A meeting notes app is software for capturing, organizing or generating notes from a meeting. Some apps record and summarize the conversation automatically; others give you a structured place to write the notes or minutes yourself. AI meeting assistants can go further, turning the conversation into structured notes with decisions, action items and owners, then sending the follow-up to the tools your team already uses.
AI meeting assistants like MeetGeek, Otter and Fathom were built to capture calls. Note apps like Notion and Evernote, once places where you typed notes yourself, have added their own meeting recording in the last year. OneNote is still mostly a place to write.
The list covers three AI meeting assistants and three note-taking apps, comparing how each handles meetings, what the free plan includes and what it costs. If you only want AI note takers, our AI note-taking apps for teams compares eight of them in more depth.
Which Meeting Notes Apps Are the Best in 2026?
MeetGeek publishes this comparison and is one of the tools included. Every price and limit below comes from each vendor's own pricing or help pages.
| App | Best for | How it captures meetings | Free plan | Paid from (billed annually) |
|---|---|---|---|---|
| MeetGeek | Automated notes and minutes that sync to your other tools | Bot or no bot (desktop app, Chrome extension), mobile app, file uploads | 3 hours a month, 2 hours per meeting | $9.99 per user a month |
| Otter AI | Live transcripts in English meetings | Bot or desktop app, mobile app, file uploads | 300 minutes a month, 30 minutes per conversation | $8.33 per user a month |
| Fathom | Free recording of online calls | Bot; bot-free option in beta on Mac | Unlimited recordings, 5 advanced summaries a month | $15 per user a month (Team, 2-user minimum) |
| Notion | Teams whose notes already live in Notion | Desktop app without a bot, Business plan only | Notes free; AI Meeting Notes as a trial | $10 per user a month (AI Meeting Notes from $20) |
| OneNote | Writing notes by hand or keyboard, for free | You type or write; Copilot capture for work and school accounts | Free with a Microsoft account | Microsoft 365 Personal, $99.99 a year |
| Evernote | Personal notes plus occasional recordings | You type; AI Transcribe records browser meetings or from your mic (beta) | 50 notes, 1 device, no AI Transcribe | $8.25 per user a month |
Table last updated: October 1, 2026.
MeetGeek
Best for automated meeting notes and minutes that sync to your other tools.
MeetGeek records, transcribes and summarizes your online meetings and uploaded audio or video files. It captures Zoom, Microsoft Teams and Google Meet calls in 100+ languages, either with a notetaker that joins the call or without a bot, through the desktop app or the Chrome extension.
After the call, MeetGeek can send the summary, action items and transcript to the tools your team already uses, instead of leaving them inside the meeting app.
Auto-recording takes notes even when you cannot join a call, so you still get notes from meetings that overlap.
Key Features
The AI summaries break each meeting into key topics, action items, next steps, concerns, facts and decisions. That gives you much of the information needed for meeting minutes, including decisions, action items and who owns the next step.
It also detects the meeting type automatically, for example a demo call or a weekly team sync, and tailors the notes to that call.
For in-person meetings, the mobile app records, transcribes and summarizes in-person conversations, which helps at events and in-office sessions.
Meeting Transcripts and Recordings
Each meeting transcription labels speakers automatically, and you can correct a name if MeetGeek gets it wrong. Searching the transcript jumps to the moment a word was said, and you can also upload existing audio or video files for transcription.
Collaboration Tools
Members can create and share meeting snippets and comment on notes, so everyone can act on what was discussed. On the Business plan, team spaces and automatic sharing send each summary to the right people.
Integrations and Automations
MeetGeek has native integrations with tools like Notion, Slack, HubSpot, Salesforce and Asana, plus 10,000+ connected apps through Zapier, Make and n8n. Notes, highlights and tasks sync the moment a meeting ends. AI Chat with tools can also act on a meeting, for example by drafting a follow-up email, updating your CRM after a demo call or posting a Slack alert when a competitor is mentioned.
Other Features
- Meeting analytics: track talk time, sentiment and participation to improve future meetings;
- AI Chat and search: ask questions across all your meetings instead of scrolling through transcripts;
- API and MCP: connect your meeting history to Claude and ChatGPT, on every plan.
Pricing
There is a free plan and three paid plans:
- Basic (Free): 3 hours of transcription a month, up to 2 hours per meeting, 3 months of transcript storage, unlimited AI summaries, bot and bot-free recording, AI Chat and API access;
- Pro: $15.99 per user a month, or $9.99 billed annually, with 20 hours a month, meeting templates, and AI agents and workflows;
- Business: $27 per user a month, or $17 billed annually, with unlimited transcription, up to 3 hours per meeting, HD video recording, team spaces and a 14-day free trial;
- Enterprise: custom pricing, up to 4 hours per meeting, SSO and SCIM, and custom data retention.
MeetGeek holds a 4.6 out of 5 rating on G2 from 490 reviews. TheBusinessDive also lists MeetGeek pros, cons and alternatives.
Pros and Cons of MeetGeek
Pros:
- Records with or without a bot, and in person through the mobile app;
- Transcribes 100+ languages and detects the language automatically;
- Summaries already split into action items, decisions and next steps;
- Native integrations and workflows push notes into your CRM or Notion after every call.
Cons:
- The free plan and Pro cap each recording at 2 hours;
- Video storage is only available on Business and Enterprise.
If you want notes, minutes and follow-ups that reach your other tools without copying anything, start with MeetGeek's free plan.
Otter AI
Best for live transcripts in English meetings.
Otter AI is an AI meeting assistant that provides live transcripts and notes on the key talking points from your meetings. It works with Zoom, Google Meet and Microsoft Teams, through a notetaker that joins the call or, since August 2026, a desktop app that records without one.
Key Features
After the call, Otter generates a summary with takeaways and action items.
Otter transcribes six languages on every plan: English, Spanish, French, German, Japanese and Chinese. Transcription is limited to those six languages.
A mobile app is available too, so you can reach your notes across devices and record in-person conversations.
Meeting Transcripts and Recordings
Real-time transcription runs during calls, and you can import audio and video files as well. The app can also capture slides and insert them into the summary. Otter does not record video from your calls itself, which can matter for sales teams.
Collaboration Tools
You can add comments, highlight key points and assign action items during or after meetings. You can also invite teammates and create channels to communicate.
Integrations
Otter connects with 9,000+ apps through Zapier, from the Pro plan. Salesforce and HubSpot sync is available on Pro and Business, with limits on the number of users.
Other Features
- Otter AI Chat: ask questions about a meeting, with a monthly query allowance on each plan;
- Otter Sales Notetaker: sales-focused notes and CRM workflows, on the Enterprise plan only.
Pricing
There are four plans:
- Basic (Free): 300 transcription minutes a month, 30 minutes per conversation and 3 file imports in total;
- Pro: $16.99 per user a month, or $8.33 billed annually, with 1,200 minutes a month, 90 minutes per conversation and 10 imports a month;
- Business: $30 per user a month, or $19.99 billed annually, with unlimited minutes and up to 4 hours per conversation;
- Enterprise: custom pricing, with the Sales Notetaker, advanced security and organization-wide deployment.
Pros and Cons of Otter AI
Pros:
- Live transcript you can follow and highlight during the call;
- Desktop app records without a bot joining;
- AI Chat on every plan, including the free one.
Cons:
- Six transcription languages;
- The free plan stops each conversation at 30 minutes;
- No native video recording.
Want a closer look? See our MeetGeek vs. Otter comparison.
Fathom
Best for free recording of online calls.
Fathom is an AI meeting assistant that takes notes during Zoom, Google Meet and Microsoft Teams calls, with transcripts in 38 languages.
Key Features
Fathom records and transcribes the call, then generates notes covering the main talking points.
Fathom has started offering recording without a bot, listed as a beta for Mac on its pricing page. There is no mobile app yet; an iPhone app for in-person meetings is on a waitlist.
Meeting Transcripts and Recordings
Once you join an online meeting, Fathom records and transcribes it automatically. It cannot transcribe uploaded video or audio files.
Collaboration Tools
You can organize calls into folders and share notes, recordings and transcripts with teammates, though the team features need a paid plan.
Integrations
Fathom connects with CRMs such as Salesforce and HubSpot, and with 9,000+ apps through Zapier.
Other Features
- Ask Fathom: ask questions across your recorded calls and transcripts;
- Meeting analysis: team plans add metrics on how team members perform in online meetings.
Pricing
Fathom has a free plan and three paid plans:
- Free: unlimited recordings, storage and transcription, with advanced AI summaries for the first 5 calls each month;
- Premium: $20 per user a month, or $16 billed annually, with unlimited AI summaries;
- Team: $19 per user a month, or $15 billed annually, with a 2-seat minimum and shared folders, comments and keyword alerts;
- Business: $34 per user a month, or $25 billed annually, with a 2-seat minimum, AI coaching, deal view and advanced security.
Pros and Cons of Fathom
Pros:
- Unlimited recordings on the free plan;
- Transcripts in 38 languages;
- Notes sent right after the call.
Cons:
- No file uploads;
- No mobile app or in-person recording yet;
- Team and Business plans need at least 2 seats.
Want a closer look? See our MeetGeek vs. Fathom comparison.
Notion
Best for teams whose notes already live in Notion.
Notion is a workspace for notes, tasks and projects. For years it was a place to type meeting notes by hand. With AI Meeting Notes, it can now also record and summarize a meeting itself, on the Business plan.
Key Features
Meeting pages can combine agendas, notes, to-do lists and project trackers, using headings, subpages, bullets and tables.
AI Meeting Notes works without a bot. In the desktop app it hears your system audio and microphone, so it captures everyone on a Zoom, Google Meet or Teams call. In the browser it hears only your microphone, and on mobile only what the phone picks up, which suits in-person meetings. It transcribes 15 languages, labels speakers in English only, and allows up to 10 hours a day per user.
Integrations
Notion connects natively with tools like Slack, Google Drive and GitHub, and with 9,000+ apps through Zapier. If you already keep notes in Notion, our guide to AI Notion meeting notes shows how to get summaries into it automatically.
Other Features
- Notion AI: summarizes pages, drafts follow-up emails and finds action items;
- Task management: add due dates and priorities and assign tasks to teammates;
- Project management: see projects as calendars, boards or timelines.
Pricing
The lineup includes a free plan and three paid tiers:
- Free: a collaborative workspace with up to 10 guests and 7-day page history;
- Plus: $10 per user a month billed annually, with 30-day page history and more guests;
- Business: $20 per user a month billed annually, with Notion AI, AI Meeting Notes and 90-day page history;
- Enterprise: custom pricing.
Free and Plus include AI Meeting Notes only as a limited trial.
Pros and Cons of Notion
Pros:
- Notes, tasks and projects in one workspace;
- AI Meeting Notes records without a bot on the Business plan;
- Flexible templates for agendas and minutes.
Cons:
- Meeting recording needs the Business plan;
- The browser version hears only your own microphone;
- Speaker labels work in English only.
OneNote
Best for writing notes by hand or keyboard, for free.
OneNote is a simple note-taking app for creating, organizing and storing notes. It is free with a Microsoft account.
Key Features
You can type notes, embed documents, videos and audio clips, or write by hand on a touchscreen.
OneNote does not join or record your online meetings by itself. Microsoft's newer Capture feature in Copilot Notebooks, which runs inside OneNote, can transcribe conversations and detect Zoom, Webex and Google Meet calls on Windows. It is limited to work or school accounts with a Microsoft 365 Copilot license and is still rolling out, with the Windows meeting detection in beta.
Integrations
Besides working with the other Microsoft 365 apps, OneNote connects with 9,000+ apps through Zapier.
Other Features
- Web clipper: save a full web page, or part of one, to read later;
- Text recognition: copy text from images and PDFs.
Pricing
OneNote is free on all your devices with a Microsoft account. A Microsoft 365 Personal plan ($9.99 a month or $99.99 a year) adds more storage, the desktop Office apps and Copilot.
Pros and Cons of OneNote
Pros:
- Free on every device;
- Handwriting and drawing on touchscreens;
- Works naturally with Microsoft 365.
Cons:
- No meeting recording on personal accounts;
- Copilot Capture needs a work or school account with a Copilot license.
Evernote
Best for personal notes plus occasional recordings.
Evernote is a note-taking app for Windows, Mac, web, Android and iOS.
Key Features
Notebooks, stacks and tags keep notes organized. While writing, the slash menu gives you headings, tables or calendar events, and you can move content around by drag and drop. It also supports handwritten notes.
Its AI Transcribe feature records meetings in the app and turns them into a transcript and summary with speaker recognition. For remote meetings, the meeting has to run in a browser tab, so the Zoom or Teams desktop apps are not supported. Evernote also transcribes uploaded recordings of up to 120 minutes, in 50+ languages. Evernote still describes the feature as a beta for paid users.
Integrations
It supports Gmail, Salesforce, Slack and Microsoft Teams integrations, and connects with 9,000+ apps through Zapier.
Other Features
- Web clipper: save articles and pages to your workspace;
- AI Edit: summarize, translate and rewrite text, or fix typos and tone.
Pricing
There is a free plan, two paid plans for individuals and an Enterprise plan for teams. In November 2025 Evernote replaced the Personal and Professional plans with Starter and Advanced:
- Free: 50 notes, 1 notebook and 1 device;
- Starter: $14.99 a month, or $99 a year, with 1,000 notes and 3 devices;
- Advanced: $24.99 a month, or $249.99 a year, with more uploads and AI features;
- Enterprise: custom pricing for teams.
Pros and Cons of Evernote
Pros:
- Apps on every major platform;
- Strong web clipper and search;
- AI Transcribe records and summarizes in-person and browser meetings.
Cons:
- The free plan is limited to 50 notes on 1 device;
- Remote meeting recording works only in a browser tab;
- AI Transcribe is still in beta.
How to Choose a Meeting Notes App
The right app depends on how you take notes today. These four questions can help you choose.
Do You Need Notes or Formal Minutes?
Notes are for you and your team: what was said, what to do next. Meeting minutes are the official record, with attendees, decisions, owners and approvals, often kept for a board or a client.
An AI note taker gives you a first draft of the minutes right after the meeting, with the decisions and action items already listed. Someone still reads it before it goes out. If you write minutes by hand, a note app with a meeting minutes template works fine.
Where Do Your Meetings Happen?
- Online calls: any of the AI note takers, or Notion's desktop app on the Business plan;
- In person: MeetGeek and Otter have mobile apps, and Notion and Evernote can record from your microphone;
- Calls where a bot would be awkward: MeetGeek's desktop app and Chrome extension, Otter's desktop app, Notion's desktop app, or Fathom's Mac beta.
Even when no bot joins the call, you still need to tell participants you are recording.
How Long Are Your Meetings?
Most free plans limit each recording as well as the monthly total. Check both limits:
| App | Free plan per month | Longest recording on the free plan | Longest recording on a paid plan |
|---|---|---|---|
| MeetGeek | 3 hours | 2 hours | 2 hours (Pro), 3 hours (Business), 4 hours (Enterprise) |
| Otter AI | 300 minutes | 30 minutes | 90 minutes (Pro), 4 hours (Business) |
| Fathom | Unlimited recordings | Not stated | Not stated |
| Notion | Trial only | Trial only | Not stated (10 hours a day in total on Business) |
| Evernote | Not included | Not included | Not stated (uploads up to 120 minutes) |
Table last updated: October 1, 2026.
Did you know? According to MeetGeek data from the first half of 2026, 44.8% of meetings ended in under 30 minutes, and 3.6% ran two hours or longer.
Where Should Your Notes End Up?
Many teams use both kinds of app: a note app as the place where notes live, and an AI note taker that fills it. MeetGeek's Notion integration sends each summary, transcript and task list to a Notion page or database when the meeting ends, and Zapier or Make can do the same for OneNote or Evernote.
Summary: Best Meeting Notes App in 2026
If you prefer to write notes yourself, OneNote is the simplest free option, while Notion combines notes with tasks and projects. Evernote suits personal notes across devices and adds AI transcription on paid plans.
If you do not want to type notes or minutes, an AI note taker can record and summarize your meetings for you. MeetGeek then sends the results to the tools your team already uses.
Key Takeaways
- MeetGeek, Otter and Fathom record and summarize meetings for you; Notion, OneNote and Evernote are note apps first.
- Notion AI Meeting Notes needs the Business plan, and Evernote's AI Transcribe records remote meetings only in a browser tab.
- Free does not mean unlimited: compare the monthly allowance and the longest recording each plan allows, which is 30 minutes on Otter's free plan and 2 hours on MeetGeek's.
- An AI note taker can feed the note app you already use, so you do not have to pick one or the other.
Frequently Asked Questions
What Is the Best App for Meeting Notes?
For notes you do not have to type, MeetGeek is our top pick in this comparison. It records Zoom, Microsoft Teams and Google Meet calls with or without a bot, summarizes them in 100+ languages into action items, decisions and next steps, and sends the notes to your other tools.
If you prefer to write notes yourself, Notion is our pick among the note apps here, and OneNote is free with a Microsoft account.
Is There a Free AI to Take Notes During Meetings?
Yes. MeetGeek's free plan includes 3 hours of transcription a month, up to 2 hours per meeting, unlimited AI summaries and 3 months of transcript storage. Otter's free plan gives 300 minutes a month but stops each conversation at 30 minutes, and Fathom's free plan records without limits but includes advanced summaries for only 5 calls a month.
Which App Can I Use to Write the Minutes of a Meeting?
You can write minutes yourself in a note app like OneNote or Notion, or let an AI meeting notes tool like MeetGeek draft them. MeetGeek pulls out the decisions, action items and owners, so you review a draft instead of starting from a blank page.
Can Notion or Evernote Record Meetings?
Yes, both can now. Notion AI Meeting Notes records without a bot on the Business plan, and captures the whole call only in the desktop app. Evernote's AI Transcribe, still in beta for paid plans, records in-person meetings and meetings running in a browser tab, but not the Zoom or Teams desktop apps.
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