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The 7 Best Meeting Note-Taking Apps Of The Moment
Looking for the best meeting note-taking app for your team? We break down the features, pros, and cons of the 7 best ones right now.
✅ Free meeting recording & transcription
💬 Automated sharing of insights to other tools.
Right now, team collaboration is defined by remote work, hybrid meetings, and a constant need to improve productivity. As a result, the demand for the best AI meeting note-taking apps for teams has never been higher.
These tools automate summaries, track action items, integrate with project management platforms, and ensure that every meeting's insights are accessible and actionable. This way, everything is done without the hassle of having to pull out tools for manual note-taking, such as Apple Notes, and personally writing down what is discussed.
This comprehensive guide reviews the seven best AI-powered meeting transcription tools, focusing on their key features, strengths, weaknesses, G2 ratings, and what each app is best for.
Why AI meeting note-taking apps matter for teams
Modern teams juggle multiple meetings across time zones and platforms. Handwritten notes are error-prone and time-consuming, often leading to missed details and unclear follow-ups.
An AI note taker solves these challenges by providing real-time transcription, automated meeting summaries, and collaborative note-taking features with the help of natural language processing. The best solutions also offer secure AI note-taking tools for business, ensuring compliance with privacy standards like GDPR.
When evaluating the top-rated AI note-taker tools, we considered key points such as accuracy, ease of use, integrations, and security. We also looked at how well each app supports collaborative meeting notes software for teams, project management integration, and action item tracking.
The 7 best AI meeting note-taking apps for teams
After carefully evaluating the existing options in our search for the best AI note-taking app, here is the final list we came up with:
- MeetGeek
- Otter
- Fireflies
- ClickUp
- Krisp
- Fellow
- Tactiq
1. MeetGeek – best for automated summaries and action items
MeetGeek is an intelligent meeting assistant that automatically joins your video calls to record, transcribe, and analyze conversations. The platform focuses on transforming raw meeting notes into structured, actionable insights without requiring manual intervention from participants.
Apart from its AI-generated notes and summaries for online meetings, MeetGeek also offers a mobile app that makes transcription possible in-person as well. It allows you to record audio in over 30 languages and convert speech to text, so you can get anything from sales insights to lecture notes automatically.
Key features:
- AI-generated meeting summaries
- High level of customization for summaries
- Dictionary
- Meeting KPIs
- Automatic action item extraction
- 8.000+ integrations
- Chrome extension that integrates with meeting platforms like WebEx or Discord
- Searchable archives for past meetings
- Mobile app
- GDPR-compliant security
Pros:
- Delivers highly accurate, concise summaries
- Complex integrations with major video conferencing platforms
- User-friendly dashboard and search
- Action items and highlights are automatically extracted, reducing manual work
- Works with all major meeting platforms like Microsoft Teams, Google Meet, and Zoom
- Offers a great free version
Cons:
- Lack of real-time transcription
- Some advanced features require a premium plan
G2 rating:
4.6/5 stars
Best for:
Teams seeking automated, actionable meeting insights with minimal manual effort. MeetGeek stands out as an automated meeting summary app that streamlines follow-ups and accountability, making it ideal for fast-paced organizations.
“MeetGeek saves a lot of time by automatically recording, transcribing, and structuring meetings. It’s very convenient to quickly find the needed moments using keywords and share snippets with colleagues. Integration with other tools is seamless, and the interface is intuitive even for new users.” — Lidia, Senior Talent Acquisition Manager
2. Otter – best for real-time collaboration
Otter is a popular AI transcription service that specializes in live meeting transcription and collaborative note-taking. The platform’s collaboration features allow multiple team members to view, edit, and annotate transcripts in real-time, making it a favorite among distributed teams who want to remain on the same page. Users can also use the Otter AI chat to talk directly with Otter.
Key features:
- Live transcription with speaker identification
- Collaborative note editing in real time
- Cloud sync across devices
- Mobile and web apps for on-the-go access from all your devices
Pros:
- Excellent real-time transcription accuracy
- Enables multiple team members to share notes and edit them simultaneously
- Affordable pricing tiers and a good free plan
- Strong mobile support for remote teams
Cons:
- Occasional transcription errors with strong accents
- Limited export formats compared to some competitors
G2 rating:
4.3/5 stars
Best for:
Teams needing collaborative, real-time note-taking across devices. Otter AI is a leader among collaborative meeting notes software for teams, especially those working remotely or in hybrid environments.
3. Fireflies – best for integration with workflows
Fireflies is an AI assistant designed to integrate seamlessly with existing business workflows. The platform automatically captures, transcribes, and analyzes voice conversations, then connects this data to CRM systems, project management tools, and other business applications.
Key features:
- AI-powered search and transcription
- Deep integrations with CRM (Salesforce), Slack, Zapier, and project management tools
- Voice commands and analytics dashboard
- Automated follow-ups and reminders
Pros:
- Seamless integration with sales and project management workflows
- Searchable transcripts and meeting analytics
- Automated action item tracking
Cons:
- Can be resource-intensive on some systems
- Advanced features are gated behind higher-tier plans
G2 rating:
4.8/5 stars
Best for:
Sales and project teams who integrate meeting notes into broader workflows. Fireflies is a top choice for those seeking AI meeting assistants with CRM integration and automated meeting summary apps.
4. ClickUp – best for project management integration
ClickUp is an all-in-one productivity platform that includes an AI note generator as part of its comprehensive project management suite. The tool allows teams to create meeting notes that are directly linked to tasks, projects, and team goals within a unified workspace.
Key features:
- Meeting notes directly linked to tasks and projects
- AI-generated summaries and customizable templates
- Reminders and collaboration tools
- All-in-one workspace for notes, tasks, and documents
Pros:
- Great task and project management integration
- Highly customizable note templates
- Centralized workspace reduces app switching
Cons:
- Steeper learning curve for new users
- Some AI features are only available in premium plans
G2 rating:
4.7/5 stars
Best for:
Teams that want meeting notes directly tied to project management. ClickUp is the best note-taking app with project management integration, ideal for teams that want to turn meeting insights into actionable tasks.
5. Krisp – best for noise cancellation and transcription
Krisp is primarily known for its AI-powered noise cancellation technology, but it also offers meeting transcription capabilities. The platform focuses on improving audio quality during calls while providing accurate transcription services for clearer meeting records.
Key features:
- AI-powered noise cancellation for clear audio
- Real-time meeting transcription
- Highlights and cross-platform support
Pros:
- Superior audio quality, even in noisy environments
- Accurate transcription for clear meeting records
- Simple, intuitive interface
Cons:
- Limited advanced note-taking features
- Best suited for users who prioritize audio quality over deep collaboration
G2 rating:
4.7/5 stars
Best for:
Professionals prioritizing clear audio and basic transcription. Krisp is a standout among real-time transcription apps for remote teams, especially those dealing with challenging audio environments.
6. Fellow – best for meeting agendas and team collaboration
Fellow is a meeting management platform that emphasizes structured meeting preparation and collaborative note-taking. The tool focuses on creating organized meeting workflows with shared agendas, collaborative notes, and systematic follow-up processes.
Key features:
- Shared agendas and collaborative notes
- Action item tracking and feedback tools
- Integrations with calendars for tracking upcoming meetings and productivity apps
Pros:
- Structured meeting workflows with agenda templates
- Encourages team participation and accountability
- Feedback loops for continuous improvement
Cons:
- Less focus on AI transcription; more manual input required to create notes
- Not ideal for teams seeking fully automated note-taking
G2 rating:
4.7/5 stars
Best for:
Teams focused on structured meetings and collaborative planning. Fellow excels as a meeting notes app with action item tracking and is perfect for organizations that value preparation and follow-through.
7. Tactiq – best for Google Workspace users
Tactiq is a Chrome extension most known for its Google Meet integration. It’s specifically designed for Google Workspace users who need quick and easy meeting transcription. The tool provides real-time transcription directly within Google Meet, Zoom, and MS Teams and integrates seamlessly with Google Workspace applications.
Key features:
- Real-time transcription from three meeting tools
- Highlights and keyword search
- Export to Google Docs for easy sharing
Pros:
- Simple setup and seamless integration with Google Workspace
- Free to use
- Quick export and sharing options
Cons:
- Limited to Google users as it’s exclusively a Chrome extension
- Fewer advanced features compared to broader solutions
G2 rating:
4.5/5 stars
Best for:
Google Workspace users needing quick, integrated meeting notes. Tactiq is a top choice for teams already invested in Google's ecosystem who need efficient note-taking and ease of use as core features.
How to choose the right AI meeting note-taking app for your team
Selecting the best AI meeting note-taking app depends on your team's unique needs:
- For automated summaries and action items: MeetGeek is unmatched in delivering concise, actionable insights with minimal manual effort.
- For real-time collaboration: Otter and Fellow offer strong collaborative editing and agenda management.
- For workflow and CRM integration: Fireflies and ClickUp stand out with deep integrations and project management features.
- For audio quality: Krisp is ideal for teams needing clear audio and basic transcription.
- For Google Workspace users: Tactiq is the best free AI note taker for those who need a Google Workspace integration.
Security and privacy are also important. Look for secure AI note-taking solutions for business that comply with industry standards. Most of these apps offer free trials or demo versions, so teams can test features before committing.
The future of AI-powered meeting transcription tools
AI meeting assistants continue to change and evolve, with new features like generative AI summaries, multilingual support, and advanced analytics on the horizon. As remote and hybrid work continue to shape business operations, the best note-taking apps will further integrate with project management, CRM, and collaboration platforms, making them indispensable for modern teams.
MeetGeek, for example, continues to innovate with automated meeting summary apps and action item tracking, helping teams stay organized and productive. If you're looking to improve the productivity of your meetings and ensure nothing falls through the cracks, consider starting a free trial with MeetGeek.
Frequently Asked Questions
What is the best app to record meeting notes?
The best app depends on what you're looking for, but MeetGeek is a top choice if you want to automatically record, transcribe, and summarize all your meetings as well as extract key insights. It turns conversations into actionable insights, helps you create to-do lists, and integrates with other apps like Google Calendar, Zoom, and Slack.
If you're looking for AI-powered alternatives, Fellow and Otter.ai are also popular, but some may come with limited features unless you upgrade to a premium plan.
Can ChatGPT take notes during a meeting?
ChatGPT can assist with summarizing meeting transcripts or notes after the meeting, but it can't join live calls. To get real-time note-taking and meeting recaps, you'll need dedicated AI tools like MeetGeek that automatically capture the meeting title, participants, action items, and key decisions as the meeting happens. You can then send those notes to ChatGPT for further processing if needed.
What are the best apps for linking meeting notes?
If you want to link notes between external or internal meetings and topics, apps like Notion, Evernote, and ClickUp work well. MeetGeek also allows you to connect recurring meetings, track follow-ups, and link related action items so you never lose context and always have up-to-date information.
Do meeting note apps help create to-do lists?
Yes, most top meeting apps let you create to-do lists from your meeting summaries and key insights. MeetGeek stands out by automatically turning discussion points into tasks, which you can export to your project management tools. Notion AI and Fireflies also offer similar features, though with limited functionality on free plans.
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Looking for the best meeting note-taking app for your team? We break down the features, pros, and cons of the 7 best ones right now.
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