5 Best Fireflies.AI Alternatives in 2025: Top Picks

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In today’s fast-paced business world, effective meeting management and accurate transcription are more crucial than ever. 

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Fireflies.ai has a notable presence in this arena, but with so many options available in 2024, it’s important to explore alternatives that might better suit specific needs. This article delves into the 5 best Fireflies.ai alternatives, shining a light on the top meeting transcription software available on the market. 

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Whether you're a small startup or a large corporation, our analysis aims to guide you to the software that best fits your organizational requirements, ensuring that every word in your meetings is captured accurately and effortlessly. Let’s go!

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Why Should You Consider an Alternative AI Meeting Assistant to Fireflies.AI?

Fireflies is an AI voice assistant and note-taking service that helps transcribe meetings and conversations. Let’s take a closer look at the main pros and cons Fireflies users have reported!

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Pros of Fireflies.ai

Here are the pros of Fireflies.ai:

• AI capabilities: The platform features a great AI-powered search function, enhancing user experience and efficiency.
• Broad compatibility: The tool is compatible with all the leading web conferencing platforms, namely Google Meet, Zoom, and Microsoft Teams.
• Team collaborations: Fireflies facilitates team collaboration, offering numerous features specifically designed to bolster teamwork.
• Security protocols: Fireflies.ai uses end-to-end encryption to protect your data, making it a great option for those who care about their privacy.
• Free plan: For those just getting started, Fireflies provides basic features completely free of charge. 

Cons of the Fireflies

Here are the cons of Fireflies.ai:

• Lacking user experience: Users often find themselves navigating the product with minimal onboarding support, making Fireflies less intuitive and user-friendly compared to its competitors.
• Paid video recording only: While audio recording is available on all plans, video recording features are available on higher-pricing plans only.
• Lack of speaker recognition: While Fireflies offers reliable transcription services, it cannot recognize and differentiate between speakers.
• Restrictive free plan: The offered free plan falls short in comparison to industry standards, offering limited functionalities.
• Delayed transcript processing: The processing time for meeting transcripts can extend up to an hour with Fireflies.ai, potentially leading to user frustration.

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7 Best Fireflies.AI Alternatives for Virtual in 2024

If Fireflies isn’t a perfect fit for you and your team’s needs, we’re excited to tell you that the current AI assistant market offers plenty of great alternatives.

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Here are the best alternatives to Fireflies.ai: 

• MeetGeek
• Gong
• Tl;dv
• Fathom
• Avoma 

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1. MeetGeek.AI

MeetGeek is an advanced meeting automation platform that uses AI to provide comprehensive meeting transcripts, intelligent summarization of discussions, and the extraction of key topics and action items.

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What sets MeetGeek apart is its ability to uncover all the knowledge buried inside your meetings. By extracting valuable insights from every interaction, MeetGeek improves the efficiency and productivity of your team, allowing them the bandwidth to concentrate on higher-priority tasks.

A. Pros

Here are the advantages of using MeetGeek:

• Automated recording and accurate transcription: On top of automatically recording your meetings, MeetGeek uses advanced AI algorithms to deliver accurate meeting transcriptions and summarize key moments from your conversations in over 50 languages. 
• Intelligent summarization: MeetGeek’s AI meeting assistant provides super summaries for all your meetings, condensing any call transcript into a concise outline, allowing users to save time when catching up on crucial discussion points without going through the entire transcript.
• Action item extraction: A standout feature of MeetGeek is its capacity to find action items and key decisions in meeting transcripts. This functionality assists teams in staying organized and ensures that the key topics discussed turn into concrete and complete actions.
• Seamless integration: MeetGeek seamlessly integrates with over 2000 popular apps, including leading web conferencing platforms, your favorite collaboration apps, sales enablement software, CRM systems, and project management boards. 
• Collaborative workspace: Team members can access, edit, and provide comments on meeting notes, which empowers them to act on the information gathered during meetings.
• Meeting analytics: With MeetGeek, you can analyze voice conversations to track speaker talk time, sentiment analysis, participation rate, and other key metrics that will help you refine your future meetings.

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B. Cons

• Learning curve: Given MeetGeek’s advanced functionalities, users who are new to the platform may encounter a brief adjustment period.

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C. Pricing

MeetGeek offers 4 pricing plans: 

• Basic Plan (Free): includes 5 hours of transcription/month, 3 months of transcript storage, and 1 month of audio storage.
• Pro Plan ($19/ user/ month): offers 20 hours of transcription/ month, 1 year of transcript storage, and 6 months of video storage.
• Business Plan ($39/ user/ month): includes 100 hours of transcription, unlimited transcript storage, and 12 months of video storage.
• Enterprise Plan (starting at $59/ user/ month): provides unlimited transcription, endless transcript storage, and the option for custom video storage.

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D. MeetGeek vs Fireflies.AI: A Feature Comparison

Here is a feature comparison between MeetGeek and Fireflies:

• AI-generated summaries: MeetGeek delivers both text and video summaries, enriching your understanding with key takeaways, action items, and speaker insights in both formats. Meanwhile, Fireflies only generates text-based AI summaries, potentially overlooking the benefits of visual representation.
• Video snippet sharing: MeetGeek facilitates easy sharing of individual video snippets from your meetings, allowing for quick reference and collaboration. With Fireflies, sharing video snippets is not possible, hindering efficient information distribution from specific meeting points.
• Meeting templates: MeetGeek provides a collection of meeting templates to aid in structuring planning, and getting highly personalized summaries based on the type of your meetings, ensuring they are productive and focused. With Fireflies, meeting templates are not available, leaving users with a less accurate and actionable post-meeting experience.
• Customized UI views: MeetGeek allows users to customize the layout and appearance of meeting transcripts and notes, tailoring the experience to your preferences. Fireflies, on the other hand, does not provide this feature, limiting the flexibility of adapting the interface to individual needs.
• Collaboration: Both tools allow collaborators to view and share meeting transcripts. However, MeetGeek's collaboration feature is more advanced, allowing team members to collaborate over the transcript, as well as create teams and shareable spaces. 
• Keyword search: Both tools offer keyword search capabilities. MeetGeek's search is free and can be used across all meetings, while Fireflies' search is limited to the current month's meetings.
• Name customization: MeetGeek does not charge a fee for customizing the name of your meeting assistant, while Fireflies charges a monthly fee.

2. Gong

In the realm of meeting productivity software, Gong has emerged as a leader with its note-taking solution that is designed solely  for sales and customer engagement.

This tool is laser-focused on the needs of sales teams, offering a comprehensive suite of features tailored to their specific use cases.

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A. Pros

Here are the advantages of using Gong:

• Gong's note-taking tool is renowned for its cutting-edge sales-oriented features, empowering teams to excel in this field.
• The platform provides automated transcriptions for meetings and calls, streamlining processes, and guaranteeing that crucial information doesn't slip through the cracks.
• What's more, Gong seamlessly integrates with a variety of CRM platforms, simplifying the task of syncing and structuring notes alongside customer data.

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B. Cons

Here are the disadvantages of using Gong:

• Its high cost may not justify the investment for smaller teams that don't exclusively operate in the sales domain.
• For individuals or organizations seeking a straightforward note-taking tool for their voice conversations, Gong's sophisticated features and emphasis on sales-related analytics might be more intricate than necessary.

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C. Pricing

Gong's pricing structure is determined by the number of users, and all plans are billed annually with a base price of $5,000. 

Here are Gong’s pricing plans:

• Small teams (up to 49 users): $1,600/user/year
• Mid-sized groups (50 to 99 users): $1,520/user/year
• Larger teams (100 to 249 users): $1,440/user/year
• Enterprises (250 or more users): $1,360/user/year

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D. Gong vs Fireflies.AI

While both tools have a common goal of streamlining meetings and extracting valuable insights, they are different in focus and scope. 

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Gong primarily concentrates on analyzing sales conversations to enhance conversion rates and close deals. Its sales-specific features, such as deal stages, customer interactions, and key phrases, make it invaluable for sales teams aiming to refine their strategies. 

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On the other hand, Fireflies' versatility extends beyond sales, providing a comprehensive tool for capturing and organizing discussions in various departments.

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3. tl;dv

tl;dv is primarily designed as a transcription application tailored for meetings held on platforms such as Google Meet, Microsoft Teams, and Zoom.

Its main goal is quite clear: to reduce the amount of meetings and the number of team members required at these gatherings. It achieves this by recording meetings and delivering real-time transcriptions.

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Moreover, it offers the capability for participants to highlight important moments during the meeting, which can subsequently be shared with absent team members.

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A. Pros

Here are the advantages of tl;dv:

• The platform integrates with several video conferencing apps and offers transcription services in over 30 languages.
• It includes time-stamped highlights to streamline the meeting review process.
• Tl;dv allows for the easy sharing of meeting documents and outcomes with various platforms, including Google Docs and Notion.

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B. Cons

Here are the drawbacks of tl;dv:

• Tl;dv lacks additional features beyond meeting recording and transcription.
• Its pricing is relatively higher in comparison to many other meeting transcription and translation services.
• The free version only allows you to access recordings for a brief period of seven days.

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C. Pricing

tl;dv comes with three pricing plans:

• Free 
• Pro — $25/ month/ user
• Enterprise — custom pricing

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D. tl;dv vs Fireflies.AI

While tl;dv and Fireflies share some commonalities, they also offer distinct features and advantages tailored to various user preferences and needs.

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tl;dv excels in its ability to comprehensively record and transcribe both audio and video meetings, ensuring a detailed record of the conversation. On the other hand, Fireflies’s primary focus is on audio-only recordings. 

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Both tl;dv and Fireflies harness the power of artificial intelligence to generate meeting summaries. However, unlike tl;dv, Fireflies’ summaries come with timestamps and speaker recognition.

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Regarding collaboration, tl;dv enables users to easily share meeting notes and insights with team members. Conversely, Fireflies tries to compensate by integrating with well-known productivity tools like Slack and Jira, facilitating effortless collaboration.

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5. Fathom

Fathom  is a note-taker that provides a straightforward solution for organizing and utilizing meeting data. Users can capture audio and video meetings, access AI-generated summaries to grasp essential takeaways, and easily share notes with team members.

The platform's adaptability and real-time insights make it a valuable asset for teams across various industries seeking to streamline their meeting processes and improve their overall performance. 

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A. Pros

Here are the benefits of using Fathom:

• Fathom boasts a user-friendly and intuitive interface that ensures users of any expertise level can effortlessly navigate and efficiently handle their notes.
• This tool provides robust organizational functionalities, enabling users to categorize and arrange their notes in diverse ways.
• The tool enables users to access their notes on various devices, ensuring a smooth experience for users who are constantly on the move.

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B. Cons

Here are the disadvantages of Fathom:

• Fathom falls short when it comes to offering advanced features like comprehensive formatting choices, tagging systems, and collaboration options.
• According to some users, Fathom's AI-powered summaries can provide inaccurate or incomplete information. This is likely because their AI models are still under development and may not always be able to accurately interpret the nuances of human language.

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C. Pricing

Fathom offers three pricing plans:

• Free
• Standard:  $32/per user/per month
• Pro: $39/per user/per month

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D. Fathom vs Fireflies.AI 

Fathom, available as both a Chrome extension and desktop app, primarily concentrates on simplifying meeting transcriptions and highlighting pivotal moments. Fathom's forte lies in its seamless integration with Zoom, ensuring a smooth experience for Zoom users.

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Conversely, Fireflies adopts a more comprehensive approach by recording, transcribing, organizing, and sharing meeting minutes. It offers support for a wider spectrum of video conferencing platforms, including Zoom, Google Meet, and Microsoft Teams, ensuring compatibility across various workflows. 

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Regarding integrations, Fireflies boasts an extensive network of over 40 partners, including CRMs, productivity tools, and project management platforms. In contrast, Fathom has a more limited array of integrations, currently supporting Salesforce, HubSpot, and Slack.

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5. Avoma 

Avoma is a meeting assistant that serves the needs of those focusing on collaboration, customer success, and engagement management. It's a valuable tool for businesses aiming to analyze and enhance their sales and support strategies, as well as customer interactions.

With the capability to automatically identify action items, detect objections during discussions, and highlight positive interactions and gestures in meetings, Avoma distinguishes itself as a dynamic tool that drives business operations forward.

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A. Pros

Avoma offers several standout features, including:

• An advanced transcript search function that allows you to quickly locate specific topics and playback recordings
• Effortless integration with sales engagement platforms, customer relationship management systems (CRMs), and video conferencing tools, ensuring a seamless experience across your tech stack
• Detailed analytics for calls and virtual meetings.

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B. Cons

Here are some potential challenges you might face when using Avoma:

• Avoma's wide array of features and analytics may pose a learning curve, particularly for those who are not accustomed to AI-driven analytics tools.
• Avoma is primarily designed for sales, customer success, and engagement management, which could limit its usefulness for users in different industries.

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C. Pricing

Here are Avoma’s pricing plans:

• Free
• Starter: $24/ month/ user
• Plus: $59/ month/ user
• Business: $79/ month/ user
• Enterprise: $149/ month/ user

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D. Avoma vs Fireflies.AI

Fireflies and Avoma share many similarities in terms of their offerings and positioning. Both platforms offer the capability to upload audio files for transcription.

However, Avoma goes a step further by providing additional benefits. It helps you gain valuable insights from conversations across various aspects of your business, aiding in understanding your customers better and offering insights to coach your team, among other advantages.

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The primary distinction lies in their target audience. Fireflies is geared towards serving small and medium-sized enterprises, while Avoma focuses on mid-sized enterprises that operate in sales as their primary audience.

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As we've explored the top alternatives to Fireflies.ai in 2024, it's evident that the world of virtual meetings and note-taking tools continues to evolve and expand. While Fireflies.ai remains a valuable option, each of these alternatives offers unique features and advantages to cater to diverse user needs.

And for those seeking a powerful and versatile option, MeetGeek emerges as a standout choice.

This tool not only excels in transcription and meeting management but also offers innovative features designed to enhance your virtual meetings. Unlock the potential of your virtual meetings with MeetGeek and take your collaboration and productivity to new heights!