The 10 Best Meeting Scheduling Software for 2024

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Meeting scheduling software is a necessity, especially since everyone’s schedules are busier than ever. 

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It may be tempting to assume that setting up a meeting is a straightforward process — a simple “Let’s meet at 8” is enough. However, in reality, it involves much more coordination and communication between parties. 

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This can be quite overwhelming, but luckily, there are advanced meeting scheduling software programs that can help eliminate the hassle and stress of organizing and scheduling meetings.

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If you’re on the hunt for the perfect platform that allows you to seamlessly coordinate with your colleagues, keep reading!

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Why Do You Need an Online Meeting Scheduling Software?

Successful meeting management is essential for customer-facing operations and internal business processes alike. Below we discuss the most important benefits of employing a meeting scheduler in your work life.

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A. Increase Efficiency 

Using a meeting scheduling app can greatly increase efficiency and productivity for both organizers and attendees. 

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For organizers, app features such as quick calendar integration and intelligent time slot finding make it easy and hassle-free to assemble a time that works for everyone. Attendees benefit from features such as detailed meeting information and automated reminders, keeping them up-to-date and ensuring they don't miss any important meetings. 

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B. Improve Communication

Meeting scheduling apps revolutionize communication between team members, clients, and potential customers, as they store and organize any information necessary for the meeting, like agenda items and topics of discussion, which can be accessed anytime by all involved parties. 

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This drastically reduces miscommunication and outdated practices such as the use of excessive email chains.

C. Streamline and Manage Your Meetings

Using a meeting scheduling app eliminates the need for sending out notifications manually. This makes meeting management a hassle-free process, as it allows for quick coordination and increased flexibility. It also supports hybrid meetings, meaning participants from different locations can join, whether they are physically together or joining remotely, enhancing flexibility and attendance.

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For most of us, meetings are a necessary evil that can be hard to navigate, and scheduling them isn’t even the worst part. Managing and streamlining your meetings in a way that allows you to reap the benefits of having them in the first place is. 

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With MeetGeek's transcription software you won’t ever have to worry about that. Our AI meeting assistant makes every second you spend talking to your team count. It automatically attends, records, transcribes, analyzes, and summarizes your virtual group meetings in only a few clicks. 

And that is not even the best part! MeetGeek integrates with all your favorite tools — Notion, Slack, HubSpot, Zapier, or Trello, to name a few!

D. Enhance Collaboration

With appointment setting software, team leaders or employees can easily create meeting invitations and provide all stakeholders with the necessary information to ensure successful attendance. Additionally, using such software helps in maintaining a regular meeting cadence, defined as the regular intervals at which meetings are held, which is crucial for maintaining productivity and communication.

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Attendees can quickly indicate their availability to reduce potential conflicts or absences due to scheduling constraints. 

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Advanced scheduling tools also help streamline the planning process and provide a centralized hub where participants can access documents for reference during and after the meeting. Moreover, they encourage participants to prepare clarifying questions, ensuring that all communications are clear and effective.

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What Makes a Good Scheduling App?

When you’re on the hunt for the perfect software to schedule meetings for your team, there are several factors you should be aware of. Let’s go through the most important ones!

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A. Ease of Sharing Availability

The more user-friendly the app is and the fewer steps you have to go through, the easier it will be for everyone to view and manage their personal calendars and book meetings with team members. 

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B. Integration With Major Video Conferencing Tools

Integration with major video conferencing tools — Microsoft Teams, Google Meet, and Zoom —  is essential for any AI meeting scheduling app because it ensures that all participants can easily join the meeting from any device. 

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Without proper integration, users may not be able to join the meeting or may face technical issues while trying to join, resulting in a disrupted experience. 

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Additionally, integration with major video conferencing tools keeps all participants on the same page, as the features and functionality available to them are consistent across the app.

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C. Ability to Connect Multiple Calendars

Connecting multiple calendars ensures that you’re able to synchronize your personal schedule and your business appointments, so there are no overlaps when it comes to meeting times, locations, and agendas. 

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D. Automated Reminders & Follow-Ups

When comparing your options, look for features like personalized notifications tailored to individual needs and the ability to customize when the reminders are sent to ensure they meet individuals' requirements. 

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Additionally, reliability and compatibility across multiple devices are essential for any app. By assessing all aspects of the app's automated reminders and follow-ups, users can stay organized and on track with their events or appointments.

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E. Value for Money

Evaluating cost versus features, performance, support, and scalability is essential when selecting a meeting scheduling app, as it ensures that you're getting the most out of your investment. 

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Assess whether the app can accommodate all participants, is user-friendly, has a good track record, and provides adequate security to ensure data privacy is essential.

Ensuring that the app runs optimally and securely will help to decide whether the investment is worth the cost, or if a free meeting scheduler is better.

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The 10 Best Scheduling Apps for This Year

Let’s take a closer look at every single app!

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1. Google Calendar

Features: If you're looking for a free and convenient way to organize meetings with your team members, Google Calendar may be the obvious choice.

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With Google Calendar, you can: 

• Schedule meetings and customize the time, location, and reminders 
• Host group meetings through Google Meet 
• Invite guests and manage their permissions for the event 
• Access and update your calendar from anywhere 

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Google Calendar's Find-a-Time feature takes all the legwork out of planning meetings by looking at the schedules of your team members and highlighting mutually convenient times. Simply add your guests and let Find-a-Time do the rest. 

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Plus, it integrates seamlessly with the other Google apps and services. And because most people already have a Gmail account, the tool is free to use! So start planning effortless meetings today, and make managing your time fast and easy.

MeetGeek automatically syncs with your Google Calendar. It detects events with meeting links and automatically joins those calls once they begin. As soon as a meeting ends, you will receive the conversation recording, the automatic transcription, and the summary directly in your inbox.

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If you don’t need all your meetings to be recorded and transcribed, you can easily deselect those specific appointments in the app!

Available Platforms: Google Meet, Microsoft Teams, and Zoom

Pricing:

• Free with a Google account 
• Business Starter for Google Workspace: from $6/user/month

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2. Calendly

Features: Calendly is currently the most popular app available on the market, and for good reasons. With its simple interface and elegant calendar-like design, guests can easily book a meeting with you in just a few clicks. 

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You can also suggest multiple dates and times to your guests, so they can pick the one that best suits their needs. Additionally, you can run a poll for the date and time of the meeting with your guests and easily convert the highest-voted time slot into a meeting. 

While Calendly manages all your meeting bookings, you can also create different meeting types to assign to each team member and assign upcoming meetings in a round-robin manner. 

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Available Platforms: Google Meet, Microsoft Teams, and Zoom

Pricing:

• Free for their Basic subscription 
• Professional options start at $8/month

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3. Morgen

Features: Morgen is the ultimate desktop-based calendar application that provides users with unparalleled organizational capabilities. Developed by ETH Zurich — renowned for its pioneering research and cutting-edge technology — Morgen is a calendar, task manager, meeting scheduler, and more. 

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Create tasks with ease, adding start and end times, categorization, availability, and private event options to your calendar with a simple click and drag. You can also search past and upcoming events with the Universal Search feature —  featuring filters for participants, keywords, and locations — for rapid event access. 

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Available for Mac, Windows, Linux, iOS, and Android, Morgen is a great way to stay organized and efficient!

Available Platforms: Google Meet, Microsoft Teams, and Zoom

Pricing:

• Morgen Starter: free
• Morgen Pro: $9/month

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4. Clara 

Features: Clara is an AI-driven virtual assistant that eliminates the hassle of complex scheduling by offering a personalized and more efficient way to set up meetings.

CC-ing Clara to the conversations with your meeting guests allows it to take care of the back-and-forth emails typically needed for this process, providing you with fast and reliable automatic follow-ups. 

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What sets Clara apart is its natural and conversational language, making it seem like you’re being served by a human assistant. This is further enhanced by its ability to detect time zones and match your company's brand identity when you change its name. Leading companies such as Pinterest, Experiment, InVision, Noom, Plaid, Rubrik, and Whirlpool have used Clara to save time and enhance workflows. 

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To improve the overall experience of your meetings, Clara also sends a feedback email to you and the interviewees after the meeting is over. With Clara, you can truly have a dependable and personalized personal assistant living right in your inbox.

Available Platforms: Google Meet, Microsoft Teams, and Zoom

Pricing:

• Clara Essential/Executive: $99/user/month 
• Clara Professional:  $199/user/month
• Clara for Teams: Custom pricing

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5. YouCanBook.me

Features: YouCanBook.me makes scheduling meetings a breeze by simplifying and streamlining the customer booking process for over 22,000 businesses. With this tool, businesses can save time and energy by eliminating the need for time-consuming, back-and-forth emails. 

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Users can stay up-to-date with notifications, calendar invites, and reminders for their own schedules. Additionally, YouCanBook.me offers a range of helpful features like a personalized booking page, automated time zone tracking, follow-up emails, links for virtual meetings, customizable booking forms, and integration with external platforms. 

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For large teams, it's an ideal solution for getting availability dates for multiple team members and across multiple locations displayed in an organized manner. Plus, admins can make their booking page look even more distilled and unique with personalized graphics, brand-specific color schemes, and adjustable font sizes. 

Available Platforms: Google Meet, Microsoft Teams, and Zoom

Pricing:

• Basic plan: free 
• Pro plan: $10.80/calendar/month

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6. SavvyCal

Features: SavvyCal is a new and popular option for creating and sharing your scheduling link with others. This tool allows users to create personalized links based on their roles, needs, and meeting types, ensuring a great experience for recipients.

There are many impressive features to appreciate about SavvyCal. These include the functionality of calendar overlays, the presentation of availability windows in a specific order, the ability to customize on the fly, and more.

Another advantage of this tool is that users can embed their schedule link directly on their website or integrate it with platforms like iCloud Calendar, Outlook, Zoom, and Microsoft Teams.

Available Platforms: Google Calendar, Zoom, Microsoft Teams, etc.

Pricing:

• Basic Plan: $12/mo per user
• Premium Plan: $20/mo per user

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7. Doodle

Features: Doodle should be a no-brainer for those seeking an easier and more efficient way of organizing and scheduling their meetings. Its intuitive user interface is simple yet professional, so you can get all the essential meeting scheduling features you need free of charge. 

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For a more complete experience, upgrade to their premium version for unlimited polls, booking pages plus 1:1s and group meeting scheduling. With its easy-to-navigate layout, Doodle helps you stay organized and on top of your meetings, and also successfully integrates with many video conferencing software for a personalized setup.

Available Platforms: Google Meet, Microsoft Teams, and Zoom

Pricing:

• Starter plan: Free
• Pro plan: from $6.95 per user per month

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8. SimplyMeet 

Features: SimplyMeet.me is the perfect solution for those looking for a simple and effective way to connect their personal and work calendars. 

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It's compatible with a large variety of calendars, such as Google, Outlook, iCloud, Zimbra, Zoho, and CalDAV. It even has Facebook Pixel integrations for tracking purposes. Plus, SimplyMeet.me can detect the local language of invitees and translate the pages accordingly. 

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Hosts can also set up custom domains to customize the page outlook for their business needs, add questions, enable default confirmations upon acceptance, and set buffer time between meetings.

Available Platforms: Google Meet, Microsoft Teams, and Zoom

Pricing:

• Starter plan: Free
• Business plan: from $11.99 per month

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9. GoodTime 

Features: GoodTime Meet is an incredible tool for entrepreneurs and business professionals to easily coordinate their calendar availability with just one click. 

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With this app, you can: 

• Easily access and share your availability through your Chrome browser
• Set up instant meetings with a few clicks
• Display select times in emails to arrange spontaneous meetings
• Quickly schedule appointments with coworkers

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With GoodTime Meet, you'll look polished and professional to guests, and even the world-leading giants such as Airbnb, Zoom, Slack, and Shopify have trusted it for their interview scheduling — so you can be the next one to make the most of this incredible meeting scheduling app!

Available Platforms: Google Meet, Microsoft Teams, and Zoom

Pricing:

• Starter plan: Free
• Business plan: from $11.99 per seat/month
• Enterprise plan: from $11.99 per seat/month

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10. Reclaim 

Features: Reclaim is a time-blocking, productivity tool. When you sign up with your email, it synchronizes your personal and work calendars, allowing Reclaim to create and decline events on your behalf. 

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The machine learning feature helps defend your work time by assessing your time priorities and turning down meetings when you become fully booked. It also showcases your available time slots. 

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Through Reclaim, you get a clear roadmap to getting work done, since it can also show you and your boss when you have too many overdue tasks. This tool is mostly useful for people doing remote computer work, but it can also be used to schedule your own projects in blocks of free time. 

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The data is always encrypted, and the service only stores data that’s essential for its operation.

Available Platforms: Google Calendar, Zoom

Pricing:

• Starter plan: Free
• Pro plans: from $8 per user /month

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Have Better Meetings with MeetGeek! 

Whether ad-hoc or scheduled, juggling multiple meetings can be a nightmare if you don’t explore your options in terms of meeting scheduling software. The good news is that there’s a high chance you’ll find the perfect fit for your business right in this list!

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And while you’re looking to complete your tech stack, try MeetGeek for free to get your AI note taker and take your meetings a step further! Our AI-powered meeting assistant automatically records, transcribes, analyzes, and summarizes your meetings so you can make the most out of them. 

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On top of that, you get highlights and insights from your team meetings stored in your account, and AI meeting minutes delivered straight to your email!