How to Use the Google Meet AI Note-Taker

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If you've ever found yourself struggling to keep up with meeting notes or worried about missing key details, Google Meet's AI note-taker could be the perfect solution.

This feature automatically captures everything discussed, so you can properly engage in the conversation instead of scribbling down notes. 

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In this guide, we'll walk you through how to use the Google Meet AI note-taker so you can make the most of your meetings without the extra effort. Plus, we’ll share some additional tips on how to bypass Google’s limitations. 

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Ready to learn how to save time and stay organized? Let's get started!

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Google Meet’s AI Note-Taking Feature Is Here!

In August 2024, Google launched its latest AI feature, “Take Notes for Me,” which joins a list of other AI-enabled features, including real-time translations, AI noise cancelation, and video enhancements such as studio look, studio lighting, and studio sound.

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Here’s everything you can do with Google Meet’s “Take Notes for Me” feature:

• The AI Note-Taker creates a summary that includes key points and assigns action items to specific attendees. 
• After the meeting, the notes are shared with everyone who uses the feature, and the organizer gets an email with the meeting recap. All this information is saved in a Google Doc, which is attached to the meeting’s calendar event for easy reference later on.
• The AI note-taker allows users who are late to a meeting to catch up using the “Summary so far” feature. This allows you to get up to speed without interrupting the meeting. 

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NOTE: Currently, the feature only supports spoken English. However, shortly, AI Meetings and Messaging will offer Gemini features in Google Chat, including on-demand conversation summaries and automatic message translation. 

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Who Can Use Google’s AI Note-Taking Feature?

Google’s AI note-taking feature has certain access limitations and is available to those using specific Google Workspace plans, including:

• Gemini Enterprise ($36/user/month)
• Gemini Education Premium ($36/user/month)
• AI Meetings & Messaging add-on ($12/user/month)

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Before using this feature, there are a few more things to remember:

• The feature is currently limited to Google Meet meetings conducted in English.
• You can only use this functionality on a computer or laptop, as it isn’t available on mobile devices yet.
• This function works for meetings between 15 minutes and 8 hours, so if you plan to go shorter or longer than that, consider exploring other options.
• If your workspace has the Host Management feature enabled, only the meeting host can turn the note-taking feature on or off.
• The tool requires admins to provide access to the feature through the Google Admin console, meaning your IT department may need to enable this feature for your organization.

As long as you meet these requirements, you’ll be able to use Google’s AI to simplify your meetings and make them more productive.

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How to Use the Google Meet AI Note-Taker

Here’s how to use the Google Meet AI note-taker:

1. Open Google Meet on your computer
2. Select your meeting
3. Click “Take Notes with Gemini” in the top right of your screen 
4. Start taking notes 
5. Stop taking notes

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1. Open Google Meet on Your Computer

Go to meet.google.com, and make sure you're signed in to your Google Workspace account.

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2. Select Your Meeting

Next, choose the meeting you want to join from the list of your upcoming events. If the meeting hasn’t started yet, you can either join early or wait for it to begin.

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3. Click “Take Notes with Gemini”

Once you’re in the Google Meet call, look to the top right of your screen and click the option labeled “Take Notes with Gemini.” 

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NOTE: After enabling this feature, Google Meet will inform all attendees that notes are being taken. A small pencil icon will appear on everyone's screen to let them know that the note-taking feature is active.

4. Start Taking Notes

Once you click “Start Taking Notes,” the meeting minutes will automatically be added to a new Google Doc, and anyone included in the calendar invite within your organization will have access to this document. 

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PRO TIP: If you join the meeting late, you can refresh the “Summary so far” feature to catch up on anything you may have missed.

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5. Stop Taking Notes

If you need to stop taking notes—perhaps for confidential discussions—you can do so anytime. All internal participants can stop the notes, but if host controls are enabled, only the host or co-hosts will have this ability. 

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NOTE: Once notes are paused, the “Summary so far” will still be visible, but it won’t update until note-taking is resumed.

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After the meeting ends, the full notes document from your Google session will be saved to the meeting organizer’s Drive. 

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Both the organizer and the meeting participants who turned on the feature will receive an email with a link to the document. The notes will also be attached to the meeting event in Google Calendar for future reference.

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How to Take AI Notes in Google Meetings for Free

If you don’t have access to Google’s AI Note-Taker due to your Workspace plan or if you need a more flexible solution, MeetGeek is a great alternative worth exploring. 

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MeetGeek offers a range of features that can help you manage and organize your Google Meet sessions effortlessly, and it’s available for free with options to upgrade as needed, even on mobile devices.

Here’s how MeetGeek can simplify your Google Meet experience:

• Joins meetings automatically: MeetGeek can join all your Google Meet, Zoom, and Microsoft Teams meetings, even when you're unavailable.You can use it to automatically record and transcribe the meeting, so you can review everything later at your convenience.
• Extracts key points and action items: MeetGeek’s AI algorithms highlight essential parts of your meetings, such as key points and action items. This helps you quickly grasp your priorities and post-meeting tasks without having to sift through hours of footage.‍
• AI meeting summaries: Receive clear and concise AI summaries of your meetings, generated by MeetGeek. These summaries are easy to share, allowing your team to stay updated without needing to rewatch the entire meeting.‍
• Comprehensive integration options: MeetGeek integrates seamlessly with tools outside Google Workspace as well, like Notion and Slack, so you can easily transfer your meeting knowledge to your preferred workspace.‍
• Searchable transcripts: Quickly locate specific discussions or topics within your meeting recordings using searchable transcripts. This saves you time and makes finding relevant information before your next meeting a breeze.‍
• Centralized meeting repository: All your meeting data is stored in a secure and  searchable library within MeetGeek, allowing you to enhance collaboration when revisiting past meetings.‍
• Automated follow-ups: After a meeting, MeetGeek automatically generates professional follow-up emails that include key points, ensuring nothing is missed and saving you time.‍
• Mobile app: If you’re often on the go, MeetGeek’s mobile app allows you to catch up on meetings from anywhere with just a few taps, even if you can’t attend live.

With these features, MeetGeek provides a comprehensive solution for managing and maximizing the value of your Google Meet sessions, all while being accessible from both desktop and mobile devices.

Google Meet AI Note-Taker Troubleshooting Tips

If you encounter problems using the Google Meet AI Note-Taker, here are some ways to resolve common issues:

1. Can't select “Take Notes with Gemini”: If you can’t select the “Take Notes with Gemini” option, it may be a temporary issue. Try waiting a few minutes and then attempt again.
2. Incomplete or inaccurate meeting summary: Sometimes the meeting summary may be incomplete or missing altogether. Here are some possible reasons:

• The meeting wasn’t conducted in spoken English.
• The content may have violated the Google Meet Acceptable Use Policy.
• There were internet connectivity issues during the meeting.
• The meeting was shorter than the recommended 15 minutes.
• The meeting organizer doesn’t have a Google Workspace edition that includes the “Take Notes for Me” feature.
• Your Admin may not have enabled the feature for your account.

3. Issues with generating a summary in Google Docs: If the meeting summary isn’t appearing in Google Docs, try reloading your browser. This simple step can often resolve the issue.

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Google Meet AI Note-Taker FAQ

1. Can Google Meet take AI meeting notes?

Google Meet can take AI meeting notes with its “Take Notes with Gemini” feature. This tool automatically captures key points and action items during your Google Meet calls. It’s available for users with Google Workspace plans that include the Gemini Enterprise add-on, Gemini Education Premium add-on, or the AI Meetings & Messaging add-on. If you have a Gemini Business plan, consider upgrading to Enterprise.Or you can use the power of 3rd party Google Meet AI Notetakers to generate AI-powered meeting summaries and notes. 

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2. How can I add AI to a Google Meet meeting?

To add AI note-taking to a Google Meet meeting, open Google Meet on your computer and select the meeting you want to join. Select “Take Notes with Gemini” at the top right of your screen. If you’re using a compatible Google Workspace plan, a pencil icon will appear, indicating that AI note-taking is in progress.

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3. What is the best free AI note-taking app for Google Meet?

If you're looking for a free AI note-taking app for Google Meet, MeetGeek is a great option to consider. Unlike Google Meet's AI feature, which requires specific Google Workspace plans, MeetGeek offers a free version that can automatically join, record, transcribe, and summarize your meetings. It also provides comprehensive features like searchable transcripts and automated follow-ups, and is also accessible through a Chrome extension and mobile app.

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Make the Most of Your Google Meets with MeetGeek! 

With its ability to capture key details and summarize discussions, Google Meet's AI note-taking feature is a valuable tool for anyone using supported Google Workspace plans. 

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However, if you're looking for a free alternative or want additional features, like mobile access or integration with other tools, consider giving MeetGeek a try and see how it can enhance your meeting experience!