences a busy reader actually needs.
AI Next StepsGrain✓YesAction items auto-extracted with next stepsMicrosoft Teams AINofrom + Teams Premium · From Teams Premium or Copilot
Grain✓YesAction items auto-extracted with next stepsMicrosoft Teams AINofrom + Teams Premium · From Teams Premium or CopilotAuto-extracted next steps are what stop decisions from getting lost after the call.
Topics TimelineGrain✓YesMicrosoft Teams AINofrom + Teams Premium · From Teams Premium or Copilot
Grain✓YesMicrosoft Teams AINofrom + Teams Premium · From Teams Premium or CopilotA topics timeline lets you jump straight to the moment a subject came up instead of rewatching.
Copilot ModeGrain✓YesMicrosoft Teams AINofrom + Microsoft 365 Copilot · Copilot licence · in-meeting Q&A
Grain✓YesMicrosoft Teams AINofrom + Microsoft 365 Copilot · Copilot licence · in-meeting Q&AA live copilot surfaces context mid-meeting, so prep and follow-up happen in the room.
Summary LayoutGrain✓YesCustom note templates and AI prompts on Starter+Microsoft Teams AINo
Grain✓YesCustom note templates and AI prompts on Starter+Microsoft Teams AINoLayout flexibility decides whether a summary drops cleanly into your docs and tools.
AI highlightsGrain✓YesUnlimited AI highlights on Starter+; capped on FreeMicrosoft Teams AINofrom + Teams Premium · From Teams Premium or Copilot
Grain✓YesUnlimited AI highlights on Starter+; capped on FreeMicrosoft Teams AINofrom + Teams Premium · From Teams Premium or CopilotHighlights give skimmers the signal without making them read the whole transcript.
AI ChatGrain✓YesAsk Grain AI queries across stored recordingsMicrosoft Teams AINofrom + Microsoft 365 Copilot · Copilot licence · grounded in Graph data
Grain✓YesAsk Grain AI queries across stored recordingsMicrosoft Teams AINofrom + Microsoft 365 Copilot · Copilot licence · grounded in Graph dataChatting with past meetings turns your archive into a searchable knowledge base.
Decision DetectionGrain✓YesDecision-focused summaries with AI coaching on Business+Microsoft Teams AINo
Grain✓YesDecision-focused summaries with AI coaching on Business+Microsoft Teams AINoDecision detection captures what a meeting actually concluded, not just what was discussed.
Voice AgentsGrain✓YesMicrosoft Teams AINofrom + Microsoft 365 Copilot · Facilitator agent · Copilot licence
Grain✓YesMicrosoft Teams AINofrom + Microsoft 365 Copilot · Facilitator agent · Copilot licenceVoice agents can run parts of a call autonomously, not just transcribe it.
AI Agents & WorkflowsGrain~PartialExternal Zapier workflows, not native in-product agentsMicrosoft Teams AINofrom + Microsoft 365 Copilot · Via Copilot Studio, not built into Teams
Grain~PartialExternal Zapier workflows, not native in-product agentsMicrosoft Teams AINofrom + Microsoft 365 Copilot · Via Copilot Studio, not built into TeamsAgentic workflows push meeting outcomes into other tools without manual copy-paste.
Custom Avatars & Voice AgentsGrainNoMicrosoft Teams AINo
GrainNoMicrosoft Teams AINoCustom avatars/voices matter for teams that want a branded, repeatable meeting presence.
Meeting SkillsGrain~PartialEvent-based automations via Zapier; external metering applieMicrosoft Teams AINofrom + Microsoft 365 Copilot · Copilot Studio agents · capacity-metered
Grain~PartialEvent-based automations via Zapier; external metering applieMicrosoft Teams AINofrom + Microsoft 365 Copilot · Copilot Studio agents · capacity-meteredContextual automations trigger the right follow-up action based on what was said.
Auto-detect meeting typeGrain✓YesInternal vs external classification from domainsMicrosoft Teams AINo
Grain✓YesInternal vs external classification from domainsMicrosoft Teams AINoAuto-detecting meeting type lets the AI apply the right template without being told.
Custom summary templatesGrain✓YesMicrosoft Teams AINo
Grain✓YesMicrosoft Teams AINoCustom templates make summaries match how your team already documents meetings.
Custom Tracked Topics for InsightsGrainNofrom Business · Trackers for keywords/phrases on BusinessMicrosoft Teams AINo
GrainNofrom Business · Trackers for keywords/phrases on BusinessMicrosoft Teams AINoCustom tracked topics let you measure exactly the themes your team cares about.
Meeting AnalyticsGrain✓YesPer-meeting interaction metrics; plan tier not specifiedMicrosoft Teams AI✓YesAttendance & engagement reports
Grain✓YesPer-meeting interaction metrics; plan tier not specifiedMicrosoft Teams AI✓YesAttendance & engagement reportsMeeting analytics reveal patterns across many calls that a single recap can not.
Sentiment analysisGrainNofrom Business · Sentiment insights across customer meetings; plan tier uncleMicrosoft Teams AINo
GrainNofrom Business · Sentiment insights across customer meetings; plan tier uncleMicrosoft Teams AINoSentiment analysis hints at how a conversation actually landed, beyond the words.
Engagement analyticsGrainNofrom Business · Engagement via interaction stats and topic trackersMicrosoft Teams AI✓YesEngagement reports at base Teams level
GrainNofrom Business · Engagement via interaction stats and topic trackersMicrosoft Teams AI✓YesEngagement reports at base Teams levelEngagement analytics show who was actually participating, not just present.
Team multi-meeting analyticsGrainNofrom Business · Team-wide multi-meeting metrics and trends; plan tier not stMicrosoft Teams AINofrom + Teams Premium · Advanced collaboration analytics · Premium
GrainNofrom Business · Team-wide multi-meeting metrics and trends; plan tier not stMicrosoft Teams AINofrom + Teams Premium · Advanced collaboration analytics · PremiumTeam-wide analytics roll individual calls up into manageable team signal.
AI capability
Grain
Microsoft Teams AI
Why it matters
AI meeting summaries
✓YesIncluded as AI meeting notes on all plans
Nofrom + Teams Premium · From Teams Premium or Copilot
Summaries turn a full recording into the few sentences a busy reader actually needs.
AI Next Steps
✓YesAction items auto-extracted with next steps
Nofrom + Teams Premium · From Teams Premium or Copilot
Auto-extracted next steps are what stop decisions from getting lost after the call.
Topics Timeline
✓Yes
Nofrom + Teams Premium · From Teams Premium or Copilot
A topics timeline lets you jump straight to the moment a subject came up instead of rewatching.
Copilot Mode
✓Yes
Nofrom + Microsoft 365 Copilot · Copilot licence · in-meeting Q&A
A live copilot surfaces context mid-meeting, so prep and follow-up happen in the room.
Summary Layout
✓YesCustom note templates and AI prompts on Starter+
No
Layout flexibility decides whether a summary drops cleanly into your docs and tools.
AI highlights
✓YesUnlimited AI highlights on Starter+; capped on Free
Nofrom + Teams Premium · From Teams Premium or Copilot
Highlights give skimmers the signal without making them read the whole transcript.
AI Chat
✓YesAsk Grain AI queries across stored recordings
Nofrom + Microsoft 365 Copilot · Copilot licence · grounded in Graph data
Chatting with past meetings turns your archive into a searchable knowledge base.
Decision Detection
✓YesDecision-focused summaries with AI coaching on Business+
No
Decision detection captures what a meeting actually concluded, not just what was discussed.
Voice Agents
✓Yes
Nofrom + Microsoft 365 Copilot · Facilitator agent · Copilot licence
Voice agents can run parts of a call autonomously, not just transcribe it.
AI Agents & Workflows
~PartialExternal Zapier workflows, not native in-product agents
Nofrom + Microsoft 365 Copilot · Via Copilot Studio, not built into Teams
Agentic workflows push meeting outcomes into other tools without manual copy-paste.
Custom Avatars & Voice Agents
No
No
Custom avatars/voices matter for teams that want a branded, repeatable meeting presence.
Meeting Skills
~PartialEvent-based automations via Zapier; external metering applie
Nofrom + Microsoft 365 Copilot · Copilot Studio agents · capacity-metered
Contextual automations trigger the right follow-up action based on what was said.
Auto-detect meeting type
✓YesInternal vs external classification from domains
No
Auto-detecting meeting type lets the AI apply the right template without being told.
Custom summary templates
✓Yes
No
Custom templates make summaries match how your team already documents meetings.
Custom Tracked Topics for Insights
Nofrom Business · Trackers for keywords/phrases on Business
No
Custom tracked topics let you measure exactly the themes your team cares about.
Meeting Analytics
✓YesPer-meeting interaction metrics; plan tier not specified
✓YesAttendance & engagement reports
Meeting analytics reveal patterns across many calls that a single recap can not.
Sentiment analysis
Nofrom Business · Sentiment insights across customer meetings; plan tier uncle
No
Sentiment analysis hints at how a conversation actually landed, beyond the words.
Engagement analytics
Nofrom Business · Engagement via interaction stats and topic trackers
✓YesEngagement reports at base Teams level
Engagement analytics show who was actually participating, not just present.
Team multi-meeting analytics
Nofrom Business · Team-wide multi-meeting metrics and trends; plan tier not st
Nofrom + Teams Premium · Advanced collaboration analytics · Premium
Team-wide analytics roll individual calls up into manageable team signal.
Integrations
The Best Integrations Do More Than Connect Apps
The number of integrations tells part of the story. The real value comes from how effectively meeting insights move between tools, workflows, and teams.
See How MeetGeek ComparesWorkflow ContinuityMeeting insights flow directly into the tools where work happens, helping teams reduce manual follow-ups and keep projects moving.
Shared VisibilityImportant discussions, decisions, and action items remain accessible to the people who need them—even if they weren't in the meeting.
Long-Term ValueMeeting knowledge stays connected to ongoing projects and workflows, making conversations useful long after the meeting ends.
What it connects to
Integrations help meeting insights flow into the tools your team already uses, from CRMs and project management platforms to collaboration and documentation tools.
Video ConferencingGoogle Meet, Microsoft Teams +2 more
CRMHubSpot, Salesforce
Project ManagementProductboard
CollaborationSlack
CustomZapier
DialersAircall
NUMBER OF NATIVE INTEGRATIONS
Per each vendor's own integrations directory, verified September 7, 202610Grain
API/connector-basedMicrosoft Teams AI
Beyond the Integration List
API Access
If your team uses custom tools or internal dashboards, the API lets you pull meeting data — transcripts, summaries, action items — exactly where you need it.MCP Support
A newer standard that lets AI assistants like Claude or Cursor read your meeting data directly. No developer needed.GrainMicrosoft Teams AIMeetGeek
AutomationCalendarsGrain✓YesMicrosoft Teams AI✓Yes
Grain✓YesMicrosoft Teams AI✓YesAPI & MCP accessGrain✓YesAPI access beta on Enterprise per reviewMicrosoft Teams AI✓YesGraph API + first-party MCP · admin can disable
Grain✓YesAPI access beta on Enterprise per reviewMicrosoft Teams AI✓YesGraph API + first-party MCP · admin can disableSlack AssistantGrain✓YesSlack sharing via Zapier onlyMicrosoft Teams AINo
Grain✓YesSlack sharing via Zapier onlyMicrosoft Teams AINoWorkflow automationGrain~PartialAutomations via external Zapier flowsMicrosoft Teams AI~PartialPower Automate actions only · no transcript trigger
Grain~PartialAutomations via external Zapier flowsMicrosoft Teams AI~PartialPower Automate actions only · no transcript triggerTeam-level integrationsGrainNofrom Business · Workspace Zapier for team-wide integrationsMicrosoft Teams AI✓YesTenant-wide admin configuration
GrainNofrom Business · Workspace Zapier for team-wide integrationsMicrosoft Teams AI✓YesTenant-wide admin configurationCRM IntegrationsGrainNofrom Business · CRM sync from Business; deeper sync on EnterpriseMicrosoft Teams AINofrom + Microsoft 365 Copilot · Dynamics 365 only · via Copilot/Power Platform
GrainNofrom Business · CRM sync from Business; deeper sync on EnterpriseMicrosoft Teams AINofrom + Microsoft 365 Copilot · Dynamics 365 only · via Copilot/Power PlatformMessaging Integrations (Slack/Teams)Grain✓YesSlack/Teams via external Zapier workflowsMicrosoft Teams AI✓YesTeams itself is the messaging surface
Grain✓YesSlack/Teams via external Zapier workflowsMicrosoft Teams AI✓YesTeams itself is the messaging surfaceStorage/Docs IntegrationsGrainNofrom BusinessMicrosoft Teams AI✓YesOneDrive & SharePoint native
GrainNofrom BusinessMicrosoft Teams AI✓YesOneDrive & SharePoint nativeWebhooksGrain✓YesMicrosoft Teams AI✓YesGraph change notifications · tenant-wide
Grain✓YesMicrosoft Teams AI✓YesGraph change notifications · tenant-wideCustom IntegrationsGrainNofrom Enterprise · API access without documented per-integration limitsMicrosoft Teams AI✓YesDocumented Graph throttling limits
GrainNofrom Enterprise · API access without documented per-integration limitsMicrosoft Teams AI✓YesDocumented Graph throttling limitsCategory
Grain
Microsoft Teams AI
Calendars
✓Yes
✓Yes
API & MCP access
✓YesAPI access beta on Enterprise per review
✓YesGraph API + first-party MCP · admin can disable
Slack Assistant
✓YesSlack sharing via Zapier only
No
Workflow automation
~PartialAutomations via external Zapier flows
~PartialPower Automate actions only · no transcript trigger
Team-level integrations
Nofrom Business · Workspace Zapier for team-wide integrations
✓YesTenant-wide admin configuration
CRM Integrations
Nofrom Business · CRM sync from Business; deeper sync on Enterprise
Nofrom + Microsoft 365 Copilot · Dynamics 365 only · via Copilot/Power Platform
Messaging Integrations (Slack/Teams)
✓YesSlack/Teams via external Zapier workflows
✓YesTeams itself is the messaging surface
Storage/Docs Integrations
Nofrom Business
✓YesOneDrive & SharePoint native
Webhooks
✓Yes
✓YesGraph change notifications · tenant-wide
Custom Integrations
Nofrom Enterprise · API access without documented per-integration limits
✓YesDocumented Graph throttling limits
Pricing
What you actually pay
Per user, per month — across every plan.
GrainFree$0
Starter$19
Business$39
EnterpriseCustom
Microsoft Teams AIMicrosoft Teams Enterprise$8.55 (paid yearly)
+ Teams Premium$10 (paid yearly)
+ Microsoft 365 Copilot$30 (paid yearly)
GrainvsMicrosoft Teams AIVideo storageGrain✓YesUnlimited video storage for Free Notetaker; other users: 30‑Microsoft Teams AI✓YesRecordings stored in OneDrive/SharePoint
Grain✓YesUnlimited video storage for Free Notetaker; other users: 30‑Microsoft Teams AI✓YesRecordings stored in OneDrive/SharePointFeature
GrainMicrosoft Teams AIVideo storage
✓YesUnlimited video storage for Free Notetaker; other users: 30‑
✓YesRecordings stored in OneDrive/SharePoint
Bot/Agent Recording
✓YesBot note-taker available; optional use
No
No-bot Recording
✓YesDirect computer recording without bot
✓YesNative in Teams · no bot joins
Mobile apps
No
✓Yes
Transcribe in 100+ languages
~Partial30+ languages, below the 100+ bar
No
Automatic speaker recognition
✓Yes
✓YesAttribution can be disabled tenant-wide
Download assets
✓YesRecordings downloadable on paid plans
✓Yes
Download transcripts
✓YesTranscript downloads for paid seats
✓YesOr via Graph API
HD video recording
✓Yes
✓Yes1080p on Meetings and large events
Browser/Chrome Extension Recording
✓Yes
~PartialWindows Insiders Beta · audio not kept
Desktop App Recording
✓YesDesktop app for direct meeting capture
~PartialWindows Insiders Beta · audio not kept
In-Person/Offline Recording
No
~PartialiOS GA in OneNote · audio not kept
Phone Call Recording & Recap (PSTN/VoIP)
No
~PartialPSTN needs Teams Phone too · 1:1 VoIP
AI meeting summaries
✓YesIncluded as AI meeting notes on all plans
✓YesFrom Teams Premium or Copilot
AI Next Steps
✓YesAction items auto-extracted with next steps
✓YesFrom Teams Premium or Copilot
Topics Timeline
✓Yes
✓YesFrom Teams Premium or Copilot
Copilot Mode
✓Yes
✓YesCopilot licence · in-meeting Q&A
Summary Layout
✓YesCustom note templates and AI prompts on Starter+
No
AI highlights
✓YesUnlimited AI highlights on Starter+; capped on Free
✓YesFrom Teams Premium or Copilot
AI Chat
✓YesAsk Grain AI queries across stored recordings
✓YesCopilot licence · grounded in Graph data
Decision Detection
✓YesDecision-focused summaries with AI coaching on Business+
No
Voice Agents
✓Yes
✓YesFacilitator agent · Copilot licence
API & MCP access
✓YesAPI access beta on Enterprise per review
✓YesGraph API + first-party MCP · admin can disable
AI Agents & Workflows
~PartialExternal Zapier workflows, not native in-product agents
~PartialVia Copilot Studio, not built into Teams
Slack Assistant
✓YesSlack sharing via Zapier only
No
Workflow automation
~PartialAutomations via external Zapier flows
~PartialPower Automate actions only · no transcript trigger
Team-level integrations
✓YesWorkspace Zapier for team-wide integrations
✓YesTenant-wide admin configuration
Meeting Skills
~PartialEvent-based automations via Zapier; external metering applie
~PartialCopilot Studio agents · capacity-metered
CRM Integrations
✓YesCRM sync from Business; deeper sync on Enterprise
~PartialDynamics 365 only · via Copilot/Power Platform
Messaging Integrations (Slack/Teams)
✓YesSlack/Teams via external Zapier workflows
✓YesTeams itself is the messaging surface
Storage/Docs Integrations
✓YesFrom Business
✓YesOneDrive & SharePoint native
Webhooks
✓YesFrom Starter
✓YesGraph change notifications · tenant-wide
Custom Integrations
~PartialAPI access without documented per-integration limits
✓YesDocumented Graph throttling limits
Automatic language detection
✓Yes
✓YesSpoken language auto-detected
Auto-detect meeting type
✓YesInternal vs external classification from domains
No
Custom summary templates
✓YesFrom Starter
No
Acronyms & custom dictionary
✓YesEnglish only; up to 200 words per workspace
✓YesCustom dictionary · Copilot licence
Customize Notetaker name
✓Yes
No
Recording disclaimer
✓YesChat notice, not legal-compliance text
✓YesRecording/transcription notice shown
Custom Vocabulary
✓YesWorkspace-level; English only; 200-word limit
✓YesCustom dictionary · Copilot licence
Global search
✓Yes
✓YesMicrosoft Search across Microsoft 365
Private notes
✓Yes
✓YesOneNote / Copilot Notebooks
Embedded highlights
✓Yes
✓YesFrom Teams Premium · video recap & chapters on the recording
Meeting folders & tags
✓Yes
✓YesSharePoint/OneDrive folders
Share meetings & snippets
✓Yes
✓YesStandard Microsoft 365 sharing
External (guest) view
✓Yes
✓YesExternal sharing per tenant policy
Meeting templates
✓YesFrom Starter
✓YesMeeting templates · from Teams Premium
Team & Group spaces
✓YesFrom Starter
✓YesTeams and channels
Auto-share to teams
✓YesFrom Starter
✓YesChannel meetings post to the channel
Private by default
✓Yes
✓YesArtifacts inherit tenant permissions
Channel-based Collaboration
✓YesFrom Starter
✓YesTeams channels
Speaker Talk Time & Balance
✓YesPer-speaker talk time and talk/listen ratios
✓YesSpeaker timeline markers · from Premium
Filler Word & Keyword Tracking
✓YesFiller word rate and topic/phrase trackers
No
Meeting Analytics
✓YesPer-meeting interaction metrics; plan tier not specified
✓YesAttendance & engagement reports
Sentiment analysis
✓YesSentiment insights across customer meetings; plan tier uncle
No
Engagement analytics
✓YesEngagement via interaction stats and topic trackers
✓YesEngagement reports at base Teams level
Team multi-meeting analytics
✓YesTeam-wide multi-meeting metrics and trends; plan tier not st
✓YesAdvanced collaboration analytics · Premium
Custom Tracked Topics for Insights
✓YesTrackers for keywords/phrases on Business
No
Data storage region
✓YesData hosted on AWS in USA only
~PartialEU Data Boundary, not a region picker
SOC2, GDPR, HIPAA
✓YesSOC 2 Type II; GDPR; HIPAA where applicable
✓YesGDPR, ISO 27018, HIPAA BAA
Admin User Management
✓YesRole-based access; admin controls
✓YesMicrosoft 365 admin center
Centralized billing
✓Yes
✓YesMicrosoft 365 tenant billing
SSO & SCIM
✓YesSSO/SAML on Enterprise; SCIM not documented
✓YesMicrosoft Entra ID
On-premise storage
NoCloud-hosted on AWS only
No
Custom data retention
✓YesConfigurable 30–365 day retention; auto deletion
✓YesPurview retention policies
Recording consent notifications
✓YesIn-meeting recording disclaimer and consent modal
✓Yes
Audit Logs
✓YesEnterprise only
✓YesPurview audit
Chat & Email support
✓Yes
✓YesMicrosoft 365 admin support
Org-wide settings & locks
✓Yesworkspace-wide admin settings
✓YesTeams admin policies
Decision Checklist
A quick gut-check before you commit
Choose Grain if…✓You want AI notes, next steps and highlights on an entry plan rather than after a licence upgrade
✓You question meeting history in natural language and want that from the entry plan
✓Your team records across Zoom, Google Meet and Webex as well as Teams
Choose Microsoft Teams AI if…✓Identity, audit logging and retention must come from your existing Microsoft 365 tenant policy
✓You record conversations on a phone, away from a scheduled meeting on a laptop
Compare with MeetGeek
One More Comparison Before You Decide
One of these needs a Microsoft licence upgrade for basic meeting AI, and the other holds its deal signals behind a Business plan. MeetGeek includes AI summaries, global search and AI Chat from Basic, runs objection detection and engagement analytics from Pro at $9.99 per seat per month billed annually, records across Zoom, Meet and Teams plus mobile and offline, and lets you choose EU or US data residency. See meetgeek-vs-grain and meetgeek-vs-teamscopilot.
MeetGeek vs Grain: Past the Video LibraryGrain records customer calls well and gates coaching and Trackers to Business. MeetGeek carries sales intelligence and engagement analytics from Pro at $9.99 per seat per month billed annually and automates delivery into CRM, ATS and Slack.See the full comparison →
MeetGeek vs Microsoft Teams AI: Beyond the Microsoft TenantMicrosoft Teams AI is convenient inside Microsoft 365 and thin on sales analysis. MeetGeek records across Zoom, Meet and Teams, adds objection and competitor detection with engagement analytics, and offers a choice of EU or US data residency on every plan.See the full comparison →
FAQ
The questions procurement asks.
Grain is a dedicated meeting platform for revenue teams, recording across conferencing tools with AI notes on every plan and coaching on Business. Microsoft Teams AI is meeting AI inside Microsoft 365, strongest when governance, identity and retention should come from the existing tenant.