How to ‘Share Screen’ on Zoom [PC/Mobile] + Pro Tips

^{Image Source: rawpixel.com on Freepik}

Ever found yourself in a virtual meeting, eager to present your latest project or guide your team through a complex task, but didn’t know how to 'share screen' on Zoom? 

‍

With remote work and virtual collaboration being the new normal, mastering this feature has become paramount. In this comprehensive guide, we'll guide you through the step-by-step process of sharing your screen on Zoom, whether you're using a PC or a mobile device. 

‍

Additionally, we'll unveil some advanced features and tips to enhance your screen-sharing experience and make your presentations truly impactful. Let’s get started!

‍

What Can You Share on Zoom?

As far as sharing your screen during Zoom meetings goes, the possibilities are vast. In fact, you can mix and match different types of content to suit your meeting goals and keep everyone interested.

‍

Here's what you can ‘screen share’ during Zoom meetings:

• Presentations and documents: Show off your PowerPoint slides, Word docs, Excel sheets, or other documents from your computer screen.
• Webpages and browser tabs: Share anything you're browsing online— demos, webinars, or valuable online resources.
• Applications: Showcase any app, design tool, coding environment, or shared workspace to give everyone a firsthand look.
• Whiteboard: Get creative with Zoom's whiteboard feature. Draw, brainstorm, or explain ideas visually in real time to make collaboration a breeze.
• Multimedia content: Share videos, music, or interactive presentations to integrate multimedia into your meetings.
• Screen annotations: Highlight key points, draw diagrams, or add text to your shared screen to enhance clarity.
• Virtual backgrounds: Spice up your presentations with virtual backgrounds to add a personal touch to your meetings.

‍

How to ‘Share Screen’ on Zoom [PC/Mobile]

Sharing your screen on Zoom opens up a world of possibilities for seamless collaboration and engaging presentations, whether from a PC or a mobile device. In this article section, we'll walk you through the entire process. 

‍

A. How to ‘Share Screen’ on Zoom for PC

Here’s how to ‘share screen’ in Zoom meetings for PC:

1. Open the Zoom Desktop Client app on your PC. If you don't have it installed, download it from the official Zoom website.
2. Once Zoom is up and running, choose whether you want to start a new meeting or join an existing one. If you're joining, enter the meeting ID provided by the host in the meeting invitation email.

3. Select the “Share Screen” button from the toolbar at the bottom of your Zoom window. Look for a green square with an arrow pointing up.

4. In the pop-up window, the app will display a few screen-sharing options. You can share your whole desktop, a specific app window, or even a virtual whiteboard. Choose the option that suits your needs best.

5. Once you've decided what to share, hit the “Share” button to confirm your selection and enable screen sharing.
6. Now that your screen is being shared, you can start your presentation. Navigate through your slides, demonstrate software, or show websites. Everyone in the meeting will see what you're sharing in real-time.
7. When you're done sharing your screen, click on the “Stop Share” button from the Zoom toolbar. The screen-sharing session will end, and the app will take you back to the regular meeting interface.

‍

That's it! You've now successfully shared your screen on Zoom for PC. Now you can confidently present your content and interact with your audience during virtual meetings.

‍

B. How to ‘Share Screen’ on Zoom for Mobile 

Here’s how to ‘share screen’ on Zoom on your mobile device:

1. Open the Zoom mobile app on your device. If you don't have it yet, easily download it from Google’s Play Store (for Android systems) or the App Store (for iOS).
2. Once you're in the app, you can join or start a meeting. If you're joining, type in the meeting ID shared by the host.

3. In the meeting room, look at the bottom of your screen for controls. Tap on “Share Screen” to move forward.

4. When you tap on the “Share Screen” icon you might need to allow Zoom to record your screen. Just follow the prompts to grant the required permissions.

5. Now, you'll see a list of options for sharing your screen, including sharing your entire screen, a specific app, or even drawing on a virtual whiteboard. Choose the one that fits your needs to begin sharing your Android or iPhone screen.

6. Once your screen is shared, you can start presenting your content. Navigate through presentations, show off apps, or browse websites right from your phone.
7. When you’re done with your presentation, tap “Stop Share.” This will bring you back to the meeting view.

‍

That’s as easy as it gets! Now, you can effortlessly share your screen on Zoom even when you’re on the go.

‍

Zoom Meeting Screen Sharing Settings + Pro Tips

To make the most out of your screen-sharing experience, it's essential to understand the various settings and controls available. 

In this section, we'll explore Zoom's advanced sharing options and settings and provide some expert tips to enhance your presentations.

‍

1. Zoom Controls for Screen Sharing

When participating in a Zoom meeting where someone else shares their screen, you'll have access to several meeting controls to interact with the shared content. 

Here are the main Zoom controls for screen sharing:

• View options: You can toggle between different view options, such as “Fit to Window” or “Actual Size,” to adjust the display of the shared screen.
• Request remote control: You can request remote control of the shared screen, allowing you to navigate or interact with the content. However, only the host can grant you permission to do so.
• Chat: Communicate with other Zoom meeting participants in real time without interrupting the speaker using the chat feature.
• Raise hand: If you have a question or want to intervene, use the “Raise Hand” to announce the host.

‍

2. Mute and Unmute Tab

During screen sharing, it's crucial to control the audio to minimize distractions and maintain focus. 

Zoom allows you to mute or unmute audio from specific tabs:

• Mute tab: If you're sharing a browser tab with audio, you can mute it to prevent any unwanted sounds from interrupting your presentation. Simply click on the audio icon within the shared tab to mute it.
• Unmute tab: If you need to enable audio from a muted tab, click on the audio icon again to unmute it. This allows participants to hear any audio associated with the shared content.

‍

3. Stop Screen Sharing

Knowing how to stop screen sharing promptly is essential for allowing other participants to get center-stage when sharing their screens or when the sharing is no longer necessary. 

To end screen sharing, locate the “Stop Share” button on the Zoom toolbar and click or tap on it. This action will halt screen sharing and return you to the meeting interface.

‍

4. Start a New Screen Share

If you need to switch between different screens or applications during your presentation, you can start a new screen share effortlessly.

Simply click or tap on the “New Share” button again to initiate a new Zoom screen share. This allows you to choose a different screen or application to share with meeting participants.

5. Pause and Play Screen Share

Pausing and resuming screen sharing can be useful for controlling the flow of information and facilitating discussions:

During screen sharing, click or tap on the “Pause Share” button to temporarily halt or resume the Zoom share screen. Use this feature to address questions or take a quick break from the presentation.

‍

6. Annotation

Enhance your presentations and engage participants by leveraging Zoom's annotation tools. 

To annotate on the shared screen, tap on the “Annotate” option in the Zoom toolbar. Select from various annotation options, such as drawing, highlighting, or adding text, to emphasize key points or provide additional context.

7. Meeting Information

Accessing meeting information can be helpful for participants joining the meeting or for reference during discussions. Click or tap on the “Meeting Info” icon. 

This will display information such as the meeting ID, passcode, and other relevant details. Share this information with participants as needed or use it for reference during the meeting.

‍

How to Record a Zoom Screen Share 

You’re in a meeting and want to document your colleagues’ screen shares to ensure that important discussions, presentations, and decisions are captured for future reference. Or maybe you want to share these records with team members who couldn't attend the meeting.

‍

Either way: how can you accomplish this? With MeetGeek. This AI meeting automaton platform automatically joins, records, transcribes, and summarizes all your Zoom meetings — even those you can’t attend. 

Here is how MeetGeek streamlines your Zoom meeting and post-meeting experience:

• Automated recording and transcription: MeetGeek independently joins your Zoom meetings to record video and screen shares, as well as transcribe your conversation. 
• AI summaries: Have all your meetings condensed into actionable, to-the-point summaries to refresh your memory as needed before your next meeting. 
• Action item extraction: MeetGeek leverages AI to automate the extraction of action items, ensuring nothing slips through the cracks when it comes to productivity.
• Automated follow-up emails: Stay on the same page with your colleagues after every interaction by having follow-up emails with crucial meeting information delivered straight to their inboxes.
• Meeting repository: MeetGeek's centralized meeting repository and robust security measures make accessing, sharing, and revisiting meetings a breeze.
• Conversation intelligence: Use MeetGeek’s analytics to evaluate meeting effectiveness with performance scores based on selected KPIs to gain insights into overall team performance.
• Automated workflows: MeetGeek doesn't just identify and extract tasks; with 2000+ integrations, it ensures your digital workspaces are continuously updated, helping users stay in sync with their respective teams. 

‍

Why Can’t I Share My Screen on Zoom? Troubleshooting Tips

Encountering issues with sharing your screen on Zoom can be panic-inducing, but you can try some simple solutions. 

‍

Here’s what to do when you can’t share your screen on Zoom:

• Outdated Zoom app: If you're having trouble sharing your screen, it might be because you're using an older version of the Zoom app. Zoom regularly releases updates to fix bugs and improve performance. 
• Internal settings glitch in Zoom: Check the “Share Screen” settings to ensure everything is configured correctly. If necessary, restart the Zoom app and try sharing your screen again.
• Anomalies with screen sharing:  Make sure your internet connection is stable. Additionally, close any unnecessary apps or browser tabs that might be causing conflicts. If necessary, try restarting your device to clear any temporary issues.
• Error after Zoom app update: If you're experiencing problems right after updating the Zoom app, restart the Zoom app. If the issue persists, consider reverting to the previous version of the app until the issue is resolved.

‍

Zoom Screen Sharing FAQ

1. Can Multiple Participants Share Their Screens Simultaneously?

Zoom is all about collaboration, allowing participants to share their screen at the same time. 

Before you attempt to do this, ensure the meeting host has allowed screen sharing for all participants during the Zoom meeting set-up stage. Then, prompt participants can then click the “Share Screen” button to start sharing their screens.

Please note that Zoom recommends using this feature only when participants have dual monitors set up.

‍

2. Can I Share a Video with Sound on Zoom?

Yes, you can share videos with sound on Zoom. Here's what you need to do:

• When you start sharing your screen, check the option to share computer sound.
• Double-check your microphone and speakers to ensure everything is set up correctly for optimal audio quality.

‍

Ace Your Zoom Meetings with MeetGeek! 

In conclusion, mastering the art of screen sharing on Zoom can greatly enhance your virtual meetings and presentations, whether you're joining from a PC or a mobile device. 

Now, it's time to put your newfound knowledge into practice. And if you're looking for more advanced Zoom functionalities and seamless integration, try MeetGeek for free. Happy screen sharing!