Reinvent Your Work: A Quick Guide to Automated Transcription

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The countless benefits of automated transcription make it a vital, time-saving asset for people of all stripes.

Whether you’re a business executive, working in an HR department, a consulting specialist, or simply someone who participates in meetings time and again, here’s how you can reap the benefits of integrating this technology into your tool stack!

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What Is Automated Transcription Software?

Automatic transcription software utilizes advanced Natural Language Processing (NLP) technologies to transcribe live or pre-recorded audio or video files quickly and efficiently.

This time-saving process eliminates the need for manual transcription, allowing for fast, accurate, and reliable transcription of video or audio files into text. 

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Why Should You Use Automated Transcription Services for Your Business?

Automated transcription can make taking meeting minutes a breeze, create accurate and customizable meeting notes with minimal effort, and provide the written material needed to move forward with projects. 

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Below, we discuss the ways you can use it to change how you do business!

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A. To Save Hours of Your Time

In today’s fast-paced work environment, time is the most important of currencies. Most companies rely on collaboration to make things happen, but there’s an obvious time-related downside.

Somebody has to be in charge of writing accurate meeting notes that are easy to go through and reference, and this can be a time-consuming, multiple-step process. Automated transcription software does that job while you and your team focus on what’s important: results.

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B. To Become More Productive

Your meetings are only productive as long as they deliver the results you’re seeking. A large part of this is related to decision-making, and having a single source of truth at the base of your business approach can be a great way to ensure your team’s long-term success. 

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Making decisions based on the designated note-taker's subjective meeting minutes may not always be the wisest idea. Even worse, relying on team members to complete their agreed-upon tasks based on their personal notes is the quickest way for team efforts to be all over the place.

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C. To Save Money and Resources

You’ve probably been in meetings where people were only taking notes instead of actively participating in the discussion. This scenario can mean two things: one, you’ll need additional meetings to reach your objectives; two, maybe some participants would have been better off at their desks, performing their daily tasks.

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To avoid this, you must learn to optimize and balance input and output, which is why automated transcription software could be the ace up your sleeve. 

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D. To Increase Accountability

Teamwork makes the dream work, but for that to happen, all team members must hold themselves and each other accountable. When you employ automatic transcription services during your meetings, it leaves little room for negotiation in terms of responsibilities.

That is because when everything is in writing, and all team members receive the automated transcripts, everyone is more likely to show up prepared for the next meeting. 

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Manual Transcription vs. Automated Transcription Services

Automated transcription is the quickest and most accurate way to transcribe any audio or video file. Forget about having to wait for days before having access to manual transcriptions. AI virtual meeting assistants like MeetGeek transcribe your meetings in a matter of minutes, making it an incredibly reliable and effortless tool.

Tools like MeetGeek upholds the utmost security protocols, ensuring full access control over who can access the transcriptions of your meetings. As a result, you get a much more secure alternative to manual or human transcription services.

After the transcription is complete, users can review the text for accuracy and make any necessary edits and improvements. Automated transcription services also offer speaker identification tags, allowing users to know which speaker is speaking. This technology makes transcription tasks more manageable, efficient, and accurate.

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This is the reason why more and more industries are looking to automated transcription services for help.

How Can MeetGeek Help With Automated Transcription?

There are plenty of advantages to having an AI virtual meeting assistant as part of your tool stack. Let’s see how MeetGeek can make the entire transcription process easier. 

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1. Automated Recording

No matter what kind of meeting you have in store, MeetGeek's got you covered! With just a single sync of your calendar, all of your sessions — both planned and spontaneous — will appear in the app. 

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For scheduled meetings, you can select the ones you want to record. If your meeting is unplanned, all you have to do is paste the meeting link into the “Add to live ad-hoc meeting” bar, and you're ready to join the meeting while your virtual meeting assistant does the rest.

2. Accurate Transcription

Accuracy is paramount when it comes to taking efficient meeting notes — otherwise, you'll end up spending your valuable time deciphering how your team's conversations actually went. 

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With MeetGeek, you don't need to worry about accuracy: our virtual meeting assistant is powered with the latest Natural Language Processing algorithms, giving you the confidence of having accurate records of all your conversations. 

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Our virtual meeting assistance provides high transcript accuracy to our English, Spanish, and Portuguese-speaking users, and supports a broad spectrum of languages in its beta version.

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This way, you can focus on making decisions and taking the course of action that will benefit your team the most.

3. Intuitive Summarization

MeetGeek is the perfect automatic transcription solution for busy professionals who don't want to waste precious time.

Our meeting templates feature is designed to automatically capture, organize, and summarize all aspects of your meetings, based on the keywords you provide to our virtual assistant. Doing so allows you to conveniently revisit the most important parts of your conversations and never miss out on any crucial details. 

4. AI Recaps & Meeting Notes

As meetings have become more complex in the digital age, traditional note-taking can become a hindrance to productivity. With an ever-increasing demand for efficiency, multitasking has become a sought-after superpower only a select few possess — 2.5% of us, to be exact. 

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Fortunately, there is a solution available to make your meetings more effective: MeetGeek's AI algorithms. Our algorithms take on the task of generating meeting notes while freeing up your team to focus on giving their best during meetings.

And, to add a layer of security, you'll also be able to decide who has access to the meeting data, including the automated transcriptions and any recordings. 

5. Built-In AI Conversation Analytics

Customer success depends on your ability to make data-driven decisions. That's why we offer Meeting Insights — the AI-powered feature that gathers data from conversations and creates personalized customer insights.

With this valuable data within arm's reach, you can promptly and accurately assess the efficacy of your current strategies and eliminate the need for long, laborious analytics.

6. Integrations With Your Favorite Tools

Integration with other tools is a must, especially if you don't want to spend hours moving information from one place to another. MeetGeek integrates with tools like Notion, Slack, Trello, HubSpot, and more!

7. Everything Stored In One Place

MeetGeek makes it possible to store and access all your past meetings, meeting notes, summaries, insights, and other pertinent details in one place. Plus, it gives you the option to quickly and easily share your results with targeted team members— whether they were present or not.

Work Smarter With MeetGeek! 

Having your meetings automatically recorded, transcribed, analyzed, and summarized is the best way to take your meetings to a whole new level. You can forget about manual note-taking responsibilities and start your journey to maximizing your productivity — as a team.

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Join other top performers and try MeetGeek for free to upgrade how you approach productivity and all things related!