How to Record a Teams Meeting with any Microsoft 365 Subscription

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In this article, we will show you how to record a Teams meeting like a pro. Whether you are a student who wants to capture important lectures or a professional who wants to revisit important discussions with your team or your clients, we have got you covered.

Keep reading as we unravel the secrets behind recording Microsoft Teams meetings!

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Can You Record a Teams Meeting?

You can record Teams meetings, and there are two ways to do it: manually, via Microsoft Team's built-in recorder, and automatically, with the assistance of a third-party meeting assistant like MeetGeek.

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Who Can Record Teams Meetings?

Before starting to record a Microsoft Teams meeting using the built-in recorder, there are a few criteria you should meet:

• Having the right license – Office 365 Enterprise E1, E3, E5, F3, A1, A3, A5, Business Essentials, M365 Business, or Business Premium 
• Having recording enabled by your organization’s IT administrator. 

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The ability to record is restricted to the meeting organizer or individuals from the same organization. 

If you're a guest in the meeting, work for a different organization, or an anonymous participant, skip to the second part of this article to learn how you can overcome Microsoft's limitations.

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Can You Record a Teams Meeting Without Permission?

We’re glad you asked, and the answer to this question is simple: you shouldn’t. Whether you're choosing to manually or automatically record meetings, to avoid severe legal repercussions, all participants should know that they're being recorded.  

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The best approach is to inform everyone beforehand about your intention to capture the meeting and explain how the recording will be used. At the start of the Microsoft Teams meeting, remind participants about the benefits of recording the discussion and how it can be advantageous to have an automatic transcription available for the whole team. 

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If you need further guidance on this matter, here are 15 disclaimers that you can draw inspiration from!

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NOTE: To avoid any legal issues, always ensure you have proper consent from all attendees. Different countries have different laws and regulations concerning privacy, and recording a Teams meeting secretly can lead to civil liabilities or even criminal penalties. 

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How to Record Microsoft Teams Meetings

Before you record Microsoft Teams meetings, here’s a quick checklist to go through:

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• Make sure you have the latest version of the Microsoft Teams app installed on your device. You can easily download it from the Microsoft Teams website or your mobile device's app store.

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• Your device should be equipped with a functional microphone and camera to actively participate in the meeting and make effective recordings. Most laptops and smartphones already have these built-in, but if your audio or video quality isn't up to par, consider using an external microphone or camera.

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• A good Internet connection is crucial for successful recording. Double-check that you have a stable Internet connection with sufficient bandwidth. Without it, you may experience lower quality or encounter difficulties.

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A. How to Manually Record a Teams Meeting

Step 1: Open Microsoft Teams to start or join a Teams Meeting

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Step 2: Find the meeting controls bar at the top of your screen and click on the More Actions button (three horizontal dots on the right side of your screen).

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Step 3: Choose the Start recording option. 

As soon as you do that, a notification will promptly appear for all the other participants in the meeting, kindly informing them that the session is being recorded.

NOTE: You won't be able to make more than one screen recording of the same meeting simultaneously. Once someone starts recording a meeting, that recording will be saved in the cloud and accessible to all participants.

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Step 4: To end the recording, simply follow step 2 again and choose the option to Stop recording. 

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NOTE: The recording feature remains active even if the person who started it leaves the meeting. Additionally, the recording will automatically stop as soon as everybody has left the Teams meeting. In case someone forgets to exit the meeting, the recording will stop automatically after four hours.

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Where Do Teams Recordings Go?

Where your recorded meetings are stored depends on the type of meeting you had. Let's break it down:

• If you had a channel meeting, the recording will be stored on SharePoint.
• For all other meeting types except channel meetings, the recording will be stored on OneDrive.
• If the meeting takes place on a channel, you will find the recordings in the meeting chat or channel conversation.

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How to Manage the Expiration of a Teams Meeting Recording?

Microsoft Teams meetings have an expiration date, and for a good reason: to protect your sensitive information.  Before a meeting recording gets deleted, both you and team members will receive a heads-up. 

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However, there is a way around this, since you can adjust the expiration date. Simply navigate to the Details page by either clicking on the recording itself or selecting the Helpful Info icon. Alternatively, you can also find the recording on SharePoint or OneDrive, and from there, click on Details.

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On the Details page, you'll come across a drop-down menu that provides an option to modify the expiration date on your video. In case you want to keep your recordings forever, you have the option to completely eliminate the expiration date.

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Understand the Limitations of Microsoft Teams Recording

There are a few more things you should be aware of before using the built-in recorder, namely:

• Before recording the meeting, participants must obtain consent from the organizer
• Whiteboards and shared notes will not be included in the recording
• The duration of a single recording is limited to four hours
• You can’t record more than four participants’ video streams at once 
• Occasionally, you may experience difficulties with the audio recording
• If any of the attendees have a policy regarding compliance recording, the meeting will be recorded based on that policy, regardless if that attendee is from a different organization.

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B. How to Automatically Record a Teams Meeting

Did you know that the average employee attends an average of 62 meetings per month? If you rely on meetings to get work done, you'll probably need a lot more than Microsoft Teams' built-in recording feature. 

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Here's where MeetGeek comes in, the AI virtual meeting assistant that does it all: joining, recording, transcribing, summarizing, and storing your meeting information.  

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No matter your Microsoft Teams subscription plan, or your role in the meeting, MeetGeek seamlessly integrates into your tool stack and makes the process of recording your meetings a breeze. Let's walk you through the process.

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Step 1: Register for a MeetGeek Account

To get started with MeetGeek, you'll need to create an account. It's a quick and simple process that only takes seconds. Just sign in for free using your Microsoft or Google account, and you're ready to roll. 

Step 2: Connect Your Calendar

Syncing your calendar with MeetGeek makes it easy to view all your meetings within the app, whether they’re scheduled in Microsoft Teams, Zoom, or Google Meet. You have the option to record all your meetings or select specific ones. This way, MeetGeek can only record the meetings you deem as relevant.

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To join impromptu Teams meetings through a conference link, paste the link into the 'Add to live ad-hoc meeting' bar in the Upcoming Meetings menu.

Step 3: Join Your Meeting

Once your meeting begins, our MeetGeek Assistant will join in automatically and start recording. This happens after the meeting host receives a notification and gives their approval.

Afterward, you can carry on with your meeting normally, while your MeetGeek assistant diligently takes notes and records your conversation in the background.

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Step 4: Sit Back and Let the Magic Happen 

Once your meeting concludes, within 5–7 minutes, all participants will receive an email with a summary of the meeting, carefully crafted by MeetGeek's AI algorithms. Additionally, the Teams meeting recordings will be available in your MeetGeek account, allowing you to revisit it as necessary.

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From there, you can share the recording with anyone you choose, be they from your organization or not.

Do More with the MeetGeek Virtual Assistant

MeetGeek is the ultimate meeting recorder that goes far beyond the ordinary. Packed with a wide range of powerful features, it's the go-to choice for countless individuals and businesses striving to become the best at what they do. 

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Have a sneak peek at these amazing features to see how an AI virtual meeting assistant can take your work to the next level!

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Meeting Insights

Our meeting insights deliver valuable information by supporting informed decision-making for professionals in a range of job roles. 

By automating the analysis of large data sets, professionals can focus on more meaningful tasks that require human expertise, ultimately driving productivity and success across different areas of business:

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• Sales teams can use meeting insights to identify top performers and assist struggling members in improving their sales calls, as well as to gain a better understanding of customer needs.
• Marketing teams can organize campaigns and allocate resources more efficiently. By adjusting messaging based on insights, marketers can optimize their strategies.
• Customer service teams also benefit from insights into customer complaints and requests as a way to increase customer retention. 
• Meeting insights bridge the gap between departments from the same company, facilitating shared feedback and a unified understanding of team pain points and goals.
• Recruiting teams can enhance their processes with insights, as they make filtering through candidates and interviews easier, helping you to identify potential red flags, and ultimately making better hiring decisions.

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Meeting Agenda

Juggling between your notepad, the meeting agenda, and the Microsoft Teams recording just to have a clear image of your meeting is not how you're supposed to do it. 

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That's where MeetGeek's Meeting Agenda feature can help. It simplifies the process by helping you create a clear and organized structure for various types of meetings. You can choose from a range of agenda templates, both generic and pre-set, and customize them to perfectly fit your specific meeting needs.

Meeting Templates

MeetGeek is a great solution that not only boosts your performance but also offers a personalized experience through Meeting Templates. 

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This feature allows you and your team to easily structure and customize your discussions. Once you provide MeetGeek with the keywords of your choice, our virtual meeting assistant creates a meeting transcript that perfectly fits your needs.

But that's not all. MeetGeek also has a Highlights feature. By using the keywords you provide in the Meeting Templates, MeetGeek intelligently identifies and extracts the most important parts of your Teams meetings. This means you can save time and quickly skip to the parts that matter the most, avoiding meeting clutter.

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Automated Meeting Minutes

Meeting notes serve several important purposes in a professional setting. They are a reference point for participants, providing them with clear to-do lists and important updates on key decisions made during the meeting. Moreover, they act as a means of tracking progress, holding team members accountable for their assigned tasks, and instilling a sense of urgency. 

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However, if you've ever been the designated note-taker, you know how ineffective, time-consuming, and inaccurate they can be. This is where MeetGeek comes in, offering a streamlined solution that saves several hours of valuable time.

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With MeetGeek, you can conveniently share AI-generated meeting notes and summaries with your team members. The platform greatly simplifies the sharing process, allowing you to share notes with selected individuals through various messaging platforms, mailing lists, and push notification systems.

Maximize Your Meeting Productivity with MeetGeek! 

Recording meetings can help professionals and teams everywhere maximize their productivity and effectiveness, all while saving hours of their time. 

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MeetGeek handles the tedious tasks of recording and note-taking, giving you the freedom to actively engage in virtual conversations. If you're looking to experience the numerous benefits of having your own virtual AI meeting assistant and eliminate the reliance on traditional methods, try MeetGeek for free!

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