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6 Best Meeting Notes Apps in 2026 (Tested & Ranked)
We not only collected the top AI meeting assistants in this article but also the best apps for manual note-taking when it comes to meeting notes.
✅ Free meeting recording & transcription
💬 Automated sharing of insights to other tools.
A meeting notes app is software that automatically records, transcribes, and summarizes your meetings, turning conversations into searchable notes and action items without manual typing. The best ones go further, extracting follow-up tasks and syncing them to the tools your team already uses.
Over the past few years, these apps have evolved from simple text editors into AI meeting assistants that capture audio, generate structured notes, and handle follow-ups automatically. You can still take notes manually, but AI tools now do most of the heavy lifting for you.
To build this guide, we tested more than 15 AI meeting assistants and over 50 note-taking apps, spending more than 300 hours with them. Below are the six that stood out, starting with our top overall pick, MeetGeek, followed by strong AI and manual alternatives.
Which Meeting Notes Apps Are the Best in 2026?
| App | Our Findings | Pricing |
|---|---|---|
| MeetGeek | Best AI meeting assistant overall for automated meeting notes | Free; Pro $9.99/user/mo; Business $17/user/mo (annual) |
| Otter AI | Best AI meeting assistant runner-up for meeting notes | Free; Pro $8.33/user/mo; Business $19.99/user/mo (annual) |
| Fathom | A simple AI note-taker for meeting notes | Free; Premium $16/user/mo; Team $15/user/mo; Business $25/user/mo (annual) |
| Notion | Best for manual meeting notes | Free; Plus $10/user/mo; Business $20/user/mo (annual) |
| OneNote | Best simple app to write meeting notes | Free with a Microsoft account |
| Evernote | A solid app for writing meeting notes | Free; Starter $8.25/user/mo; Advanced $20.83/user/mo (annual) |
MeetGeek
Best AI meeting assistant overall for automated meeting notes.
MeetGeek is the best meeting notes app in 2026. It automatically transcribes, records, and prepares AI meeting notes from your online meetings and uploaded video or audio files. It captures your Zoom meetings, Microsoft Teams calls, and Google Meet sessions in 100+ languages.
There is no more juggling speaking, listening, and note-taking while worrying about missing a detail. You focus on the discussion, and once the call ends MeetGeek shares summaries of the key points with no action required.
Even when you cannot join a call yourself, auto-recording steps in and takes notes for you, so overlapping meetings and urgent tasks stop being a problem.
Key Features
A few standout features explain why it leads the list for automated meeting notes.
The AI summaries are accurate and well structured, breaking each meeting into key topics, action items, next steps, concerns, facts, and decisions.
Each one gives you a quick, accurate view of what was discussed without replaying the recording or reading the full transcript, and sharing with your team takes only a few clicks.
It also detects your meeting type automatically, for example a demo call or a weekly team sync, and tailors the notes to that specific call.
For in-person meetings, there is a mobile app that records, transcribes, and summarizes offline conversations, handy for events and in-office sessions.
Meeting Transcripts and Recordings
Recording happens automatically, so you can focus on the conversation. Advanced AI then delivers accurate meeting transcriptions and summarizes key moments in 100+ languages, and it handles uploaded video and audio files too.
Collaboration Tools
Teams were a priority in the design. Members can create and share meeting snippets and comment on notes, so everyone can act on what was discussed.
Integrations
On the integrations side, it connects with thousands of apps, including Zapier, Slack, HubSpot, Google Calendar, and Microsoft Outlook. Automated workflows sync your notes and highlights to your favorite tools the moment a meeting ends.
Other Features
- Meeting analysis: Track speaker talk time, sentiment, participation rate, and other metrics to improve future meetings, which is valuable for sales and customer success teams.
- Auto-language detection: MeetGeek supports 100+ languages and automatically detects the main language spoken in each meeting.
- Searchable meeting library: Keep every transcript, note, and summary in one place, organized in folders and filtered by team, call type, or custom tags.
Pricing
There is a free plan and three paid plans.
The Free plan covers 3 hours of transcription per month, 3 months of transcript storage, and 1 month of audio storage. It is still packed with advanced features like unlimited AI summaries, integrations, analytics, and global search.
The Pro plan suits professionals and small teams that need more meetings, AI agents and workflows, a library of meeting templates, and automation. It costs $9.99 per user per month billed annually.
The Business plan is built for teams that want the full MeetGeek experience, with unlimited transcript storage and unlimited recording hours, team collaboration, and personalization, for $17 per user per month billed annually.
The Enterprise plan adds unlimited recording hours, branded emails, organization-wide settings, custom data retention, and a dedicated account manager. You can also read the full MeetGeek review tested by TheBusinessDive.
Pros and Cons of MeetGeek
If you want to automate your meeting notes from end to end, try MeetGeek free and let it handle the recording, transcription, and summaries for you.
Otter AI
Best AI meeting assistant runner-up for meeting notes.
Otter AI is an AI meeting assistant that provides transcriptions and notes on the key talking points from your meetings. You can use it for Zoom, Google Meet, and Microsoft Teams calls.
Key Features
Summaries go out to participants right after the call, highlighting takeaways and action items, which keeps everyone aligned.
Keep in mind that Otter mainly supports transcription in English, with more limited support for French and Spanish, so meetings in other languages may not be captured well.
A mobile version is available too, so you can reach your notes across devices and get reminders about upcoming meetings.
Meeting Transcripts and Recordings
Real-time transcription runs during calls, and uploaded audio and video files can be transcribed as well. The app can also capture meeting slides and insert them into the summary. One gap: it does not record video from your calls, which can matter for sales teams.
Collaboration Tools
You can add comments or emojis, highlight key points, and assign action items during or after meetings. You can also invite teammates and create channels to communicate.
Integrations
Through its Zapier integration, Otter AI connects with over 7,000 apps, though most integrations require a paid plan.
Other Features
- Otter AI Chat: Participants can ask Otter questions about the meeting.
- Revenue intelligence: Otter offers sales-focused revenue intelligence tools, available only on the Enterprise plan.
Pricing
There are four plans. The Free plan includes 300 transcription minutes per month, capped at 30 minutes per conversation, plus 3 file imports.
The Pro plan is $8.33 per user per month billed annually, with 1,200 monthly transcription minutes, 90 minutes per conversation, and 10 file imports.
The Business plan is $19.99 per user per month billed annually, with 6,000 monthly transcription minutes and up to 4 hours per conversation, shared custom vocabulary, speaker tagging, and action-item assignment.
The Enterprise plan has custom pricing and adds organization-wide deployment, advanced security, and OtterPilot for Sales.
Pros and Cons of Otter AI
Want a closer look? See our MeetGeek vs. Otter comparison.
Fathom
A simple AI note-taker for meeting notes.
Fathom is an AI-powered meeting assistant that takes notes during Zoom, Google Meet, and Microsoft Teams calls, with transcript support in 28 languages.
Key Features
Notes arrive after each call so you can focus on the discussion. They capture the key talking points, though they tend to be shorter and lighter on detail than some competitors.
There is no mobile app, so it works for online meetings only.
Meeting Transcripts and Recordings
Once you join an online meeting, Fathom automatically records and transcribes it, sending the transcript within 5 to 10 minutes. It cannot transcribe uploaded video or audio files.
Collaboration Tools
You can organize calls into folders and share notes, recordings, and transcripts with teammates, though collaboration features require a paid plan.
Integrations
Through its Zapier integration, Fathom connects with over 7,000 apps.
Other Features
- Ask Fathom: An AI assistant that answers questions and performs actions from your prompts, similar to having ChatGPT inside your notes.
- Meeting analysis: Team plans add metrics to see how team members perform in online meetings.
Pricing
Fathom's Free plan covers unlimited recordings, storage, and transcriptions, but limits AI tools, for example to 5 meeting summaries.
The Premium plan is $16 per user per month billed annually and adds unlimited AI summaries, more integrations, and branding.
The Team Edition is $15 per user per month billed annually and unlocks team collaboration features like folders, comments, and keyword alerts.
The Business plan is $25 per user per month billed annually and adds AI coaching, deal view, advanced security, single sign-on, and custom data retention.
Pros and Cons of Fathom
Want a closer look? See our MeetGeek vs. Fathom comparison.
Notion
Best meeting notes software for manual meeting notes.
If you prefer manual note-taking, Notion may be ideal. It is an all-in-one workspace for note organization, project and task management, and more.
Key Features
Here is how this note-taking app helps you stay organized.
You can create pages for almost any purpose, such as meeting agendas, notes, to-do lists, or project trackers, and keep everything organized in one place.
It is an advanced text editor that supports headings, subpages, bullet points, and tables, so you can build detailed notes from your calls. It will not save as much time as an AI assistant, but it is a practical way to structure notes.
Integrations
It also offers a wide range of integrations, connecting with more than 7,000 apps.
Other Tools
- AI assistant: Notion AI can summarize notes, draft follow-up emails, translate pages, find action items, and improve your writing.
- Task management: Add due dates and priorities and assign tasks to teammates.
- Project management: Visualize projects with views from calendars to boards.
Pricing
The lineup includes a free plan and three paid tiers.
The Free plan covers a collaborative workspace for up to 10 guests, integrations, and 7-day page history.
The Plus plan is $10 per user per month billed annually, with unlimited blocks and file uploads, 30-day page history, automations, and up to 100 guests.
The Business plan is $20 per user per month billed annually and adds private teamspaces, bulk PDF export, advanced page analytics, 90-day page history, full Notion AI, and up to 250 guests.
Notion also offers an Enterprise plan with custom pricing.
Pros and Cons of Notion
OneNote
Best simple app to write meeting notes.
OneNote is a simple note-taking app for creating, organizing, and storing notes. It offers most features for free and is one of the few apps that supports handwritten notes.
Key Features
It is one of the simplest note-taking apps we tried, letting you start writing the moment you click on a page.
You can embed content from other sources, such as YouTube videos, documents, and audio clips. If your device has a touchscreen, handwriting notes instead of typing is a real plus.
Integrations
Besides working with other Microsoft Office apps, OneNote connects with more than 7,000 apps through its Zapier integration.
Other Tools
- Web clipper: Save a full web page or part of one to read later.
- Optical character recognition: Scan images and PDFs and copy text from them.
Pricing
OneNote needs a Microsoft account. The free version gives you almost every feature, except a few extras like storing files locally on Windows, and 5 GB of storage. A paid Microsoft 365 account unlocks all features and more storage.
Pros and Cons of OneNote
Evernote
A solid app for writing meeting notes.
Evernote is a popular note-taking app that works across Windows, Mac, web, Android, and iOS.
Key Features
It is a solid meeting notes app, letting you create notebook stacks and tags to keep things organized.
While writing, you can choose different formats, and the slash menu gives you headings, tables, or calendar events. It also supports handwritten notes.
Formatting covers highlighting, bold, italic, and underline, plus a drag-and-drop system for moving content around your pages.
Integrations
It supports Gmail, Salesforce, Zapier, Slack, and Microsoft Teams integrations. The Zapier connection is especially powerful, linking it with more than 7,000 apps.
Other Tools
- Web clipper: Save articles and pages to your workspace.
- AI assistant: Summarize, write, and translate text, and fix typos or adjust tone.
- Audio notes: Record discussions and turn them into text-based notes.
Pricing
There is a free plan plus paid tiers. In late 2025 Evernote replaced the Personal and Professional plans with Starter and Advanced.
The Free plan is limited to 50 notes and two devices, with the web clipper, calendar, and task tools included.
The Starter plan is $8.25 per user per month billed annually and lifts the main free-plan limits.
The Advanced plan is $20.83 per user per month billed annually and adds AI features and larger monthly uploads.
The Teams plan is $24.99 per user per month and adds shared workspaces, an admin console, and user management.
Pros and Cons of Evernote
Summary: Best Meeting Notes App in 2026
There are plenty of meeting notes apps to choose from. First, decide whether you want to write notes manually or automate them.
Our top picks for manual note-taking are Notion, OneNote, and Evernote, which make it easy to capture and organize notes your way.
If you want a more efficient option for online meetings, an AI meeting assistant saves time, boosts productivity, and makes calls less stressful by removing the need to juggle several tasks at once.
If you are ready to change how you run your meetings, MeetGeek records, transcribes, analyzes, and summarizes every call automatically so you get the most out of them.
Key Takeaways
- MeetGeek is the best meeting notes app in 2026 for automated AI notes, with recording, transcription, and summaries in 100+ languages.
- Otter AI and Fathom are strong AI alternatives, though Otter focuses on English and Fathom covers 28 languages and online meetings only.
- Notion, OneNote, and Evernote are the best manual note-taking apps when you prefer to write notes yourself.
- AI assistants save the most time by removing manual note-taking, while manual apps give you more control over structure.
- MeetGeek's free plan includes 3 hours of transcription per month, unlimited AI summaries, and global search.
Frequently Asked Questions
What Is the Best App for Meeting Notes?
MeetGeek is the best meeting notes app in 2026. It automatically transcribes, records, and prepares AI meeting notes from your online meetings and uploaded files. It works on Zoom, Microsoft Teams, and Google Meet in 100+ languages.
MeetGeek's summaries break each meeting into action items, next steps, concerns, facts, and decisions, so you can focus on the conversation instead of juggling note-taking, listening, and speaking.
Is There a Free AI to Take Notes During Meetings?
Yes. You can use MeetGeek free for your online meetings. The free plan includes 3 hours of transcription per month, 3 months of transcript storage, and 1 month of audio storage.
Compared with other note-taking apps, MeetGeek's free version is full of advanced features like unlimited AI summaries, integrations, analytics, and global search.
Which App Can I Use to Write the Minutes of a Meeting?
You can write meeting minutes yourself in a note-taking app, or let an AI meeting assistant like MeetGeek do it for you. MeetGeek uses advanced AI to deliver accurate transcriptions and summarize key moments in 100+ languages, so every important part of the meeting is captured.
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