How to Record a Webex Meeting: Step-By-Step for Desktop, Mobile, and Cloud

TL;DR

To record a Webex meeting, use Webex’s built-in recording capabilities if you are the meeting host (or an alternate host). Click the record button, choose cloud recordings or local recording, then tap Start recording. If you are not the host, use a screen recording approach or MeetGeek to record meetings with meeting audio, transcripts, summaries, and action items.

What do you need before recording Webex meetings?

Before you record meetings, check three basic Webex recording rules. This avoids the common “why can’t I record a meeting?” problem.

• You are signed into the correct Webex account (confirm the right user name)
• You have a stable internet connection (cloud processing needs it)
• You have recording permission: meeting host, alternate host, or recording privilege

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If you are not the host, you may not see the record button at all.

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How do you record a Webex meeting using built-in recording features?

This is the standard recording method for a Webex meeting when you host it. It works best from the desktop app.

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Step-by-step: how to record a Webex meeting on the desktop app

1. Open Webex and start meeting (or join your own meeting) in the desktop app.
2. Check your audio connection so meeting audio is captured correctly.
3. In the bottom control center, find the record button.
4. Click record to begin recording.
5. In the popup window, choose your recording options:
   
   • Webex cloud recording (cloud recordings)
   • Local recording (saved on your computer)
6. Confirm to start recording. You may see a three-second countdown before you have screen recording enabled.
7. During the meeting, select pause if needed, then resume.
8. End the meeting. Webex will finalize the file after the finished recording step.

Note: Only one user can record a meeting at a time, so if someone has already started, you won't be able to start a simultaneous recording.

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What gets captured in a Webex meeting recording?

Most people assume Webex captures everything. In reality, what you get depends on the video settings and plan.

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A typical Webex meeting recording includes:

• Meeting audio and record audio from your selected audio connection
• Video (often switching to the active speaker)
• Shared content, including screen sharing and some screen recording views

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Can free users record a Webex meeting?

Yes, free users can use the screen recording feature, but there are limits.

• On the free version, video recording is typically available through the desktop app
• Cloud recordings are often tied to a paid account or paid plans
• Free users commonly rely on local recording

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If you do not see the record button, the most likely cause is permissions, not your plan.

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What are the recording options: cloud recordings vs local recordings?

Use this quick table to pick the right save method after you record video meetings.

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If you need easy sharing, cloud recordings win. If you want full control, local recording wins.

MeetGeek: the easiest way to record meetings and get notes without extra work

If you want more than a video file, MeetGeek is built for that.

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MeetGeek is a third-party app that can record Webex meetings and turn them into usable outputs fast. You get the recording, transcription, and structured notes without rewatching the whole meeting. It is especially useful when you are not the meeting host, or when you need follow-ups, compliance-ready documentation, and fast search across past meetings.

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MeetGeek features:

• Reliable capture of meeting audio, plus video and shared content
• Automatic transcription in 60+ languages
• AI summaries with key highlights and action items
• A searchable archive for fast retrieval
• Meeting analytics, like speaking time and engagement trends
• 10,000+ integrations with tools like Google Docs, Slack, Notion, Zapier, HubSpot, and more
• AI Chat to ask questions across meetings instead of digging through files
• Options that support virtual meetings, prerecorded uploads, and mobile capture
• An AI Voice Agent to delegate certain meetings to

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This is the difference between “a recording” and “a meeting asset you can use.”

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How to record Webex meetings with MeetGeek

You can record a Webex meeting using the MeetGeek Chrome extension:

1. Install the MeetGeek Chrome extension and sign in.
2. Join your Webex meeting in Chrome.
3. Open the extension widget and tap record.
4. Select the Webex tab so it captures computer audio and meeting audio.
5. Confirm to begin capturing. This takes just a few clicks.
6. Continue your meeting. MeetGeek records in the background.
7. After the meeting ends, you will see the processed result after the finished recording stage.
8. Open your dashboard for easy access to the recording, transcript, and summary.

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This workflow avoids the host-permission bottleneck for many teams.

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If you’d rather follow a visual guide, check out our YouTube video: ‍

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Where do Webex recordings go after you stop recording?

You can store your Webex recording based on your location choice and type of plan.

How to find cloud recordings in your Webex account

1. Sign in to your Webex account on the Webex site.
2. Go to the recordings area and select recordings.
3. Look for your Webex cloud recording from the meeting date.
4. From there, you can play, download, or share the recording link.

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Webex cloud recording is the easiest path for distributed teams.

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How to find local recording files on your computer

1. Open your computer’s Videos folder first.
2. If you do not see it, check Webex settings for the save location.
3. Search your device for “Webex recordings” or the meeting title.

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Local recording is simple, but file management is on you.

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How to find your MeetGeek recordings

All your recordings are stored securely in your MeetGeek account.

• Log in to your MeetGeek dashboard.
• You will see a list of your past meetings.
• Click on any meeting to access the full video, the MeetGeek AI transcription and meeting summaries, and a list of automatically generated highlights and action items. 

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How do you record Webex on a mobile device?

Mobile recording is more limited than desktop. If you need reliable recording, use the desktop app.

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Step-by-step: recording on a mobile phone

1. Join the meeting from the Webex app on your iOS or Android device.
2. Tap the control center options and look for “Record”.
3. If you do not see it, you likely lack host privileges.

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In many org setups, recording is restricted on mobile for policy reasons.

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Can you record a Webex meeting if you are not the meeting host?

Sometimes, but not by default.

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Webex typically limits recording Webex meetings to:

• The meeting host
• An alternate host
• A meeting participant the host explicitly grants recording privileges to

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If you are not permitted, you must use another recording method.

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Webex built-in recorder vs MeetGeek: which should you choose?

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If you only need a file, Webex is fine. If you need outcomes, MeetGeek is stronger.

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Pick the recording method that matches your situation

If you host the meeting, the Webex app gives you a direct way to record a meeting with cloud recordings or local recordings. You click record, choose a save location, and Webex stores the file.

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If you are not the host, or if you want transcripts, summaries, and action items, you need a different recording method. MeetGeek turns a Webex meeting recording into something searchable and usable, and it helps teams save time after every call.

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Try MeetGeek for free if you want a recording plus notes that actually move work forward.

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Frequently asked questions

Does Webex notify participants when you start recording?

Yes, Webex notifies all participants when a recording starts. It shows a clear visual recording indicator on the screen and may also play an audio announcement, ensuring transparency and consent. MeetGeek recordings follow the same principle by making recording status visible to participants.

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Can I record Webex Events or webinars?

Yes, Webex supports recording for meetings, webinars, and virtual events, but permissions apply. Recording is usually limited to the meeting host or an alternate host, and Webex Events can have stricter controls. If you are not the host, tools like MeetGeek can be used to record meetings without relying on host permissions.

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Why can’t I see the record button?

If the record button is missing, you likely do not have recording privileges. Only the meeting host or an alternate host can start recording, and some mobile sessions restrict recording. In these cases, MeetGeek provides an alternative way to record Webex meetings directly from the browser.

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How do I download a Webex recording?

To download a Webex recording, sign in to your Webex account, open the Recordings section on the Webex site, select the recording, and choose download. If you recorded the meeting with MeetGeek, recordings and transcripts are available for download directly from your MeetGeek dashboard.

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What is the best way to download Webex recordings on different browsers?

The most reliable way to download Webex recordings is to use a modern desktop browser such as Chrome, Edge, or Firefox while logged into your Webex account. For users who experience download issues or need transcripts and summaries alongside the video, MeetGeek offers browser-based access without compatibility limitations.

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How do I choose the recording layout in Webex?

Webex lets hosts choose recording layouts either in advance or during a meeting. You can set default layouts in your Webex account under User Hub or Preferences > Recording, or change them live using the Change Layout option during a session. Available layouts include Grid, Stack, Stage, and Focused Content, with controls for showing the active speaker, all participants, or only shared content.