By clicking “Accept All Cookies”, you agree to the storing of cookies on your device to enhance site navigation, analyze site usage, and assist in our marketing efforts. View our Privacy Policy for more information.
MeetGeekBlogHow to Transcribe Zoom Meetings into Google Docs
Back to Blog

How to Transcribe Zoom Meetings into Google Docs


Learn how to efficiently transcribe your Zoom meetings into Google Docs with these simple steps. Increase productivity and easily reference past discussions.

Anastasia Muha
November 1, 2023
5 min read
Table of content
Boost Your Meeting Productivity!
Record, transcribe and get AI summaries of your online meetings.
people on the call discussing feature requestSign Up for Free
Share the knowledge with your circle

Image Source: Freepik

Ever wondered what the secret to effortlessly transcribing Zoom meetings into Google Docs is? Imagine the convenience of having a perfect, verbatim record of every word and idea discussed during virtual meetings. 

Whether you're a student trying to capture every detail for notes or a professional in need of accurate meeting minutes, this step-by-step guide will surely come in handy. Get ready to unlock the power of automated transcription and conquer your Zoom meetings like a pro!

Benefits of Transcribing Zoom Meetings

Virtual meetings have become an integral part of our daily professional and personal lives. However, a key challenge of video conferencing is ensuring that information is captured accurately and effectively. 

Here are the key benefits of transcribing Zoom meetings:

  • Increased accessibility
  • Improved searchability
  • Easier sharing and collaboration
  • Better note-taking

A. Increased Accessibility 

Having the transcript of a meeting allows participants to easily follow the discussion to identify any points they missed. Additionally, it eliminates communication barriers and allows for a more inclusive and productive meeting experience. 

This is particularly important for individuals with hearing impairments or language barriers. 

B. Improved Searchability 

Let’s face it: spending hours trying to recall specific details by revisiting an entire audio or video file is a waste of time. 

Having a meeting transcript, on the other hand, allows you to quickly find and reference specific points, action items, or decisions made during said meeting. This enables participants to focus on the most relevant information and make more informed decisions in a shorter amount of time.

C. Easier Sharing and Collaboration

Transcribed Zoom meetings make sharing and collaboration a breeze, given how easy it is to share a text transcript with colleagues or team members. 

Additionally, team members can review the meeting proceedings at their own pace and refer back to specific points as needed. This facilitates collaboration on meeting notes, as it enables individuals to add their thoughts and insights directly to the transcript. 

D. Better Note-Taking

During a meeting, it is common for participants to jot down notes to capture key points, action items, or ideas. However, it can be challenging to keep up with the fast-paced nature of the discussion and accurately capture everything. 

Transcribing the meeting eliminates the need for extensive note-taking, as participants can rely on the transcript for comprehensive and accurate information.

How to Transcribe a Zoom Meeting into Google Docs

There are two ways you can transcribe Zoom Meetings into Google Docs:

  • Manually, with Zoom’s native transcription feature
  • Automatically, with the help of a virtual meeting assistant

Method #1: Transcribing a Zoom Meeting Manually

Zoom’s built-in transcription feature enables you to download a text transcript of all audio captions and chats from a meeting. 

IMPORTANT: This feature is not available on their free plan. You’ll need a Pro, Business, Education, or Enterprise subscription, as well as account owner or admin privileges to enjoy this feature.

Enabling the Zoom native transcription feature requires a few simple steps:

Step 1: Enable Cloud Recording

  • Sign in to your account with your Zoom account credentials.
  • Go to Account Settings and navigate to the Recording tab.
  • Enable Cloud Recording and save the settings.

NOTE: You can only transcribe meetings that are stored in the Zoom Cloud, so you must have the Cloud recording setting enabled. The sessions that are saved on your personal device are not eligible for transcription.

  • Go to the Advanced Cloud recording settings, select the Create audio transcript box, and hit the Save button to confirm your selection.

Step 2: Download the Meeting Transcript 

  •  In your Zoom account's menu, navigate to the Recordings section. This is where you'll find all of your recorded meetings.
  • As previously mentioned, the transcription feature only works for Zoom Cloud recordings. In the Cloud Recording section, select the specific meeting you want to transcribe by clicking on it. 
  • Within the Cloud recording, you can access the audio and video files, as well as the Closed Captions feature, which provides a full audio transcription of your meeting. Simply click on the download button to have it saved in the default VTT format.

That's it! All you have to do now is to convert the VTT Zoom meeting transcription into DOC with the help of an online converter, paste it into your Google document, and share it with your team as needed!

Method #2: Transcribing a Zoom Meeting Automatically with MeetGeek

If you're tired of Zoom’s limitations or simply want to transcribe your Zoom meetings more effectively, MeetGeek is the perfect solution! 

MeetGeek is not your regular Zoom transcription service, but your very own AI-powered meeting automation platform that makes Zoom recording and transcribing effortless. On top of that, it offers a highly-customizable suite of features like summarizing, analyzing, and sharing meeting highlights with others.

Here’s what the process of transcribing your meetings with MeetGeek looks like!

Step 1: Create Your Account

Create a free MeetGeek account in a matter of seconds by signing up with your Google or Microsoft account.

Step 2: Connect Your Google Drive & Calendar 

From the Settings page, take a moment to connect your Google or Outlook Calendar (or both) account.

Then, proceed to sync your calendar with MeetGeek. Once you complete this step, the app will show all your scheduled and upcoming events in chronological order. 

NOTE: You always have a say in which meetings you want to be recorded and transcribed by deselecting the ones you want MeetGeek to skip.

If your meeting is unplanned, you can paste the meeting link into the Add to live ad-hoc meeting bar, and you're good to go.

Step 3: Join Your Zoom Meeting

Once your meeting starts, the MeetGeek Assistant will join as a participant and begin recording. The meeting host will be informed immediately and can grant permission in only one click, which further simplifies the process.

Afterward, you can concentrate on having productive conversations with your team, while the MeetGeek Assistant transcribes your Zoom meeting in the background.

BONUS: Even if you can’t attend a meeting, you can still have your MeetGeek virtual assistant join the conversation. 

Step 4:Export Your Meeting to Google Drive

Once your meeting is over, simply go to your Past Meetings, find the recorded Zoom meeting you’re interested in, and click on View Meeting. Here, you have the video recording, meeting highlights, and transcript readily available. 

Click on the Share on Google Drive button to export the transcript straight to your GDrive.

For each meeting, a separate document will be created. Here’s what each meeting transcript contains:

  • Name of the meeting
  • The platform where you hosted the meeting — Zoom, Microsoft Teams, or Google Meet
  • Meeting date and time
  • Attendees
  • Link to the recorded meeting & transcript
  • Meeting agenda
  • AI-generated meeting summary
  • Automatically-detected action items (next steps) 
  • The entire transcript

Alternatively, if you don’t want to export all your meeting transcripts separately, you can set up an Automated Workflow.

You can customize your workflow to export full transcripts, or just the highlights of your meetings. Additionally, you get to decide which transcripts get automatically exported into your Drive. 

Let’s say you are an HR manager. If you only want your team’s interview transcripts added to Google Drive, enter ‘interview’ into the Which name contains tab, and MeetGeek will only export the meetings that contain the word ‘interview’ in their title.   


Do More With MeetGeek

Now that you know how to transcribe Zoom meetings into Google Docs, it’s time to explore the added benefits of using MeetGeek! 

Meeting Agenda

Having to constantly switch between your notepad, the meeting agenda, and the Zoom conference itself to keep your meeting on track can be quite the nightmare. 

MeetGeek's Meeting Agenda feature simplifies the whole process by providing you with a user-friendly platform to create a well-structured and organized agenda for all types of meetings. 

And that’s not all. If you don’t have enough time to create a meeting agenda from scratch, we also provide a library of templates for you to choose from. Whether you need a generic template or one that can be tailored to specific meeting requirements, MeetGeek has got you covered. 

MeetGeek’s Meeting Agenda

Meeting Highlights

MeetGeek’s meeting highlights feature uses the keywords you provide to extract and highlight the most relevant parts of your Zoom meetings. This saves plenty of time when you’re looking for a specific segment of a meeting, since you don’t have to comb through the entire thing. 

Check out MeetGeek’s library of meeting templates! 

Repository of Conversations

With MeetGeek, you can easily dig into your past meetings and catch up on anything important that you might have overlooked. It's excellent for a quick refresher before your upcoming meeting, so you'll be completely ready and in the know. 

Plus, you have the convenience of automatically sharing meeting recordings with your team members, whether they were present or not. This way, everyone can stay in the loop, avoiding any potential misunderstandings or conflicts. 

Tips & Best Practices for Editing the Transcript

Regardless of how you choose to generate meeting transcripts, editing them is crucial for accuracy and clarity. 

Follow these tips to enhance the quality of your transcript:

  • Fix any errors in grammar, spelling, and punctuation: Ensure that your transcript is error-free, as this enhances its overall readability.
  • Add speaker names and timestamps: Speaker identification allows for clear attribution, while timestamps help locate specific parts of the transcript quickly.
  • Remove unnecessary filler words and phrases: Prune unnecessary filler words and phrases, such as "um," "uh," and repetitive expressions to make the transcript more concise and enjoyable to read.
  • Organize the transcript into a logical format: Have each section or topic organized coherently to make it easier for readers to navigate and understand how the meeting actually went.

Transcribe Zoom Meetings into Google Docs with MeetGeek! 

Virtual meetings are convenient, efficient, and allow us to connect with others from anywhere in the world. And while transcribing them has undeniable benefits, you must find a way to do so with as little effort as possible.  

MeetGeek handles the tedious task of accurately documenting your meetings, giving you the freedom to actively engage in virtual conversations — while bypassing Zoom’s limitations. If you're ready to experience the countless advantages of having your own AI meeting automation platform, try MeetGeek for free!

Article updated on 
April 22, 2024
Share the knowledge with your circle
Related posts

20 Outside-the-Box Ideas for Team Meetings

Energize and engage your team with one of these 20 innovative team meeting ideas.

This is some text inside of a div block.

How to ‘Share Screen’ on Zoom [PC/Mobile] + Pro Tips

Learn how to share your screen during Zoom meetings on both PC and mobile devices with our expert tips!

This is some text inside of a div block.

The 10 Secrets to Effective Meeting Management

Unlock the secrets to effective meeting management! Discover 10 game-changing strategies for productive meetings.

This is some text inside of a div block.

How to Set Up a Zoom Meeting & Stellar Tips for Boosted Engagement

Master the Zoom setup with our easy step-by-step guide. From scheduling to hosting, learn how to connect & engage in the digital world.

This is some text inside of a div block.

How to Set Up a Teams Meeting: A Step-by-Step Guide for Beginners

Learn to set up a Teams meeting effortlessly with our beginner-friendly guide. From scheduling to inviting, we cover every step!

This is some text inside of a div block.

How to Have a Successful Business Meeting in 2024

Master the art of successful business meetings this year with our top tips for planning, engaging, and achieving results in the modern workplace.

This is some text inside of a div block.

How to Join a Zoom Meeting from Any Device in 2024

Step into 2024 with ease: Learn to join Zoom meetings from any device with this simple, user-friendly guide for seamless virtual connections.

This is some text inside of a div block.

How to Change Hosts on Zoom Meetings 101

Learn the quick and easy steps to change hosts in Zoom meetings with this comprehensive and beginner-friendly guide.

This is some text inside of a div block.

How to Choose the Right Meeting Cadence: The Manager’s Playbook

Unlock the secrets to setting the perfect meeting cadence for optimal team productivity with this guide for managers.

This is some text inside of a div block.

What is Virtual Meeting & What to Expect in 2024: A Look Ahead

Discover the future of virtual meetings in 2024 and some out-of-time tips with this insightful article.

This is some text inside of a div block.

How to Transcribe Zoom Meetings into Google Docs

Learn how to efficiently transcribe your Zoom meetings into Google Docs with these simple steps. Increase productivity and easily reference past discussions.

This is some text inside of a div block.

The Ultimate End-of-Year Review: A Guide for Managers

Master the art of end-of-year reviews with our comprehensive guide for managers. Learn proven strategies to evaluate performance and set goals for success in the coming year.

This is some text inside of a div block.

How to Run an Effective Brainstorming Session

Get ready to unlock your team's creativity. Don't miss this guide to running an effective brainstorming session that will bring innovative ideas to life.

This is some text inside of a div block.

How to Host the Ultimate One-on-One Meeting

Discover how to organize one-on-one meetings that improve communication, foster engagement, and build stronger relationships in your team by reading this article!

This is some text inside of a div block.

Effective Data Visualization for Meeting Insights

Visualization makes conveying complex data more understandable. Let's discover how to level up your next meeting with visual assets.

This is some text inside of a div block.

How to Facilitate Inclusive and Collaborative Meetings

Good meeting planning and facilitation are what makes team meetings inclusive, collaborative, and effective leading to problem resolution and new idea generation.

This is some text inside of a div block.

Innovative Meeting Formats: Exploring Alternatives to Traditional Business Meetings for Enhanced Creativity

Explore some alternative meeting formats that can revolutionize how your team collaborates and generates ideas.

This is some text inside of a div block.

Top 8 Online Virtual Meeting Platforms for Growing Organizations

With more and more virtual meeting platforms being available in the market, choosing the right one for your business can be quite confusing and challenging.

This is some text inside of a div block.

How to Record Google Meet Sessions on Any Device in 2024

Discover how to easily record a Google Meet in our comprehensive guide. Read this article to never worry about missing important information again!

This is some text inside of a div block.

The Power of a Blog: How Meetings Can Be Transformed into Engaging Content

In this article, we'll unpack six inventive strategies for leveraging meeting transcripts to enhance your marketing efforts.

This is some text inside of a div block.

The 10 Best Alternatives for Your Meetings

Click through for a look at 7 of the top alternatives to Vowel for your next meeting.

This is some text inside of a div block.

The 10 Best Meeting Scheduling Software for 2024

The best meeting scheduling tools offer a frictionless experience for all participants. Here are 10 options that will save hours of your time!

This is some text inside of a div block.

10 Ways an AI Meeting Assistant Can Help With Your Meetings & Interviews

Without the right tools in place, meetings can be a painful process. Read this article to explore the 10 best use cases of having an AI meeting assistant!

This is some text inside of a div block.

Find Your Perfect Meeting Notes Template

Are meetings a part of your work life, but you have no idea what they should contain or even look like? Read this article to get your meeting notes template!

This is some text inside of a div block.

How To Record a Zoom Meeting If You’re Not a Host

Ever wondered how to record a Zoom meeting if you’re not the host? Here’s how to do that automatically, in only seconds!

This is some text inside of a div block.

15 Free Meeting Agenda Examples

Are you still trying to find the perfect meeting agenda examples to use as inspiration before your next meeting? Check out our free 15 templates!

This is some text inside of a div block.

Why You Need to Set Meeting Goals and How to Do That

The first step to a successful meeting is defining your meeting goals. Read this article to learn how high-performing teams do this!

This is some text inside of a div block.

6 Tips to Write a Successful Meeting Agenda with Examples

Want to write the ultimate meeting agenda and achieve all-time productivity in your team meetings? Follow these 6 pro tips to learn how and check out our free templates to get started.

This is some text inside of a div block.

The 5 Best Types of Check-In Questions for Meetings

Are you a manager trying to find the best check-in questions for meetings? Read this before your next meeting!

This is some text inside of a div block.

How to Write an Effective Meeting Invitation Email

Ever wondered what the recipe for a successful meeting invitation email is? Read this article to learn all of our tips and insights!

This is some text inside of a div block.

7 Tips to Write an Effective Meeting Recap

Are you new to writing meeting recaps? Read our 7 tips to learn all you need to know before sending your next meeting recap email!

This is some text inside of a div block.

11 Types Of Meetings: What Makes Them Different & Tips

Are you a manager and want to master the art of hosting meetings? Learn how to approach these 11 types of meetings effectively with our exclusive tips!

This is some text inside of a div block.

10 Types of HR Screening Questions to Ask If You're a Hiring Manager

Are you trying to find the best candidate for a job posting in your company? Read this article to discover the best types of HR screening questions!

This is some text inside of a div block.

Get Started with Meetgeek

Turn meetings from a necessary evil into a positive and rewarding experience