Updated: October 2026Grain vs ZoomMate
Grain vs ZoomMate
Full Feature Comparison
Compare recording, meeting notes, collaboration, integrations, and pricing to find the right solution for your workflow.
Record Meeting
Decision made
Scheduled automation
Action items
Record Meeting
Scheduled automation
Decision made
Action items
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Quick Verdict
Pick the use case that matches you
The right meeting assistant depends on how your team works. Explore the use case that best matches your needs.
GrainBest for revenue teams that work from a shared video library of customer calls.A video-first meeting platform for customer-facing teams. Grain records calls, builds an AI-noted highlight library, and layers coaching, trackers and CRM sync on top from its Business plan.
ZoomMateBest for organisations standardised on Zoom that want meeting AI from the same vendor.Zoom's own meeting AI, bundled with the conferencing platform. ZoomMate summarises meetings, extends capture to mobile and in-person, and keeps meeting data inside the Zoom stack.
Best for Sales managers coaching a team
GrainBest for Meetings that never leave Zoom
ZoomMateWorth Exploring Alternatives
Teams on mixed conferencing stacks
One assumes Zoom, the other adds a vendor. Teams running Zoom, Meet and Teams together should compare platforms neutral across all three.Comparing plansvs
How they stack up
Both summarise meetings and extract next steps. Grain leads on revenue analysis and access control, with objection, competitor and sentiment signals plus SSO. ZoomMate leads on reach and vendor simplicity, recording on mobile and in person inside the Zoom stack. MeetGeek is worth considering for teams on mixed conferencing platforms.
Facts last verified October 7, 2026
Bot/Agent Recording
✓YesBot note-taker available; optional use
NoCaptures natively; no meeting bot exists
SSO & SCIM
Nofrom Enterprise · SSO/SAML on Enterprise; SCIM not documented
No
Browser/Chrome Extension Recording
✓Yes
No
AI meeting summaries
✓YesIncluded as AI meeting notes on all plans
Nofrom ZoomMate · AI summaries metered by AI Credits; limits by plan
AI Next Steps
✓YesAction items auto-extracted with next steps
Nofrom ZoomMate · Action items auto-extracted in AI notes & summaries
AI highlights
✓YesUnlimited AI highlights on Starter+; capped on Free
Nofrom ZoomMate · Highlights surfaced within AI-generated notes
Mobile apps
No
✓Yes
In-Person/Offline Recording
No
✓YesIn‑person audio via Voice Recorder
Data storage region
Nofrom Enterprise · Data hosted on AWS in USA only
✓YesRegion set per account; contact Zoom to choose
Custom data retention
Nofrom Enterprise · Configurable 30–365 day retention; auto deletion
✓YesAccount/group/user level; starred notes exemptable
Recording
Ways to capture meetings
Meeting assistants should fit naturally into your workflow. Whether you prefer automatic recording, bot participation, or manual uploads, meeting capture should require minimal effort.
Meeting Bot
Joins calls automatically via calendar sync. Lowest friction for Zoom, Meet, and Teams.
✓Chrome Extension Recording
Captures the call right from a browser extension — no bot and no desktop app needed.
✓Mobile App
Record from your phone — useful for in-person meetings or calls.
✓Upload Audio/Video
Drop an existing recording file to get a transcript and summary.
✓✓In-Person Recording
Capture conversations without a video call. Useful for field teams.
✓Desktop App
Native app for system-level audio capture.
✓✓Bot/Agent RecordingGrain✓YesBot note-taker available; optional useZoomMateNoCaptures natively; no meeting bot exists
Grain✓YesBot note-taker available; optional useZoomMateNoCaptures natively; no meeting bot existsNo-bot RecordingGrain✓YesDirect computer recording without botZoomMate✓YesBotless on Zoom, Teams, Meet; 3 uses/mo on Basic
Grain✓YesDirect computer recording without botZoomMate✓YesBotless on Zoom, Teams, Meet; 3 uses/mo on BasicMobile appsGrainNoZoomMate✓Yes
GrainNoZoomMate✓YesTranscribe in 100+ languagesGrain~Partial30+ languages, below the 100+ barZoomMateNo32 languages for summaries; 9 for My Notes
Grain~Partial30+ languages, below the 100+ barZoomMateNo32 languages for summaries; 9 for My NotesAutomatic speaker recognitionGrain✓YesZoomMate✓YesSpeaker diarization in Voice Recorder
Grain✓YesZoomMate✓YesSpeaker diarization in Voice RecorderDownload assetsGrain✓YesRecordings downloadable on paid plansZoomMate~PartialLocal recordings and notes only; no cloud library
Grain✓YesRecordings downloadable on paid plansZoomMate~PartialLocal recordings and notes only; no cloud libraryDownload transcriptsGrain✓YesTranscript downloads for paid seatsZoomMate✓YesTranscripts available as VTT files
Grain✓YesTranscript downloads for paid seatsZoomMate✓YesTranscripts available as VTT filesLive CaptionsGrain✓YesZoomMate✓Yes
Grain✓YesZoomMate✓YesBrowser/Chrome Extension RecordingGrain✓YesZoomMateNo
Grain✓YesZoomMateNoDesktop App RecordingGrain✓YesDesktop app for direct meeting captureZoomMate✓YesUses Zoom desktop client cloud recording
Grain✓YesDesktop app for direct meeting captureZoomMate✓YesUses Zoom desktop client cloud recordingIn-Person/Offline RecordingGrainNoZoomMate✓YesIn‑person audio via Voice Recorder
GrainNoZoomMate✓YesIn‑person audio via Voice RecorderClips & ReelsGrain✓YesZoomMate✓Yes
Grain✓YesZoomMate✓YesCustom data retentionGrainNofrom Enterprise · Configurable 30–365 day retention; auto deletionZoomMate✓YesAccount/group/user level; starred notes exemptable
GrainNofrom Enterprise · Configurable 30–365 day retention; auto deletionZoomMate✓YesAccount/group/user level; starred notes exemptableCategory
Grain
ZoomMate
Bot/Agent Recording
✓YesBot note-taker available; optional use
NoCaptures natively; no meeting bot exists
No-bot Recording
✓YesDirect computer recording without bot
✓YesBotless on Zoom, Teams, Meet; 3 uses/mo on Basic
Mobile apps
No
✓Yes
Transcribe in 100+ languages
~Partial30+ languages, below the 100+ bar
No32 languages for summaries; 9 for My Notes
Automatic speaker recognition
✓Yes
✓YesSpeaker diarization in Voice Recorder
Download assets
✓YesRecordings downloadable on paid plans
~PartialLocal recordings and notes only; no cloud library
Download transcripts
✓YesTranscript downloads for paid seats
✓YesTranscripts available as VTT files
Live Captions
✓Yes
✓Yes
Browser/Chrome Extension Recording
✓Yes
No
Desktop App Recording
✓YesDesktop app for direct meeting capture
✓YesUses Zoom desktop client cloud recording
In-Person/Offline Recording
No
✓YesIn‑person audio via Voice Recorder
Clips & Reels
✓Yes
✓Yes
Custom data retention
Nofrom Enterprise · Configurable 30–365 day retention; auto deletion
✓YesAccount/group/user level; starred notes exemptable
As Your Team Scales, Consider
Recording a meeting is only the first step. Over time, organizations often realize that the real value lies in how meeting knowledge is captured, shared, and reused—helping teams stay aligned long after the conversation ends.
See How MeetGeek Compares
AI Capabilities
What happens after the recording
Both generate summaries and next steps. Grain adds deal-oriented analysis of objections, competitors and sentiment on Business, plus an in-meeting Co-Pilot. ZoomMate keeps its AI beside the conferencing platform and extends capture further, with lighter sales analysis.
GrainGrain reads conversations well. AI notes, next steps and automatic recaps ship on every plan including Free, and Ask Grain answers questions across meeting history. The sales intelligence layer of AI coaching, Trackers, interaction metrics and deal signals is genuinely strong, and it is packaged as the Business plan at $29 per seat per month billed annually. Automation runs through Zapier rather than a native workflow builder.
ZoomMateZoomMate's advantage is proximity: the AI sits with the conferencing platform, so summaries and next steps appear where meetings already happen, with no second vendor to procure. It captures on mobile and in person, and publishes data-residency and retention controls. The sales-specific analysis is thinner than a dedicated revenue tool.
AI summariesAutomatic post-meeting summaries with key points and context.
✓from ZoomMateCustom summary templatesDefine your own output format to match team workflow.
✓from ZoomMateAI chat over meetingsAsk questions about your meeting library like a knowledge base.
✓from ZoomMateFollow-up email draftsAuto-generate follow-up emails based on meeting outcomes.
✓from ZoomMateSpeaker coaching insightsTalk-time ratios, pacing, monologue detection per speaker.
✓✓Automations / agentsTrigger CRM updates, Slack messages, or tasks automatically post-meeting.
~from ZoomMateAI meeting summariesGrain✓YesIncluded as AI meeting notes on all plansZoomMateNofrom ZoomMate · AI summaries metered by AI Credits; limits by plan
Grain✓YesIncluded as AI meeting notes on all plansZoomMateNofrom ZoomMate · AI summaries metered by AI Credits; limits by planSummaries turn a full recording into the few sentences a busy reader actually needs.
AI Next StepsGrain✓YesAction items auto-extracted with next stepsZoomMateNofrom ZoomMate · Action items auto-extracted in AI notes & summaries
Grain✓YesAction items auto-extracted with next stepsZoomMateNofrom ZoomMate · Action items auto-extracted in AI notes & summariesAuto-extracted next steps are what stop decisions from getting lost after the call.
Topics TimelineGrain✓YesZoomMateNofrom ZoomMate · Smart chapters need cloud recording (not on ZoomMate tiers)
Grain✓YesZoomMateNofrom ZoomMate · Smart chapters need cloud recording (not on ZoomMate tiers)A topics timeline lets you jump straight to the moment a subject came up instead of rewatching.
Copilot ModeGrain✓YesZoomMateNofrom ZoomMate · Live in-meeting Q&A and note-taking use meeting context
Grain✓YesZoomMateNofrom ZoomMate · Live in-meeting Q&A and note-taking use meeting contextA live copilot surfaces context mid-meeting, so prep and follow-up happen in the room.
Summary DepthGrain✓YesZoomMateNofrom ZoomMate · Admin-defined templates, not reader-selectable depth
Grain✓YesZoomMateNofrom ZoomMate · Admin-defined templates, not reader-selectable depthControl over summary depth matters when a one-liner and a full brief serve different readers.
Summary LayoutGrain✓YesCustom note templates and AI prompts on Starter+ZoomMateNofrom ZoomMate · Layout configurable via personal/admin templates
Grain✓YesCustom note templates and AI prompts on Starter+ZoomMateNofrom ZoomMate · Layout configurable via personal/admin templatesLayout flexibility decides whether a summary drops cleanly into your docs and tools.
AI highlightsGrain✓YesUnlimited AI highlights on Starter+; capped on FreeZoomMateNofrom ZoomMate · Highlights surfaced within AI-generated notes
Grain✓YesUnlimited AI highlights on Starter+; capped on FreeZoomMateNofrom ZoomMate · Highlights surfaced within AI-generated notesHighlights give skimmers the signal without making them read the whole transcript.
AI ChatGrain✓YesAsk Grain AI queries across stored recordingsZoomMateNofrom ZoomMate · Conversational AI over meetings, chats, notes, apps
Grain✓YesAsk Grain AI queries across stored recordingsZoomMateNofrom ZoomMate · Conversational AI over meetings, chats, notes, appsChatting with past meetings turns your archive into a searchable knowledge base.
Decision DetectionGrain✓YesDecision-focused summaries with AI coaching on Business+ZoomMateNofrom ZoomMate · Decisions extracted automatically in meeting notes
Grain✓YesDecision-focused summaries with AI coaching on Business+ZoomMateNofrom ZoomMate · Decisions extracted automatically in meeting notesDecision detection captures what a meeting actually concluded, not just what was discussed.
Voice AgentsGrain✓YesZoomMateNofrom ZoomMate · Voice messaging; no proven in‑meeting autonomous agent
Grain✓YesZoomMateNofrom ZoomMate · Voice messaging; no proven in‑meeting autonomous agentVoice agents can run parts of a call autonomously, not just transcribe it.
AI Agents & WorkflowsGrain~PartialExternal Zapier workflows, not native in-product agentsZoomMateNofrom ZoomMate · Agentic workflows push data into external apps
Grain~PartialExternal Zapier workflows, not native in-product agentsZoomMateNofrom ZoomMate · Agentic workflows push data into external appsAgentic workflows push meeting outcomes into other tools without manual copy-paste.
Custom Avatars & Voice AgentsGrainNoZoomMate~PartialAvatars 1 min lifetime (3 on ZoomMate); no voice agent
GrainNoZoomMate~PartialAvatars 1 min lifetime (3 on ZoomMate); no voice agentCustom avatars/voices matter for teams that want a branded, repeatable meeting presence.
Meeting SkillsGrain~PartialEvent-based automations via Zapier; external metering applieZoomMateNofrom ZoomMate · Event‑triggered but consumes per‑user AI credits
Grain~PartialEvent-based automations via Zapier; external metering applieZoomMateNofrom ZoomMate · Event‑triggered but consumes per‑user AI creditsContextual automations trigger the right follow-up action based on what was said.
Custom summary templatesGrain✓YesZoomMateNofrom ZoomMate · Admin or user defined; unlimited on top tier
Grain✓YesZoomMateNofrom ZoomMate · Admin or user defined; unlimited on top tierCustom templates make summaries match how your team already documents meetings.
Objection detectionGrainNofrom Business · Based on third-party description; plan tier unclearZoomMateNoIn Revenue Accelerator, a separate paid licence
GrainNofrom Business · Based on third-party description; plan tier unclearZoomMateNoIn Revenue Accelerator, a separate paid licenceObjection detection flags deal risk in sales calls the moment it surfaces.
Competitor detectionGrainNofrom Business · Based on third-party description; plan tier unclearZoomMateNoIn Revenue Accelerator, a separate paid licence
GrainNofrom Business · Based on third-party description; plan tier unclearZoomMateNoIn Revenue Accelerator, a separate paid licenceCompetitor mentions are a buying signal worth catching automatically.
Win/loss signalsGrainNofrom Business · Deal intelligence and win/loss indicators via analyticsZoomMateNoIn Revenue Accelerator, a separate paid licence
GrainNofrom Business · Deal intelligence and win/loss indicators via analyticsZoomMateNoIn Revenue Accelerator, a separate paid licenceWin/loss signals turn call patterns into pipeline forecasting input.
Coachability scoresGrainNofrom Business · AI coaching across calls on Business and aboveZoomMateNo
GrainNofrom Business · AI coaching across calls on Business and aboveZoomMateNoCoachability scores help managers find which reps to coach, and on what.
Pipeline intelligenceGrainNofrom Business · Deal boards and sales intelligence on BusinessZoomMateNoIn Revenue Accelerator, a separate paid licence
GrainNofrom Business · Deal boards and sales intelligence on BusinessZoomMateNoIn Revenue Accelerator, a separate paid licencePipeline intelligence connects individual calls to overall deal health.
AI Sales Coaching & Real-time AssistanceGrainNofrom Business · AI coaching for sales teams on BusinessZoomMateNoIn Revenue Accelerator, a separate paid licence
GrainNofrom Business · AI coaching for sales teams on BusinessZoomMateNoIn Revenue Accelerator, a separate paid licenceReal-time sales coaching changes the outcome of the call while it is still happening.
Sales AI capabilitiesGrainNofrom Business · Custom AI prompts/templates from StarterZoomMateNoIn Revenue Accelerator, a separate paid licence
GrainNofrom Business · Custom AI prompts/templates from StarterZoomMateNoIn Revenue Accelerator, a separate paid licenceSales-specific skills tailor the AI to a revenue team’s exact workflow.
Custom Tracked Topics for InsightsGrainNofrom Business · Trackers for keywords/phrases on BusinessZoomMateNoIn Revenue Accelerator, a separate paid licence
GrainNofrom Business · Trackers for keywords/phrases on BusinessZoomMateNoIn Revenue Accelerator, a separate paid licenceCustom tracked topics let you measure exactly the themes your team cares about.
Meeting AnalyticsGrain✓YesPer-meeting interaction metrics; plan tier not specifiedZoomMate✓Yes
Grain✓YesPer-meeting interaction metrics; plan tier not specifiedZoomMate✓YesMeeting analytics reveal patterns across many calls that a single recap can not.
Sentiment analysisGrainNofrom Business · Sentiment insights across customer meetings; plan tier uncleZoomMateNo
GrainNofrom Business · Sentiment insights across customer meetings; plan tier uncleZoomMateNoSentiment analysis hints at how a conversation actually landed, beyond the words.
KPI / AI Extraction AppsGrainNofrom BusinessZoomMate✓Yes
GrainNofrom BusinessZoomMate✓YesKPI extraction apps pull structured metrics out of unstructured conversation.
AI capability
Grain
ZoomMate
Why it matters
AI meeting summaries
✓YesIncluded as AI meeting notes on all plans
Nofrom ZoomMate · AI summaries metered by AI Credits; limits by plan
Summaries turn a full recording into the few sentences a busy reader actually needs.
AI Next Steps
✓YesAction items auto-extracted with next steps
Nofrom ZoomMate · Action items auto-extracted in AI notes & summaries
Auto-extracted next steps are what stop decisions from getting lost after the call.
Topics Timeline
✓Yes
Nofrom ZoomMate · Smart chapters need cloud recording (not on ZoomMate tiers)
A topics timeline lets you jump straight to the moment a subject came up instead of rewatching.
Copilot Mode
✓Yes
Nofrom ZoomMate · Live in-meeting Q&A and note-taking use meeting context
A live copilot surfaces context mid-meeting, so prep and follow-up happen in the room.
Summary Depth
✓Yes
Nofrom ZoomMate · Admin-defined templates, not reader-selectable depth
Control over summary depth matters when a one-liner and a full brief serve different readers.
Summary Layout
✓YesCustom note templates and AI prompts on Starter+
Nofrom ZoomMate · Layout configurable via personal/admin templates
Layout flexibility decides whether a summary drops cleanly into your docs and tools.
AI highlights
✓YesUnlimited AI highlights on Starter+; capped on Free
Nofrom ZoomMate · Highlights surfaced within AI-generated notes
Highlights give skimmers the signal without making them read the whole transcript.
AI Chat
✓YesAsk Grain AI queries across stored recordings
Nofrom ZoomMate · Conversational AI over meetings, chats, notes, apps
Chatting with past meetings turns your archive into a searchable knowledge base.
Decision Detection
✓YesDecision-focused summaries with AI coaching on Business+
Nofrom ZoomMate · Decisions extracted automatically in meeting notes
Decision detection captures what a meeting actually concluded, not just what was discussed.
Voice Agents
✓Yes
Nofrom ZoomMate · Voice messaging; no proven in‑meeting autonomous agent
Voice agents can run parts of a call autonomously, not just transcribe it.
AI Agents & Workflows
~PartialExternal Zapier workflows, not native in-product agents
Nofrom ZoomMate · Agentic workflows push data into external apps
Agentic workflows push meeting outcomes into other tools without manual copy-paste.
Custom Avatars & Voice Agents
No
~PartialAvatars 1 min lifetime (3 on ZoomMate); no voice agent
Custom avatars/voices matter for teams that want a branded, repeatable meeting presence.
Meeting Skills
~PartialEvent-based automations via Zapier; external metering applie
Nofrom ZoomMate · Event‑triggered but consumes per‑user AI credits
Contextual automations trigger the right follow-up action based on what was said.
Custom summary templates
✓Yes
Nofrom ZoomMate · Admin or user defined; unlimited on top tier
Custom templates make summaries match how your team already documents meetings.
Objection detection
Nofrom Business · Based on third-party description; plan tier unclear
NoIn Revenue Accelerator, a separate paid licence
Objection detection flags deal risk in sales calls the moment it surfaces.
Competitor detection
Nofrom Business · Based on third-party description; plan tier unclear
NoIn Revenue Accelerator, a separate paid licence
Competitor mentions are a buying signal worth catching automatically.
Win/loss signals
Nofrom Business · Deal intelligence and win/loss indicators via analytics
NoIn Revenue Accelerator, a separate paid licence
Win/loss signals turn call patterns into pipeline forecasting input.
Coachability scores
Nofrom Business · AI coaching across calls on Business and above
No
Coachability scores help managers find which reps to coach, and on what.
Pipeline intelligence
Nofrom Business · Deal boards and sales intelligence on Business
NoIn Revenue Accelerator, a separate paid licence
Pipeline intelligence connects individual calls to overall deal health.
AI Sales Coaching & Real-time Assistance
Nofrom Business · AI coaching for sales teams on Business
NoIn Revenue Accelerator, a separate paid licence
Real-time sales coaching changes the outcome of the call while it is still happening.
Sales AI capabilities
Nofrom Business · Custom AI prompts/templates from Starter
NoIn Revenue Accelerator, a separate paid licence
Sales-specific skills tailor the AI to a revenue team’s exact workflow.
Custom Tracked Topics for Insights
Nofrom Business · Trackers for keywords/phrases on Business
NoIn Revenue Accelerator, a separate paid licence
Custom tracked topics let you measure exactly the themes your team cares about.
Meeting Analytics
✓YesPer-meeting interaction metrics; plan tier not specified
✓Yes
Meeting analytics reveal patterns across many calls that a single recap can not.
Sentiment analysis
Nofrom Business · Sentiment insights across customer meetings; plan tier uncle
No
Sentiment analysis hints at how a conversation actually landed, beyond the words.
KPI / AI Extraction Apps
Nofrom Business
✓Yes
KPI extraction apps pull structured metrics out of unstructured conversation.
Integrations
The Best Integrations Do More Than Connect Apps
The number of integrations tells part of the story. The real value comes from how effectively meeting insights move between tools, workflows, and teams.
See How MeetGeek ComparesWorkflow ContinuityMeeting insights flow directly into the tools where work happens, helping teams reduce manual follow-ups and keep projects moving.
Shared VisibilityImportant discussions, decisions, and action items remain accessible to the people who need them—even if they weren't in the meeting.
Long-Term ValueMeeting knowledge stays connected to ongoing projects and workflows, making conversations useful long after the meeting ends.
What it connects to
Integrations help meeting insights flow into the tools your team already uses, from CRMs and project management platforms to collaboration and documentation tools.
Video ConferencingGoogle Meet, Microsoft Teams +2 more
CRMHubSpot, Salesforce
Project ManagementProductboard
CollaborationSlack
CustomZapier
DialersAircall
NUMBER OF NATIVE INTEGRATIONS
Per each vendor's own integrations directory, verified September 7, 202610Grain
8ZoomMate
Beyond the Integration List
API Access
If your team uses custom tools or internal dashboards, the API lets you pull meeting data — transcripts, summaries, action items — exactly where you need it.MCP Support
A newer standard that lets AI assistants like Claude or Cursor read your meeting data directly. No developer needed.GrainZoomMateMeetGeek
AutomationCalendarsGrain✓YesZoomMateNofrom ZoomMate · Via agentic workflows and third‑party connectors
Grain✓YesZoomMateNofrom ZoomMate · Via agentic workflows and third‑party connectorsAPI & MCP accessGrain✓YesAPI access beta on Enterprise per reviewZoomMateNofrom ZoomMate · Workflow webhooks; platform API is not a ZoomMate seat
Grain✓YesAPI access beta on Enterprise per reviewZoomMateNofrom ZoomMate · Workflow webhooks; platform API is not a ZoomMate seatSlack AssistantGrain✓YesSlack sharing via Zapier onlyZoomMateNofrom ZoomMate · Via workflow connectors; AI nodes consume credits
Grain✓YesSlack sharing via Zapier onlyZoomMateNofrom ZoomMate · Via workflow connectors; AI nodes consume creditsIntegrationsGrain✓YesBroader integrations expand on Business and EnterpriseZoomMateNofrom ZoomMate · Salesforce, Jira, Slack, ServiceNow, Workday, etc.
Grain✓YesBroader integrations expand on Business and EnterpriseZoomMateNofrom ZoomMate · Salesforce, Jira, Slack, ServiceNow, Workday, etc.Zapier, Make & n8nGrain✓YesZapier only; Make/n8n not documented by GrainZoomMateNofrom ZoomMate · Zapier verified; Make and n8n not listed
Grain✓YesZapier only; Make/n8n not documented by GrainZoomMateNofrom ZoomMate · Zapier verified; Make and n8n not listedWorkflow automationGrain~PartialAutomations via external Zapier flowsZoomMateNofrom ZoomMate · Multi‑step agentic workflows with external apps
Grain~PartialAutomations via external Zapier flowsZoomMateNofrom ZoomMate · Multi‑step agentic workflows with external appsCRM IntegrationsGrainNofrom Business · CRM sync from Business; deeper sync on EnterpriseZoomMateNofrom ZoomMate · Workflow connectors, not CRM sync; credits apply
GrainNofrom Business · CRM sync from Business; deeper sync on EnterpriseZoomMateNofrom ZoomMate · Workflow connectors, not CRM sync; credits applyMessaging Integrations (Slack/Teams)Grain✓YesSlack/Teams via external Zapier workflowsZoomMateNofrom ZoomMate · Slack and Teams messaging integrations
Grain✓YesSlack/Teams via external Zapier workflowsZoomMateNofrom ZoomMate · Slack and Teams messaging integrationsStorage/Docs IntegrationsGrainNofrom BusinessZoomMateNofrom ZoomMate · Box, Drive, OneDrive, Confluence; credits apply
GrainNofrom BusinessZoomMateNofrom ZoomMate · Box, Drive, OneDrive, Confluence; credits applyWebhooksGrain✓YesZoomMateNofrom ZoomMate · Incoming webhooks trigger agentic workflows
Grain✓YesZoomMateNofrom ZoomMate · Incoming webhooks trigger agentic workflowsCustom IntegrationsGrainNofrom Enterprise · API access without documented per-integration limitsZoomMateNofrom ZoomMate · 2,200 AI credits/user/mo shared across workflows
GrainNofrom Enterprise · API access without documented per-integration limitsZoomMateNofrom ZoomMate · 2,200 AI credits/user/mo shared across workflowsCategory
Grain
ZoomMate
Calendars
✓Yes
Nofrom ZoomMate · Via agentic workflows and third‑party connectors
API & MCP access
✓YesAPI access beta on Enterprise per review
Nofrom ZoomMate · Workflow webhooks; platform API is not a ZoomMate seat
Slack Assistant
✓YesSlack sharing via Zapier only
Nofrom ZoomMate · Via workflow connectors; AI nodes consume credits
Integrations
✓YesBroader integrations expand on Business and Enterprise
Nofrom ZoomMate · Salesforce, Jira, Slack, ServiceNow, Workday, etc.
Zapier, Make & n8n
✓YesZapier only; Make/n8n not documented by Grain
Nofrom ZoomMate · Zapier verified; Make and n8n not listed
Workflow automation
~PartialAutomations via external Zapier flows
Nofrom ZoomMate · Multi‑step agentic workflows with external apps
CRM Integrations
Nofrom Business · CRM sync from Business; deeper sync on Enterprise
Nofrom ZoomMate · Workflow connectors, not CRM sync; credits apply
Messaging Integrations (Slack/Teams)
✓YesSlack/Teams via external Zapier workflows
Nofrom ZoomMate · Slack and Teams messaging integrations
Storage/Docs Integrations
Nofrom Business
Nofrom ZoomMate · Box, Drive, OneDrive, Confluence; credits apply
Webhooks
✓Yes
Nofrom ZoomMate · Incoming webhooks trigger agentic workflows
Custom Integrations
Nofrom Enterprise · API access without documented per-integration limits
Nofrom ZoomMate · 2,200 AI credits/user/mo shared across workflows
Pricing
What you actually pay
Per user, per month — across every plan.
GrainFree$0
Starter$19
Business$39
EnterpriseCustom
ZoomMateBasic$0
My Notes$10
ZoomMate$20
GrainvsZoomMateTranscription limitsGrain✓YesTranscription on all recorded meetings; no stated volume capZoomMate✓Yes40-minute limit per transcription use
Grain✓YesTranscription on all recorded meetings; no stated volume capZoomMate✓Yes40-minute limit per transcription useTranscription storageGrain✓YesFree Notetaker: permanent transcript storage; other users: 3ZoomMate✓YesStored as ZoomMate conversation history
Grain✓YesFree Notetaker: permanent transcript storage; other users: 3ZoomMate✓YesStored as ZoomMate conversation historyFeature
GrainZoomMateTranscription limits
✓YesTranscription on all recorded meetings; no stated volume cap
✓Yes40-minute limit per transcription use
Transcription storage
✓YesFree Notetaker: permanent transcript storage; other users: 3
✓YesStored as ZoomMate conversation history
Bot/Agent Recording
✓YesBot note-taker available; optional use
NoCaptures natively; no meeting bot exists
No-bot Recording
✓YesDirect computer recording without bot
✓YesBotless on Zoom, Teams, Meet; 3 uses/mo on Basic
Mobile apps
No
✓Yes
Transcribe in 100+ languages
~Partial30+ languages, below the 100+ bar
No32 languages for summaries; 9 for My Notes
Automatic speaker recognition
✓Yes
✓YesSpeaker diarization in Voice Recorder
Download assets
✓YesRecordings downloadable on paid plans
~PartialLocal recordings and notes only; no cloud library
Download transcripts
✓YesTranscript downloads for paid seats
✓YesTranscripts available as VTT files
Browser/Chrome Extension Recording
✓Yes
No
Desktop App Recording
✓YesDesktop app for direct meeting capture
✓YesUses Zoom desktop client cloud recording
In-Person/Offline Recording
No
✓YesIn‑person audio via Voice Recorder
AI meeting summaries
✓YesIncluded as AI meeting notes on all plans
✓YesAI summaries metered by AI Credits; limits by plan
AI Next Steps
✓YesAction items auto-extracted with next steps
✓YesAction items auto-extracted in AI notes & summaries
Topics Timeline
✓Yes
✓YesSmart chapters need cloud recording (not on ZoomMate tiers)
Copilot Mode
✓Yes
✓YesLive in-meeting Q&A and note-taking use meeting context
Summary Depth
✓YesFrom Starter
~PartialAdmin-defined templates, not reader-selectable depth
Summary Layout
✓YesCustom note templates and AI prompts on Starter+
✓YesLayout configurable via personal/admin templates
AI highlights
✓YesUnlimited AI highlights on Starter+; capped on Free
✓YesHighlights surfaced within AI-generated notes
One Bot Per Meeting
NoBot-free; browser-based recorder instead of meeting bot
NoNo bot in the capture model
AI Chat
✓YesAsk Grain AI queries across stored recordings
✓YesConversational AI over meetings, chats, notes, apps
Follow-up sharing rules
✓Yes
✓YesAdmin/user controls for who receives summaries
AI follow-up emails
✓YesCustom AI follow-up emails on Business+
✓YesAI-generated recaps and summaries sent via email
Exclude join rules
✓YesFrom Starter
✓YesPer-meeting controls to turn off ZoomMate assets
Decision Detection
✓YesDecision-focused summaries with AI coaching on Business+
✓YesDecisions extracted automatically in meeting notes
Calendars
✓Yes
✓YesVia agentic workflows and third‑party connectors
Voice Agents
✓Yes
~PartialVoice messaging; no proven in‑meeting autonomous agent
API & MCP access
✓YesAPI access beta on Enterprise per review
~PartialWorkflow webhooks; platform API is not a ZoomMate seat
AI Agents & Workflows
~PartialExternal Zapier workflows, not native in-product agents
✓YesAgentic workflows push data into external apps
Slack Assistant
✓YesSlack sharing via Zapier only
✓YesVia workflow connectors; AI nodes consume credits
Integrations
✓YesBroader integrations expand on Business and Enterprise
✓YesSalesforce, Jira, Slack, ServiceNow, Workday, etc.
Zapier, Make & n8n
✓YesZapier only; Make/n8n not documented by Grain
✓YesZapier verified; Make and n8n not listed
Workflow automation
~PartialAutomations via external Zapier flows
✓YesMulti‑step agentic workflows with external apps
Custom Avatars & Voice Agents
No
~PartialAvatars 1 min lifetime (3 on ZoomMate); no voice agent
Meeting Skills
~PartialEvent-based automations via Zapier; external metering applie
~PartialEvent‑triggered but consumes per‑user AI credits
CRM Integrations
✓YesCRM sync from Business; deeper sync on Enterprise
~PartialWorkflow connectors, not CRM sync; credits apply
Messaging Integrations (Slack/Teams)
✓YesSlack/Teams via external Zapier workflows
✓YesSlack and Teams messaging integrations
Storage/Docs Integrations
✓YesFrom Business
✓YesBox, Drive, OneDrive, Confluence; credits apply
Webhooks
✓YesFrom Starter
✓YesIncoming webhooks trigger agentic workflows
Custom Integrations
~PartialAPI access without documented per-integration limits
~Partial2,200 AI credits/user/mo shared across workflows
Custom summary templates
✓YesFrom Starter
✓YesAdmin or user defined; unlimited on top tier
Acronyms & custom dictionary
✓YesEnglish only; up to 200 words per workspace
✓Yes1000 terms, English only; needs paid Workplace plan
Recording disclaimer
✓YesChat notice, not legal-compliance text
✓YesRecording notices configurable via account branding and comp
Custom domain
✓YesEnterprise only
✓YesVanity URL yourorganization.zoom.us with branding controls
Custom Vocabulary
✓YesWorkspace-level; English only; 200-word limit
✓Yes1000 terms, English only; needs paid Workplace plan
Embedded highlights
✓Yes
~PartialNeeds cloud recording; ZoomMate tiers are local-only
Meeting folders & tags
✓Yes
NoStarred + search only; no folders or tags
Meeting templates
✓YesFrom Starter
✓YesAdmin or user defined summary templates
Team & Group spaces
✓YesFrom Starter
✓Yes
Channel-based Collaboration
✓YesFrom Starter
✓Yes
Objection detection
✓YesBased on third-party description; plan tier unclear
NoIn Revenue Accelerator, a separate paid licence
Competitor detection
✓YesBased on third-party description; plan tier unclear
NoIn Revenue Accelerator, a separate paid licence
Win/loss signals
✓YesDeal intelligence and win/loss indicators via analytics
NoIn Revenue Accelerator, a separate paid licence
Coachability scores
✓YesAI coaching across calls on Business and above
No
Pipeline intelligence
✓YesDeal boards and sales intelligence on Business
NoIn Revenue Accelerator, a separate paid licence
AI Sales Coaching & Real-time Assistance
✓YesAI coaching for sales teams on Business
NoIn Revenue Accelerator, a separate paid licence
Sales AI capabilities
✓YesCustom AI prompts/templates from Starter
NoIn Revenue Accelerator, a separate paid licence
Custom Tracked Topics for Insights
✓YesTrackers for keywords/phrases on Business
NoIn Revenue Accelerator, a separate paid licence
Speaker Talk Time & Balance
✓YesPer-speaker talk time and talk/listen ratios
No
Filler Word & Keyword Tracking
✓YesFiller word rate and topic/phrase trackers
No
Meeting Analytics
✓YesPer-meeting interaction metrics; plan tier not specified
✓Yes
Sentiment analysis
✓YesSentiment insights across customer meetings; plan tier uncle
No
KPI / AI Extraction Apps
✓YesFrom Business
✓Yes
Data storage region
✓YesData hosted on AWS in USA only
✓YesRegion set per account; contact Zoom to choose
SOC2, GDPR, HIPAA
✓YesSOC 2 Type II; GDPR; HIPAA where applicable
✓YesSOC 2 Type II, ISO 27001, GDPR, HIPAA, FedRAMP
Admin User Management
✓YesRole-based access; admin controls
✓YesAdmin-governed workflow and template controls
SSO & SCIM
✓YesSSO/SAML on Enterprise; SCIM not documented
No
On-premise storage
NoCloud-hosted on AWS only
No
Custom data retention
✓YesConfigurable 30–365 day retention; auto deletion
✓YesAccount/group/user level; starred notes exemptable
Org-wide settings & locks
✓Yesworkspace-wide admin settings
✓YesAccount and group level, lockable
Decision Checklist
A quick gut-check before you commit
Choose Grain if…✓Your reps need objections, competitor mentions and sentiment surfaced from recorded calls
✓You require SAML single sign-on for a workspace your whole revenue team logs into
✓You want AI notes and next steps on the entry plan rather than after an upgrade
Choose ZoomMate if…✓You record conversations in person or on a phone, away from a scheduled video call
✓You need published data-residency and retention controls without an Enterprise contract
Compare with MeetGeek
One More Comparison Before You Decide
One of these assumes every meeting is a Zoom meeting and the other holds its deal signals behind a Business upgrade. MeetGeek records across Zoom, Meet and Teams equally, adds mobile and offline capture on every plan, runs sales intelligence and engagement analytics from Pro at $9.99 per seat per month billed annually, and lets you choose EU or US data residency. Meeting Skills then deliver the outputs into CRM, ATS and Slack. See meetgeek-vs-grain and meetgeek-vs-zoommate.
MeetGeek vs Grain: Past the Video LibraryGrain builds a strong video record and gates its intelligence to Business. MeetGeek runs sales intelligence and engagement analytics from Pro at $9.99 per seat per month billed annually, with Meeting Skills delivering into CRM, ATS and Slack.See the full comparison →
MeetGeek vs ZoomMate: Beyond a Single Vendor's StackZoomMate is convenient if every meeting is a Zoom meeting. MeetGeek records across Zoom, Meet and Teams equally, adds offline and in-person capture on every plan, and automates follow-through into the tools a team already runs.See the full comparison →
FAQ
The questions procurement asks.
Grain is a dedicated meeting platform for revenue teams, recording across conferencing tools and adding coaching, Trackers and deal signals on Business. ZoomMate is meeting AI bundled with the Zoom platform, strongest when every meeting already happens there and capture needs to reach mobile and in person.