By clicking “Accept All Cookies”, you agree to the storing of cookies on your device to enhance site navigation, analyze site usage, and assist in our marketing efforts. View our Privacy Policy for more information.
MeetGeekBlogHow to Record a Teams Meeting
Back to Blog

How to Record a Teams Meeting


Discover our easy-to-follow steps for recording a Teams Meeting. Effortlessly save discussions, presentations, and collaborative sessions to never miss out on important details again!

Anastasia Muha
August 10, 2023
5 min read
Table of content
Boost Your Meeting Productivity!
Record, transcribe and get AI summaries of your online meetings.
people on the call discussing feature requestSign Up for Free
Share the knowledge with your circle

Image Source: on Freepik

In this article, we will show you how to record a Teams meeting like a pro. Whether you are a student who wants to capture important lectures or a professional who wants to revisit important discussions with your team or your clients, we have got you covered.

Keep reading as we unravel the secrets behind recording Microsoft Teams meetings!

Can You Record a Teams Meeting?

You can record Teams meetings, and there are two ways to do it: manually, via Microsoft Team's built-in recorder, and automatically, with the assistance of a third-party meeting assistant like MeetGeek.

Who Can Record Teams Meetings?

Before starting to record a Microsoft Teams meeting using the built-in recorder, there are a few criteria you should meet:

  • Having the right license – Office 365 Enterprise E1, E3, E5, F3, A1, A3, A5, Business Essentials, M365 Business, or Business Premium 
  • Having recording enabled by your organization’s IT administrator. 

The ability to record is restricted to the meeting organizer or individuals from the same organization. 

If you're a guest in the meeting, work for a different organization, or an anonymous participant, skip to the second part of this article to learn how you can overcome Microsoft's limitations.

Can You Record a Teams Meeting Without Permission?

We’re glad you asked, and the answer to this question is simple: you shouldn’t. Whether you're choosing to manually or automatically record meetings, to avoid severe legal repercussions, all participants should know that they're being recorded.  

The best approach is to inform everyone beforehand about your intention to capture the meeting and explain how the recording will be used. At the start of the Microsoft Teams meeting, remind participants about the benefits of recording the discussion and how it can be advantageous to have an automatic transcription available for the whole team. 

If you need further guidance on this matter, here are 15 disclaimers that you can draw inspiration from!

NOTE: To avoid any legal issues, always ensure you have proper consent from all attendees. Different countries have different laws and regulations concerning privacy, and recording a Teams meeting secretly can lead to civil liabilities or even criminal penalties. 

How to Record Microsoft Teams Meetings

Before you record Microsoft Teams meetings, here’s a quick checklist to go through:

  • Make sure you have the latest version of the Microsoft Teams app installed on your device. You can easily download it from the Microsoft Teams website or your mobile device's app store.

  • Your device should be equipped with a functional microphone and camera to actively participate in the meeting and make effective recordings. Most laptops and smartphones already have these built-in, but if your audio or video quality isn't up to par, consider using an external microphone or camera.

  • A good Internet connection is crucial for successful recording. Double-check that you have a stable Internet connection with sufficient bandwidth. Without it, you may experience lower quality or encounter difficulties.

A. How to Manually Record a Teams Meeting

Step 1: Open Microsoft Teams to start or join a Teams Meeting

Step 2: Find the meeting controls bar at the top of your screen and click on the More Actions button (three horizontal dots on the right side of your screen).

Step 3: Choose the Start recording option. 

Image Source

As soon as you do that, a notification will promptly appear for all the other participants in the meeting, kindly informing them that the session is being recorded.

Image Source

NOTE: You won't be able to make more than one screen recording of the same meeting simultaneously. Once someone starts recording a meeting, that recording will be saved in the cloud and accessible to all participants.

Step 4: To end the recording, simply follow step 2 again and choose the option to Stop recording

NOTE: The recording feature remains active even if the person who started it leaves the meeting. Additionally, the recording will automatically stop as soon as everybody has left the Teams meeting. In case someone forgets to exit the meeting, the recording will stop automatically after four hours.

Where Do Teams Recordings Go?

Where your recorded meetings are stored depends on the type of meeting you had. Let's break it down:

  • If you had a channel meeting, the recording will be stored on SharePoint.
  • For all other meeting types except channel meetings, the recording will be stored on OneDrive.
  • If the meeting takes place on a channel, you will find the recordings in the meeting chat or channel conversation.

How to Manage the Expiration of a Teams Meeting Recording?

Microsoft Teams meetings have an expiration date, and for a good reason: to protect your sensitive information.  Before a meeting recording gets deleted, both you and team members will receive a heads-up. 

However, there is a way around this, since you can adjust the expiration date. Simply navigate to the Details page by either clicking on the recording itself or selecting the Helpful Info icon. Alternatively, you can also find the recording on SharePoint or OneDrive, and from there, click on Details.

On the Details page, you'll come across a drop-down menu that provides an option to modify the expiration date on your video. In case you want to keep your recordings forever, you have the option to completely eliminate the expiration date.

Understand the Limitations of Microsoft Teams Recording

There are a few more things you should be aware of before using the built-in recorder, namely:

  • Before recording the meeting, participants must obtain consent from the organizer
  • Whiteboards and shared notes will not be included in the recording
  • The duration of a single recording is limited to four hours
  • You can’t record more than four participants’ video streams at once 
  • Occasionally, you may experience difficulties with the audio recording
  • If any of the attendees have a policy regarding compliance recording, the meeting will be recorded based on that policy, regardless if that attendee is from a different organization.

B. How to Automatically Record a Teams Meeting

Did you know that the average employee attends an average of 62 meetings per month? If you rely on meetings to get work done, you'll probably need a lot more than Microsoft Teams' built-in recording feature. 

Here's where MeetGeek comes in, the AI virtual meeting assistant that does it all: joining, recording, transcribing, summarizing, and storing your meeting information.  

No matter your Microsoft Teams subscription plan, or your role in the meeting, MeetGeek seamlessly integrates into your tool stack and makes the process of recording your meetings a breeze. Let's walk you through the process.

Step 1: Register for a MeetGeek Account

To get started with MeetGeek, you'll need to create an account. It's a quick and simple process that only takes seconds. Just sign in for free using your Microsoft or Google account, and you're ready to roll. 

Joining MeetGeek directly with your Microsoft account

Step 2: Connect Your Calendar

Syncing your calendar with MeetGeek makes it easy to view all your meetings within the app, whether they’re scheduled in Microsoft Teams, Zoom, or Google Meet. You have the option to record all your meetings or select specific ones. This way, MeetGeek can only record the meetings you deem as relevant.

To join impromptu Teams meetings through a conference link, paste the link into the 'Add to live ad-hoc meeting' bar in the Upcoming Meetings menu.

Step 3: Join Your Meeting

Once your meeting begins, our MeetGeek Assistant will join in automatically and start recording. This happens after the meeting host receives a notification and gives their approval.

Teams Meeting Recording is easier than ever with MeetGeek

Afterward, you can carry on with your meeting normally, while your MeetGeek assistant diligently takes notes and records your conversation in the background.

Step 4: Sit Back and Let the Magic Happen 

Once your meeting concludes, within 5–7 minutes, all participants will receive an email with a summary of the meeting, carefully crafted by MeetGeek's AI algorithms. Additionally, the Teams meeting recordings will be available in your MeetGeek account, allowing you to revisit it as necessary.

From there, you can share the recording with anyone you choose, be they from your organization or not.

During the meeting, you can focus on the conversation while MeetGeek takes notes and quietly records in the background

Do More with the MeetGeek Virtual Assistant

MeetGeek is the ultimate meeting recorder that goes far beyond the ordinary. Packed with a wide range of powerful features, it's the go-to choice for countless individuals and businesses striving to become the best at what they do. 

Have a sneak peek at these amazing features to see how an AI virtual meeting assistant can take your work to the next level!

Meeting Insights

Our meeting insights deliver valuable information by supporting informed decision-making for professionals in a range of job roles. 

MeetGeek’ s meeting insights feature

By automating the analysis of large data sets, professionals can focus on more meaningful tasks that require human expertise, ultimately driving productivity and success across different areas of business:

  • Sales teams can use meeting insights to identify top performers and assist struggling members in improving their sales calls, as well as to gain a better understanding of customer needs.
  • Marketing teams can organize campaigns and allocate resources more efficiently. By adjusting messaging based on insights, marketers can optimize their strategies.
  • Customer service teams also benefit from insights into customer complaints and requests as a way to increase customer retention. 
  • Meeting insights bridge the gap between departments from the same company, facilitating shared feedback and a unified understanding of team pain points and goals.
  • Recruiting teams can enhance their processes with insights, as they make filtering through candidates and interviews easier, helping you to identify potential red flags, and ultimately making better hiring decisions.

Meeting Agenda

Juggling between your notepad, the meeting agenda, and the Microsoft Teams recording just to have a clear image of your meeting is not how you're supposed to do it. 

That's where MeetGeek's Meeting Agenda feature can help. It simplifies the process by helping you create a clear and organized structure for various types of meetings. You can choose from a range of agenda templates, both generic and pre-set, and customize them to perfectly fit your specific meeting needs.

MeetGeek’s Meeting Agenda

Meeting Templates

MeetGeek is a great solution that not only boosts your performance but also offers a personalized experience through Meeting Templates

This feature allows you and your team to easily structure and customize your discussions. Once you provide MeetGeek with the keywords of your choice, our virtual meeting assistant creates a meeting transcript that perfectly fits your needs.

Check out MeetGeek’s library of meeting templates! 

But that's not all. MeetGeek also has a Highlights feature. By using the keywords you provide in the Meeting Templates, MeetGeek intelligently identifies and extracts the most important parts of your Teams meetings. This means you can save time and quickly skip to the parts that matter the most, avoiding meeting clutter.

Automated Meeting Minutes

Meeting notes serve several important purposes in a professional setting. They are a reference point for participants, providing them with clear to-do lists and important updates on key decisions made during the meeting. Moreover, they act as a means of tracking progress, holding team members accountable for their assigned tasks, and instilling a sense of urgency. 

However, if you've ever been the designated note-taker, you know how ineffective, time-consuming, and inaccurate they can be. This is where MeetGeek comes in, offering a streamlined solution that saves several hours of valuable time.

With MeetGeek, you can conveniently share AI-generated meeting notes and summaries with your team members. The platform greatly simplifies the sharing process, allowing you to share notes with selected individuals through various messaging platforms, mailing lists, and push notification systems.

Generating and sharing meeting notes, made easy with MeetGeek

Maximize Your Meeting Productivity with MeetGeek! 

Recording meetings can help professionals and teams everywhere maximize their productivity and effectiveness, all while saving hours of their time. 

MeetGeek handles the tedious tasks of recording and note-taking, giving you the freedom to actively engage in virtual conversations. If you're looking to experience the numerous benefits of having your own virtual AI meeting assistant and eliminate the reliance on traditional methods, try MeetGeek for free!

Article updated on 
April 22, 2024
Share the knowledge with your circle
Related posts

How to Generate a Podcast Transcript: A Complete Guide

Discover easy steps to generate a podcast transcript with this comprehensive guide. Boost accessibility and engagement for your audience today!

This is some text inside of a div block.

The Ultimate Guide to Microsoft Teams Transcription

Unlock the power of every word spoken in your meetings with our guide to Microsoft Teams Transcription – perfect clarity in every conversation!

This is some text inside of a div block.

Collaboration in the Workplace: Benefits and Strategies Unveiled

Let's uncover some actionable strategies to promote workplace collaboration and the numerous benefits that it brings along. 

This is some text inside of a div block.

How to Send a Teams Meeting Invite from Any Device

Discover how to invite people to your Teams meetings in only a few steps with this guide!

This is some text inside of a div block.

How to Switch to and from DST Using a Time Zone Meeting Planner

Unlock seamless time transitions with a time zone meeting planner! Effortlessly switch between DST and standard time. Plan better, stress less!

This is some text inside of a div block.

Every Way You Can Transcribe Audio to Text: A Comparative Guide

Explore the best ways to transcribe audio to text, covering options to suit every need and budget. Simplify your approach to productivity today!

This is some text inside of a div block.

How to Ace Remote Closing in 2024: Top Tips & Strategies

Discover how to stand out in the remote closing industry with these expert-approved tips and strategies!

This is some text inside of a div block.

5 Best Fireflies.AI Alternatives in 2024: Top Picks

Explore the top 5 alternatives to Fireflies.AI Notetaker in 2024, offering innovative features and tools to enhance your virtual meeting performance.

This is some text inside of a div block.

How to Write a “Thank You” Email After a Sales Meeting with Examples

Learn to craft compelling thank you emails after sales meetings with examples, to accelerate deals and foster strong client relationships.

This is some text inside of a div block.

AI-Enabled Customer Support to Boost Service Excellence

Know how AI-powered customer support becomes more efficient in handling customer concerns and helping businesses flourish.

This is some text inside of a div block.

How to Ask Someone for Their Availability for a Meeting with Examples

Effortlessly schedule meetings: How to ask for availability, with practical examples to ensure smooth and respectful coordination.

This is some text inside of a div block.

How to Create the Ultimate Interview Transcript in 2024

Unlock the secrets to creating the ultimate interview transcript: expert tips on accuracy, formatting, and technology for flawless documentation.

This is some text inside of a div block.

The 2024 Guide to Asynchronous Communication

Master asynchronous communication in 2024! Discover tools, techniques, and best practices for efficient remote collaboration and productivity.

This is some text inside of a div block.

6 Best Otter.AI Alternatives in 2024: Top Picks

Explore the top 6 alternatives to Otter.AI in 2024 to find an all-in-one solution for all your online meetings.

This is some text inside of a div block.

How to Write a Follow-Up Email After a Meeting: The Professional’s Guide

Unlock the secrets of writing follow-up emails after meetings with this professional guide. Learn key tips for impactful, effective communication.

This is some text inside of a div block.

The 10 Most Effective Types of Note-Taking

Unveiling the top 10 note-taking methods to skyrocket your productivity. Don't miss out on these game-changing strategies!

This is some text inside of a div block.

AI-Powered SaaS Support: Improving Customer Service and Efficiency

In this article, let's discover if and how AI-powered SaaS support can reinvent customer service workflow in today’s industry.

This is some text inside of a div block.

9 Tools For Building A Collaborative Work Environment Remotely

Discover 9 tools that will help your company to facilitate smooth remote working environment and increase your team's productivity and collaboration.

This is some text inside of a div block.

How to Ace The Client Onboarding Process

Discover the best strategies for client onboarding to ensure a smooth and effective experience for your business and customers.

This is some text inside of a div block.

How to Build the Best Remote Team In 2024

Working efficiently while in a remote status is now a necessity. Let's explore some hacks that can be applied by your company today.

This is some text inside of a div block.

How to Take Interview Notes Like A Pro

Master the art of interview note-taking to enhance your skills and capture crucial details. Get the expert tips you need to boost your interview performance here!

This is some text inside of a div block.

How Do I Share My Google Calendar for Better Collaboration?

Are you getting the most out of your Google Calendar app? Learn how to share your Google Calendar with others to boost your productivity here!

This is some text inside of a div block.

Managing Remote Teams: 25 Tips & Best Practices

If you want to succeed at managing remote teams, there are several guidelines you must follow. Read this article to find out what they are!

This is some text inside of a div block.

Redesign Your Employee Onboarding Program: Actionable Tips + Checklists

Are you a hiring manager looking to refine your employee onboarding program? Read this article, where we teach you the ins and outs of the entire process!

This is some text inside of a div block.

How to Create Flawless Action Items + Examples

Want to boost your productivity and achieve your goals with actionable steps? Master the art of writing effective action items with this guide!

This is some text inside of a div block.

How to Record a Teams Meeting

Discover our easy-to-follow steps for recording a Teams Meeting. Effortlessly save discussions, presentations, and collaborative sessions to never miss out on important details again!

This is some text inside of a div block.

15 Tips to Run Effective Team Meetings

Team meetings are an important tool for motivating your team and driving success. Learn how to plan and execute effective meetings that inspire and engage your team!

This is some text inside of a div block.

How to Record Google Meet Sessions on Any Device in 2024

Discover how to easily record a Google Meet in our comprehensive guide. Read this article to never worry about missing important information again!

This is some text inside of a div block.

How Sales Call Recording Can Help Your Team Close More Deals

Sales call recording is a game-changer for any sales team. Read this article to discover how it can help sales reps and managers alike refine their sales process and close more deals!

This is some text inside of a div block.

How to Promote Collaboration and Innovation in Your Team?

Learn strategies to foster creativity and achieve remarkable results through the combined power of team collaboration and innovation

This is some text inside of a div block.

How to Create a Killer Talk Track Your Sales Team Will Use

A good talk track is a tried and tested way to engage potential customers in conversation and boost your sales. Here’s what you need to know!

This is some text inside of a div block.

How to Create Notion Meeting Notes, Automatically

Read this article to learn how to hack notion meeting notes with minimal effort on your part — in only a few steps!

This is some text inside of a div block.

10 Ways an AI Meeting Assistant Can Help With Your Meetings & Interviews

Without the right tools in place, meetings can be a painful process. Read this article to explore the 10 best use cases of having an AI meeting assistant!

This is some text inside of a div block.

7 Top Internal Communication Tools to Boost Your Productivity

Streamline team collaboration, break down barriers, and unlock your team's full potential for success with these essential tools.

This is some text inside of a div block.

8 Best Sales Productivity Tools to Improve Your Workflow

Let's discover the tools that can boost your effectiveness and propel your sales success to new heights!

This is some text inside of a div block.

Reinvent Your Work: A Quick Guide to Automated Transcription

Time is the most important of currencies, so manual notes are no longer an option. Keep reading to learn how to reap the benefits of automated transcription!

This is some text inside of a div block.

How to Handle Customer Discovery the Right Way

Performing customer discovery and adapting your business model based on your findings will set you apart from the rest. Read on to learn how to do that!

This is some text inside of a div block.

The Secret to Effective Meeting Minutes

How can you ensure that your meeting minutes are good and that you’ll be able to actually use them later on? Read this article to find out!

This is some text inside of a div block.

What Is Conversation Intelligence & Why You Need It

Learn how conversation intelligence can change how you do business and what tools to look for by reading this article!

This is some text inside of a div block.

How to Reduce Meetings and Not Miss Out

Meeting fatigue is real. Learn how to reduce meetings and optimize your productivity levels by reading this article!

This is some text inside of a div block.

How to Start a Consulting Business in 10 Steps (+Tips)

If you've been thinking about how to start a consulting business for a while, you're in the right spot! Read this to learn everything you need to know & more.

This is some text inside of a div block.

How to Create a Culture of Knowledge-Sharing Across Your Company

How do you create a culture of knowledge-sharing across your company? Read this article, where we share our 7 tips to help you achieve that!

This is some text inside of a div block.

12 Proven Tactics to Increase Productivity in Sales

Want to boost your productivity in sales, increase your conversion rate and close more deals? Read this to reach peak efficiency within your sales team!

This is some text inside of a div block.

9 Tips to Achieve Ultimate Meeting Productivity

Are you tired of being stuck in an endless cycle of unproductive meetings? Follow our 9 tips to help you achieve maximum meeting productivity!

This is some text inside of a div block.

Why You Need to Set Meeting Goals and How to Do That

The first step to a successful meeting is defining your meeting goals. Read this article to learn how high-performing teams do this!

This is some text inside of a div block.

5 Tips to Take Great Meeting Notes & Why Use A Virtual Meeting Assistant (+Free Templates)

Are you struggling to take meeting notes during your team meetings? Follow these 5 tips to get it down to a science and ace your next meeting!

This is some text inside of a div block.

How to Get Clients For Your Business

Are you a new business owner looking to attract clients? Here are our tips to teach you how to get clients for your business!

This is some text inside of a div block.

Essential Productivity Tools for Customer Success Managers

15 best tools for calendaring, emailing, customer success activities, project management, and meetings gathered by our partner Custify

This is some text inside of a div block.

15 Sales Coaching Tips That Actually Work

Find out what the most effective sales coaches have in common and help your team succeed with these 15 sales coaching tips!

This is some text inside of a div block.

5 Types of Customer Service Interview Questions You Need to Ask

Are you struggling to get your customer service interview questions right? Here’s how to find the best reps for your agency!

This is some text inside of a div block.

10 Sales Tools to Boost Your Productivity

What does it take to improve the productivity of your sales team? While training and gamification can be helpful, it’s the sales productivity tools that can make all the difference.

This is some text inside of a div block.

Get Started with Meetgeek

Turn meetings from a necessary evil into a positive and rewarding experience