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How to Record a Teams Meeting with any Microsoft 365 Subscription

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Discover our easy-to-follow steps for recording a Teams Meeting. Effortlessly save discussions, presentations, and collaborative sessions to never miss out on important details again!

Anastasia Muha
August 4, 2025
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5 min read
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Want to learn how to record a Teams meeting? This guide shows you exactly how to do it, step by step. Whether you're a professional running client meetings or a manager recording weekly team meetings , you'll learn how to use both Microsoft Teams' built-in recorder and smarter options like MeetGeek.

We’ll cover who can record, where recordings are stored, and how to record a Teams meeting both manually and automatically.

Let’s get started.

Who Is Allowed to Record a Teams Meeting?

Not everyone in the meeting can start a recording. To record using Microsoft Teams’ built-in tool, you must meet the following conditions:

  • You need a supported Microsoft 365 license (like E1, E3, E5, Business Premium, A3, etc.).
  • Your IT admin must enable the recording feature for your account in the meeting settings.
  • You must be the meeting organizer or part of the same organization.

If you're a guest, you’re from another organization, or joining anonymously, you won’t be able to record the meeting using Teams' built-in option unless your IT admin enables a special recording permission. But don’t worry, we’ll show you how to get around that using tools like MeetGeek.

Can You Record a Teams Meeting Without Asking?

Technically, some tools may let you record without informing the other attendants, but it’s a bad idea. Recording people without their permission can break privacy laws and lead to serious consequences.

To stay safe:

  • Always get consent from all participants.
  • Tell everyone the meeting will be recorded before it starts.
  • Explain how the recording will be used and stored.

At the beginning of the call, remind attendees that recording helps with note-taking and creates a written record of key decisions. If you’re not sure what to say, check out these 15 meeting disclaimers you can use as examples.

Note: Privacy laws vary by country. Some require everyone to agree to being recorded. Recording secretly can result in fines or legal action. Always be transparent.

How to Record Microsoft Teams Meetings (Step-by-Step)

Before you hit record, check these basics to avoid any issues:

  • Update your Microsoft Teams app to the latest version from the official site or App Store.
  • Test your mic and camera. If built-in ones are poor, consider external options.
  • Check your internet connection. A slow or unstable connection can affect video and audio quality.

How to Manually Record a Teams Meeting

Step 1: Start or join your Microsoft Teams meeting.


Step 2: Click the More Actions button (three dots) in the top bar of the meeting window.


Step 3: Select Start recording from the dropdown to begin recording audio, video, and screen sharing activity.  

Image Source

All participants will be notified once the meeting recording starts.

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Note: Only one person can record Teams meetings at a time. Once it's started, the new screen recording is saved automatically in the cloud and shared with all the meeting participants.

Step 4: To stop recording, click More Actions again and select Stop recording

NOTE: The recording continues even if the person who started it leaves. It will automatically stop when everyone exits or after 4 hours, whichever comes first.

Where Do Teams Recordings Go?

Previously, Teams meeting recordings were saved to Microsoft Stream. Now, the recordings’ location depends on the type of meeting:

  • Channel meetings → saved to SharePoint under the channel's files.
  • All other meetings → saved to the meeting organizer’s OneDrive.
  • Access → find the recording in the meeting chat or the Teams calendar event.

How to Manage the Expiration of a Teams Meeting Recording?

In most cases, Microsoft no longer sets automatic expiration dates by default. However, if your admin enabled expiration, here’s how to manage it:

  1. Open the recording in OneDrive or SharePoint.
  2. Click the Details or Info icon.
  3. Use the drop-down menu to change or remove the expiration date.

You can choose to keep recordings permanently by removing the expiration setting.

Understand the Limitations of Microsoft Teams Recording

Here’s what the built-in recording feature can’t do:

  • Only organizers or users in the same organization can record. Guests and anonymous users can’t start a recording unless special admin permissions are enabled. 
  • Whiteboards, shared notes, and breakout rooms are not included in the recording.
  • Recordings are limited to 4 hours per session.
  • Only 4 participants' video feeds are included at a time.
  • Audio may fail if the connection is unstable.
  • If compliance recording is enabled for any attendee, the meeting may be auto-recorded based on that policy, even if no one manually presses record.
  • Content shared using PowerPoint Live presentations is not always included in meeting recordings.

How to Automatically Record a Teams Meeting

If you join a lot of meetings, especially across different platforms, Microsoft Teams’ built-in recorder might not be enough. It doesn’t work for guests, doesn’t include transcripts unless you pay for Teams Premium, and requires manual setup.

MeetGeek solves that. It’s an AI meeting assistant that automatically joins your meetings, records them, generates transcripts, and sends out summaries, without needing you to click “record.”

Here’s how to use it:

Step 1: Register for a MeetGeek Account

Go to MeetGeek.ai and sign up using your Microsoft or Google account. It’s free to get started and only takes a few seconds.

Step 2: Connect Your Calendar

Once you're in, link your calendar. This allows MeetGeek to see any scheduled meeting across:

  • Microsoft Teams
  • Zoom
  • Google Meet

You can choose to record and transcribe all meetings or only specific ones. For ad-hoc meetings, just paste the meeting link into the “Add to live ad-hoc meeting” field in the dashboard or use MeetGeek Chrome Extension for faster meeting management

Step 3: Join Your Meeting

When the meeting begins, MeetGeek automatically joins as a silent participant and starts recording. 

The host will be notified and needs to approve the assistant’s presence (for compliance reasons).

Teams Meeting Recording is easier than ever with MeetGeek

Afterward, you can carry on with your meeting normally, while your MeetGeek assistant diligently takes notes and records your conversation in the background.

Step 4: Access the Recording and Summary 

A few minutes after the meeting ends, all participants get a summary via email. You can also log into your MeetGeek account to:

  • Replay the full Teams recording
  • Read the full transcript
  • View AI-generated meeting notes
  • Share the recording link with others, even outside your organization

MeetGeek works quietly in the background, so you can stay focused on the conversation while it handles the recording and note-taking for you.

During the meeting, you can focus on the conversation while MeetGeek takes notes and quietly records in the background

Do More with the MeetGeek Virtual Assistant

According to a survey by Calendly, 46% of people are in more than three meetings a day, and 59% of enterprise employees spend over five hours per week in them. These numbers are especially important when we consider that 45% of respondents felt that the time they spend in meetings each week reduces their productivity significantly.

These statistics are proof that making meetings more efficient is a must. MeetGeek does more than just record your Microsoft Teams meetings. It also helps you organize, summarize, and learn from every conversation, without the manual work.

Here are the features that make it a powerful assistant for meeting recordings:

Meeting Insights

Our meeting insights deliver valuable information by supporting informed decision-making for professionals in a range of job roles. 

MeetGeek’ s meeting insights feature

MeetGeek uses AI to pull key takeaways and patterns from your calls. These insights help different teams improve how they work:

  • Sales teams can track top performers and spot areas for coaching.
  • Marketing teams can fine-tune messaging based on real customer feedback.
  • Customer service teams can analyze recurring issues to improve support.
  • HR and recruiting can quickly scan interviews and spot red flags or good fits.
  • Cross-functional teams can stay aligned by sharing consistent feedback and goals.

Instead of digging through notes, teams get clear, actionable insights from every meeting.

AI Chat

Similar to chatting with ChatGPT, MeetGeek's AI chat allows you to interact with your past meetings. You can extract action items from multiple meetings at once, perform actions like writing follow-up emails, and even ask for coaching tips directly within your MeetGeek account. It's like having a searchable, interactive archive of all your discussions.

Meeting Templates + Highlights

Meeting Templates allow you and your team to easily structure and customize your discussions. Once you provide MeetGeek with the keywords of your choice, our virtual meeting assistant creates a meeting transcript that perfectly fits your needs.

Check out MeetGeek’s library of meeting templates! 

Through the Highlights feature, MeetGeek uses the keywords you provide in the Meeting Templates to intelligently identify and extract the most important parts of your Teams meetings. 

Automated Meeting Minutes

AI meeting notes help everyone remember what was discussed, track next steps, and stay accountable. But taking notes manually can be slow, distracting, and often incomplete, especially if you're trying to participate and capture details at the same time.

MeetGeek solves this by generating meeting summaries automatically. After each call, it uses AI to create clear notes that include key points, action items, and decisions made. You can easily share these notes with your team through email, Slack, share meeting notes to Google Docs or other tools you already use. It’s a faster, more reliable way to keep everyone aligned, without the extra work.

Generating and sharing meeting notes, made easy with MeetGeek

“After implementing MeetGeek, our client retention went up by three months and our refunds decreased by 30%.” — Jay Feldman, visionary and Chief Marketing Officer at OtterPR

MeetGeek vs. Microsoft Teams Premium: Which One Is Better for Recording Meetings?

If you're wondering whether to upgrade to Teams Premium or try MeetGeek, here's a clear breakdown of what each option offers. While both include recording features, they’re built for different use cases. The two can co-exist perfectly together in most cases, but if you have to make a choice, this detailed look at their functionalities will help.

Teams Premium is designed for Microsoft 365 users who want native tools inside Teams. MeetGeek works across Microsoft Teams, Zoom, and Google Meet, and focuses on automated recording, transcription, and note-taking, even if you're not the host.

Here’s how they compare:

Feature MeetGeek Microsoft Teams Premium
Auto-recording ✅ Yes, across Teams, Zoom, and Google Meet ✅ Yes, for scheduled meetings only
Cross-platform support ✅ Yes ❌ No, Teams only
Recording as guest/non-host ✅ Yes (with host approval) ❌ Not supported
Transcripts + AI summaries ✅ Included on all plans ✅ Included, but limited to Teams meetings
Custom highlights & keywords ✅ Yes, based on user-defined terms ❌ Not available
Instant note sharing ✅ Email, Slack, apps ❌ Manual export only
Meeting templates + agendas ✅ Yes ✅ Limited options
Storage & access ✅ Cloud-based dashboard for all meetings ✅ Stored in OneDrive/SharePoint
Pricing Free plan + affordable paid tiers Requires Microsoft 365 + Teams Premium license
Best for Cross-platform users, note automation, external guests Teams-only users with internal IT support

Which One Should You Choose?

If you only use Microsoft Teams and already have Teams Premium, the built-in features may be enough for basic recordings and transcripts.

But if you:

  • Join meetings on multiple platforms
  • Need to record without being the host
    Want fast AI-generated notes and summaries
  • Prefer customizable insights and sharing options

…then MeetGeek gives you more flexibility without locking you into one ecosystem.

Frequently Asked Questions

Why can't I record in a Teams meeting?

You may not have permission to record. Only meeting organizers or users from the same organization can start a recording using Microsoft Teams’ built-in tool. Guests, anonymous users, or external participants usually can't record unless your IT admin has enabled special permissions from the meeting controls. You also need a supported Microsoft 365 license, and recording must be turned on by your admin.

How to record a Teams meeting when you are not the host?

If you’re not the host or don’t have permission to record, you can use a third-party tool like MeetGeek. It can automatically join the meeting, record it (with host approval), and generate transcripts and summaries. This works even if you're a guest or using a basic Teams plan.

How do I enable the recording option in Microsoft Teams?

Recording must be enabled by your Microsoft 365 admin. They can do this by going to the Teams Admin Center, opening the meeting policies, and toggling on the “Allow cloud recording” setting. If you don’t see the option to record, contact your IT department to check your permissions and policy setup.

How do I record a Teams meeting just for me?

To record a meeting privately or for personal reference, use a tool like MeetGeek. It lets you automatically record meetings you attend, even if you’re not the organizer, and gives you access to the recording and transcript in your account. Just make sure all participants are aware and give consent before recording.

Maximize Your Meeting Productivity with MeetGeek! 

Recording meetings can help professionals and teams everywhere maximize their productivity and effectiveness, all while saving hours of their time. 

MeetGeek handles the tedious tasks of recording and note-taking, giving you the freedom to actively engage in virtual conversations. If you're looking to experience the numerous benefits of having your own virtual AI meeting assistant and eliminate the reliance on traditional methods, try MeetGeek for free!

Article updated on 
August 20, 2025
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Discover how to easily record a Google Meet in our comprehensive guide. Read this article to never worry about missing important information again!

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How Sales Call Recording Can Help Your Team Close More Deals

Sales call recording is a game-changer for any sales team. Read this article to discover how it can help sales reps and managers alike refine their sales process and close more deals!

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How to Create a Killer Talk Track Your Sales Team Will Use

A good talk track is a tried and tested way to engage potential customers in conversation and boost your sales. Here’s what you need to know!

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Essential Productivity Tools for Customer Success Managers

15 best tools for calendaring, emailing, customer success activities, project management, and meetings gathered by our partner Custify

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Como Gerar uma Transcrição do Microsoft Teams como um Usuário Padrão

Desbloqueie o poder de cada palavra falada em suas reuniões com nosso guia para Transcrição do Microsoft Teams – clareza total em todas as conversas!

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How to Generate a Podcast Transcript: A Complete Guide

Discover easy steps to generate a podcast transcript with this comprehensive guide. Boost accessibility and engagement for your audience today!

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How to Generate a Microsoft Teams Transcription as a Standard User

Unlock the power of every word spoken in your meetings with our guide to Microsoft Teams Transcription – perfect clarity in every conversation!

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How to Create AI Notion Meeting Notes, Automatically

Read this article to learn how to hack notion meeting notes with minimal effort on your part — in only a few steps!

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15 Effective Leadership Goals for Team Leaders

Discover 15 effective leadership goals that can help team leaders enhance their skills and improve team performance.

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Managing Remote Teams: 25 Tips & Best Practices

If you want to succeed at managing remote teams, there are several guidelines you must follow. Read this article to find out what they are!

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How to Create the Ultimate Interview Transcript in 2025

Unlock the secrets to creating the ultimate interview transcript: expert tips on accuracy, formatting, and technology for flawless documentation.

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How to Take Interview Notes Like A Pro [+ Interview Notes Template]

Master the art of interview note-taking to enhance your skills and capture crucial details. Get the expert tips you need to boost your interview performance here!

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How to Start a Consulting Business in 10 Steps (+Tips)

If you've been thinking about how to start a consulting business for a while, you're in the right spot! Read this to learn everything you need to know & more.

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12 Proven Tactics to Increase Productivity in Sales

Want to boost your productivity in sales, increase your conversion rate and close more deals? Read this to reach peak efficiency within your sales team!

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Why You Need to Set Meeting Goals and How to Do That

The first step to a successful meeting is defining your meeting goals. Read this article to learn how high-performing teams do this!

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How to Build the Best Remote Team In 2025

Working efficiently while in a remote status is now a necessity. Let's explore some hacks that can be applied by your company today.

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How to Promote Collaboration and Innovation in Your Team?

Learn strategies to foster creativity and achieve remarkable results through the combined power of team collaboration and innovation

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How to Reduce Meetings and Not Miss Out

Meeting fatigue is real. Learn how to reduce meetings and optimize your productivity levels by reading this article!

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How to Create a Culture of Knowledge-Sharing Across Your Company

How do you create a culture of knowledge-sharing across your company? Read this article, where we share our 7 tips to help you achieve that!

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How to Get Clients For Your Business

Are you a new business owner looking to attract clients? Here are our tips to teach you how to get clients for your business!

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Where to Find Google Meet Recordings + How to Manage Them

Discover where to find your Google Meet recordings with this complete guide. Learn how to access, manage, and share your recordings easily and efficiently.

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5 Best Fireflies.AI Alternatives in 2025: Top Picks

Explore the top 5 alternatives to Fireflies.AI Notetaker in 2025, offering innovative features and tools to enhance your virtual meeting performance.

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How to Ask Someone for Their Availability for a Meeting with Examples

Effortlessly schedule meetings: How to ask for availability, with practical examples to ensure smooth and respectful coordination.

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How to Write a Follow-Up Email After a Meeting (+ Templates)

Unlock the secrets of writing follow-up emails after meetings with this professional guide. Learn key tips for impactful, effective communication.

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Redesign Your Employee Onboarding Program: Actionable Tips + Checklists

Are you a hiring manager looking to refine your employee onboarding program? Read this article, where we teach you the ins and outs of the entire process!

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Collaboration in the Workplace: Benefits and Strategies Unveiled

Let's uncover some actionable strategies to promote workplace collaboration and the numerous benefits that it brings along. 

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How to Handle Customer Discovery the Right Way

Performing customer discovery and adapting your business model based on your findings will set you apart from the rest. Read on to learn how to do that!

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The Secret to Effective Meeting Minutes

How can you ensure that your meeting minutes are good and that you’ll be able to actually use them later on? Read this article to find out!

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How to Cancel a Meeting [+ Meeting Cancellation Message Example]

Learn how to cancel meetings with our guide and message examples to ensure clear communication and maintain professionalism.

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What Is the Best AI Assistant in 2025?

Explore the top AI assistants of 2025! Find your perfect match with our comprehensive guide on the best AI technologies available.

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How to Ace The Client Onboarding Process

Discover the best strategies for client onboarding to ensure a smooth and effective experience for your business and customers.

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The 2025 Guide to Asynchronous Communication

Master asynchronous communication in 2025! Discover tools, techniques, and best practices for efficient remote collaboration and productivity.

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Reinvent Your Work: A Quick Guide to Automated Transcription

Time is the most important of currencies, so manual notes are no longer an option. Keep reading to learn how to reap the benefits of automated transcription!

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AI-Powered SaaS Support: Improving Customer Service and Efficiency

In this article, let's discover if and how AI-powered SaaS support can reinvent customer service workflow in today’s industry.

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10 Ways an AI Meeting Assistant Can Help With Your Meetings & Interviews

Without the right tools in place, meetings can be a painful process. Read this article to explore the 10 best use cases of having an AI meeting assistant!

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Free AI Email Generator for Meetings

Explore MeetGeek's free AI email generator: an easy solution for automating meeting follow-up communications.

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AI-Enabled Customer Support to Boost Service Excellence

Know how AI-powered customer support becomes more efficient in handling customer concerns and helping businesses flourish.

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10 Tools For Building A Collaborative Work Environment Remotely

Discover 10 tools that will help your company to facilitate smooth remote working environment and increase your team's productivity and collaboration.

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How to Create Flawless Action Items + Examples

Want to boost your productivity and achieve your goals with actionable steps? Master the art of writing effective action items with this guide!

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7 Top Internal Communication Tools to Boost Your Productivity

Streamline team collaboration, break down barriers, and unlock your team's full potential for success with these essential tools.

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