AI Notetakers for In-Person Meetings: 5 Best Mobile Apps for Android & iOS in 2025

Let's be honest. Today, you can find a lot of reviews of AI notetakers for Zoom calls and Teams meetings. Everyone's talking about virtual meeting assistants. But here's the thing – in 2025, we're still having plenty of face-to-face meetings. In conference rooms. At business meet ups. During interviews.

Your smartphone can be your AI meeting assistant too. The best mobile apps now record your in-person meetings, transcribe speech, and structure notes. We've tested the top options for iPhone and Android and filtered the apps with highest reviews from users. 

In this article, we will review and compare the top apps on the market to help you find the perfect fit for your needs, whether you prioritize transcription accuracy, AI features, or collaboration options.

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What to look for in an AI Notetaker for in-person meetings

Before diving into the app reviews, let's first align on the key criteria that define a top-tier AI notetaker for face-to-face meetings:

• Accurate speech recognition - Handles multiple speakers, accents, and background noise
• Smart organization - Automatically structures notes with key points, action items, and summaries
• Quick setup - Starts recording in seconds, not minutes
• Export options - Syncs with your existing tools (Slack, Notion, email, etc.)
• Offline functionality - Works without Wi-Fi or cellular data when you're in dead zones
• Battery efficiency - Won't drain your phone during long meetings
• Multi-language support - Handles international meetings and mixed languages

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A Review of the Best AI Meeting Note-Taker Apps

Now let's dive into the apps that actually deliver on these promises. We've tested each one extensively in real meeting scenarios.

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MeetGeek

While many tools focus on a single meeting type, MeetGeek is designed for the reality of modern hybrid work. It’s a comprehensive AI notetaker designed for professionals and teams who need detailed, automated note-taking for both online and in-person meetings. Its mobile apps for Android and iOS enable seamless recording and transcription of face-to-face conversations, even offline.

What makes MeetGeek great for in-person meetings:

• Specifically designed to capture office meetings, conference talks, and offline coaching sessions in one-click; 
• Quick upload of the recorded conversations for automatic speech-to-text processing;
• Supports over 50 languages and custom vocabulary for industry terms;
• AI meeting notes with action items and key topics that are tailored to the context of the recorded conversation;
• Supports offline recording and transcription syncing when online;
• Mobile apps allow to manage upcoming schedule meetings and catch up with past record notes on-the-go;
• Offers advanced web features like sentiment and talk rate analysis, AI chat for deeper insights, 7,000+ app integrations, team workspaces, and collaboration tools;
• Works across both iOS and Android.

User feedback highlights:

• Praised for ease of use on mobile and accuracy of transcription in noisy environments;
• Valued for AI summaries that save time on manual note-taking;
• Appreciated for strong privacy controls and enterprise-grade security.

Weaknesses

It is not designed for live transcription of in-person meetings directly within its mobile app. The workflow requires recording and then getting the transcription, AI meeting notes and highlights a few minutes later.

Best for: Hybrid teams who want a single, powerful system to manage the knowledge from both their online and in-person meetings, with a strong emphasis on personalization, high-quality automated summaries, and action items.

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Otter.ai

Otter is a well-known name in AI transcription with basic real-time transcription and speaker identification features. It offers standard functionality for users who need straightforward note-taking across devices. The platform supports recording in-person meetings in English, Spanish, and French languages. 

What makes Otter great for in-person meetings:

• Provides real-time captions and notes for in-person meetings and lectures;
• Features speaker identification and keyword highlights;
• Quick note-taking with voice commands during meetings;
• Automatic punctuation and formatting;
• Meeting playback with synchronized text highlighting;
• Strong mobile app presence on both platforms - works across both iOS and Android.

User feedback highlights:

• Users appreciate the real-time transcription feature when it works properly;
• Live editing capabilities allow for quick corrections during meetings;
• Speaker identification performs adequately in quiet environments.

Weaknesses

The transcription accuracy is generally cited to be around 80-85%, and it can struggle with heavy accents. Its language support is limited to English, Spanish, and French.

Battery drain during extended use is a recurring issue, and accuracy drops significantly in noisy environments or with multiple speakers talking simultaneously. 

Best for: English-speaking individuals  who need real-time editing capabilities.

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Fireflies.ai

Fireflies offers meeting transcription with additional analytics features, though it can be complex for users who just need basic note-taking. While it provides more free tier minutes than some competitors, the interface can feel overwhelming for simple meeting scenarios. The platform targets teams that want conversation analytics beyond standard transcription.

What makes Fireflies great for in-person meetings:

• High performance in handling cross-talk and multiple speakers;
• Comprehensive meeting analytics beyond basic transcription;
• Automatic meeting categorization and tagging;
• Integration with 40+ business apps and CRM systems;
• Works across both iOS and Android.

User feedback highlights:

• Users value the higher free tier limits compared to Otter, for example;
• Sentiment analysis and conversation insights provide useful meeting context;
• Task extraction and action item identification work well for follow-ups.

Weaknesses

Many users find the interface overwhelming and cluttered, especially for simple meeting scenarios. The abundance of features can make basic transcription tasks more complicated than necessary. 

Users also report inconsistent performance in challenging audio conditions despite marketing claims, and the mobile app can be sluggish with large meeting files. Some users experience sync issues between devices and find the learning curve steep for accessing advanced features.

Best for: Teams that need conversation analytics and don't mind a more complex interface.

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Minutes

Minutes is a newer player in the AI transcription space, focusing on mobile-first meeting note-taking with straightforward functionality. It aims to provide essential audio to text features without the complexity of more established platforms. While it lacks the advanced features of the apps reviewed above, it offers a clean, simple approach for users who want basic AI note-taking capabilities.

What makes Minutes great for in-person meetings:

• Mobile-first design optimized for smartphone recording
• Offline recording capability with later sync
• Basic speaker identification features
• Export options for sharing meeting notes
• Lightweight app with minimal battery drain

User feedback highlights:

• Simple interface appeals to users who want basic functionality without complexity
• Mobile-first design works well for smartphone recording scenarios
• Lightweight app doesn't consume excessive battery during meetings

Weaknesses

Limited user reviews make it difficult to assess long-term reliability and performance. The feature set is basic compared to established competitors, lacking advanced transcription accuracy and speaker identification capabilities. Users report occasional sync issues and limited integration options with popular productivity tools. The app's newer market position means fewer updates and less community support for troubleshooting.

Best for: Users looking for a simple and elegant app specifically for transcribing in-person discussions, though more established options may be safer choices.

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SoundType AI

SoundType AI is an emerging voice-to-text application that leverages AI for meeting transcription and note organization. It focuses on providing core transcription functionality with a user-friendly mobile experience. The app is still building its feature set and user base compared to more established competitors in the market.

What makes SoundType great for in-person meetings:

• Focus on voice-to-text accuracy for mobile devices
• Lightweight interface designed for quick recording
• Simple export options for sharing transcripts
• Battery-efficient operation during long meetings
• Quick setup and minimal learning curve

User feedback highlights:

• Voice-to-text accuracy is decent for basic transcription needs
• Quick setup and minimal learning curve for new users
• Battery-efficient operation during standard meeting lengths

Weaknesses

The app lacks comprehensive user reviews and ratings, making it difficult to verify consistent performance across different devices and scenarios. Feature limitations compared to established competitors include poor speaker identification and limited language support. Users report inconsistent transcription quality with technical terms and proper nouns. The app's early market stage means fewer integration options and limited customer support resources for troubleshooting issues.

Best For: Users interested in emerging AI transcription technology.

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FAQ

What is the best AI notetaker for in-person meetings?

The best AI notetaker depends on specific needs such as transcription accuracy, language support, offline capabilities, and integrations. MeetGeek, Fireflies.ai, and Otter.ai are leading options with strong transcription accuracy (~95%), mobile apps for Android and iOS, and robust AI features. 

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Is there a free version of an AI notetaker, and what are the limitations of free plans?

Yes, most leading AI notetakers offer a free version. For example, MeetGeek offers a free plan with access to all features, and Otter.ai has a popular Basic Plan. However, these free plans come with limitations. Common restriction include a cap on monthly transcription minutes.

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How accurate are the transcriptions generated by AI notetaker apps during in-person meetings?

Most leading AI notetakers report transcription accuracy around 95% under optimal conditions. MeetGeek mobile apps emphasize high accuracy and speaker recognition to improve transcription quality. Besides the rest, accuracy for in-person meetings is highly dependent on audio quality. To get the best results, place the phone in a central location, minimize background noise, and ensure speakers talk clearly. Using an external microphone can also significantly improve transcription quality.

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Which mobile platforms do these AI notetakers support - Android, iOS, or both?

All reviewed apps - MeetGeek, Otter.ai, Fireflies.ai, and SoundType AI, offer mobile apps for both Android and iOS. This cross-platform availability makes it easy to find the best AI notetaker app for Android and iOS users alike, ensuring compatibility regardless of your device.

Conclusion: Choosing the Best App for Your Meetings

Ultimately, the best mobile app for recording and transcribing in-person meetings is the one that aligns with your specific priorities.

If you need a user-friendly tool for real-time transcription and team collaboration in English, Otter.ai is a good choice. For global teams requiring extensive language support, Fireflies.ai is a nice app. If you’re always looking for new apps that still provide major basic features, Minutes and SoundType deliver exactly that.

And for modern teams operating in a hybrid world, where meetings happen both online and in-person, a tool that centralizes all that knowledge is invaluable. MeetGeek outperforms at creating powerful AI summaries and actionable insights from any meeting, ensuring your entire team stays aligned.

As work continues to evolve, having an intelligent assistant to handle note-taking is no longer a luxury, but it’s a competitive advantage. Explore how MeetGeek can centralize your meeting intelligence and give you back hours of productive time.