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The Best Conversational Intelligence Software for Coaching and Meeting Analytics in 2025
By leveraging AI, these conversational intelligence platforms provide the analysis needed to refine sales or investor pitches, improve coaching, and influence revenue.
✅ Free meeting recording & transcription
💬 Automated sharing of insights to other tools.
In today’s competitive landscape, sales and customer success teams can’t afford to let valuable insights from their daily conversations disappear into thin air. Every call and meeting is a goldmine of data. This is where conversational intelligence (CI) software comes in, transforming unstructured dialogue into actionable insights.
By leveraging AI, these platforms provide the analysis needed to refine sales or investor pitches, improve coaching, and influence revenue. If you're looking for the best conversational intelligence software for meetings in 2025, you’ve come to the right place.
In this guide, we offer a comprehensive comparison of the top tools available, breaking down their features, ideal use cases, and what makes them stand out.
Whether you're an enterprise leader seeking deep revenue insights or an SMB looking for an affordable way to improve meeting productivity, this article will help you find the perfect fit.
What is Conversational Intelligence Software?
Conversational intelligence software uses artificial intelligence and Natural Language Processing to automatically record, transcribe, and analyze business conversations. These conversations can come from video conferences, sales calls, and customer support interactions.
The core purpose of these AI-powered meeting transcription and analysis tools is to unlock the insights hidden within dialogue. Instead of relying on manual note-taking and subjective feedback, CI platforms provide objective, data-driven intelligence on every interaction.
Key functionalities of a Conversational Intelligence platform typically include:
- Automated transcription: Creates a searchable text record of every meeting.
- Speaker identification: Knows who said what and tracks talk-to-listen ratios.
- Topic & keyword tracking: Identifies key themes, competitor mentions, and customer pain points.
- Sentiment analysis: Gauges the emotional tone of the conversation to understand customer satisfaction and engagement.
- Action item & highlight generation: Automatically pulls out key takeaways and next steps.
- CRM integration: Syncs meeting data, notes, and insights directly into your CRM (like Salesforce or HubSpot).
- Coaching & feedback: Pinpoints coachable moments for sales managers to review with their reps.
Comparison of AI Conversation Intelligence Tools for 2025
Choosing the right platform depends on your team’s specific needs, from high-level revenue forecasting to simple, automated note-taking. Here is our comparison of the top meeting intelligence software for 2025.
1. MeetGeek
Best for: All-around meeting productivity and team-wide automations.
MeetGeek is the conversational intelligence platform that turns meetings into a driver of real business results. Whether you're in sales, customer success, product, or operations, it captures key insights, tracks team performance, and highlights what moves the needle.
By uncovering best practices and areas for improvement across every call, MeetGeek helps teams close deals faster, improve collaboration, and build a meeting culture that drives execution – not just conversation.
Top features:
- AI meeting summaries: Automatically generates detailed AI notes, highlights, and a list of action items in the style of human-written meeting minutes and tailored to your meeting type.
- Behavioral insights: Provides analytics on meeting engagement, sentiment, and participation, helping you understand and improve your meeting culture.
- AI chat: Instantly search and extract answers from past meetings or get coaching feedback - just chatting with your meeting memory.
- Conversation trends: Aggregates data across meetings to uncover recurring patterns like common objections, best-performing reps, or team knowledge gaps.
- Multi-level meeting analytics: Delivers insights at the call type, individual, and team level—helping you analyze patterns across different meeting types (e.g., demos, check-ins), track individual performance over time, and monitor team-wide trends for continuous improvement.
- Seamless CRM integration: Pushes meeting notes and key insights directly to CRMs like HubSpot, Pipedrive and Salesforce, keeping your records up-to-date without manual entry.
2. Gong
Best for: Enterprise-level revenue and sales intelligence.
Gong provides the solution that focuses specifically on revenue and sales teams. It captures and analyzes a wide range of customer interactions - from calls to emails - to provide deep insights into deal health, team performance, and market trends. Its advanced analytics make it a go-to tool for large sales and enterprise organizations. However, Gong pricing is less accessible for SMBs or teams outside of sales.
Top features:
- Deal intelligence: Tracks deal progress and flags potential risks based on conversational cues.
- AI-powered coaching: Identifies coaching moments from top performers' calls to help train the entire team.
- Generative AI tools: Utilizes GenAI to surface strategic insights and automate sales workflows.
- Performance analytics: Offers robust dashboards to visualize team performance and track key sales metrics.
3. Chorus (by ZoomInfo)
Best for: Data-driven sales coaching.
As part of ZoomInfo, Chorus is a popular conversation intelligence platform tailored for sales teams. It excels at identifying what top-performing reps do differently and turning those insights into a scalable coaching program. Chorus helps sales managers become better coaches by providing data-backed evidence of what works in customer conversations.
Top features:
- AI-based recommendations: Pinpoints key coaching moments and highlights deal risks automatically.
- Conversation analytics: Tracks important metrics like talk-to-listen ratios, competitor mentions, and sentiment.
- Data-driven sales enablement: Connects conversational insights directly to sales outcomes and ROI.
- Strong integration: Works seamlessly with popular CRMs like HubSpot.
4. Avoma
Best for: Meeting assistance and coaching for sales and customer success.
Avoma positions itself as an all-in-one AI meeting platform that combines note-taking, scheduling, and coaching. It’s designed to improve collaboration not just within sales teams but also with customer success and implementation teams. Its focus on both pre-meeting scheduling and post-meeting analysis makes it a comprehensive solution.
Top features:
- Automated call scoring: Allows managers to create scorecards to evaluate calls consistently and at scale.
- Live call assistance: Provides real-time suggestions and talking points to reps during live calls.
- Interaction intelligence: Analyzes conversational dynamics, including filler words, monologues, and talk speed.
- AI meeting summaries and action items: Automates the creation of meeting notes and follow-ups.
5. Otter.ai
Best for: Real-time transcription and team collaboration.
Otter.ai is widely known for its real-time AI transcription. While it serves a broad audience, including students and journalists, its features are incredibly useful in a business context. Otter excels at capturing conversations accurately and making them easy to share and review.
Top features:
- Real-time transcription: Provides a live, running transcript that participants can follow and comment on.
- Conversation summaries: Automatically generates a summary of the meeting for quick review.
- Collaborative tools: Allows teams to highlight, comment on, and share transcripts easily.
- Otter AI chat: An interactive AI assistant that can answer questions, generate content, and collaborate with participants during the meeting.
How to Choose the Right Conversational Intelligence Tool
With so many options, selecting the right software requires careful consideration of your organization's unique goals. Here are the key factors to evaluate.
1. Primary use case: sales coaching vs. meeting analytics
First, define your main objective.
Are you primarily looking for sales coaching software with AI meeting analytics to improve rep performance? In that case, platforms like Gong or Chorus with features for scoring calls and identifying coachable moments are ideal.
Or is your goal broader meeting productivity and conversation analytics for multiple teams? If so, AI meeting assistant tools with collaboration features like MeetGeek is the best fit.
2. Integration capabilities
A CI tool should fit seamlessly into your existing tech stack. Look for robust conversational intelligence CRM integrations with platforms like Salesforce, HubSpot, and Pipedrive. This ensures that meeting notes, highlights, and contacts are automatically synced, eliminating manual data entry and providing a complete view of the customer journey. Also, check for integrations with your calendar, video conferencing platform, and collaboration tools like Slack.
3. Real-time vs. post-meeting analysis
Do you need live feedback? Real-time coaching software for sales meetings in 2025 can provide reps with live nudges and keyword alerts. This is a powerful feature for active coaching. However, many teams find immense value in post-meeting analysis, which allows managers to review calls, create feedback playlists, and track performance over time.
4. Security and compliance
When you’re recording sensitive customer conversations, security is non-negotiable. Look for secure conversational intelligence software compliant with GDPR and HIPAA. Ensure the provider offers enterprise-grade security features like data encryption, access controls, and transparent data privacy policies to protect your business and your customers.
5. Scalability and pricing
Your budget and team size will heavily influence your decision. Enterprise platforms like Gong often come with a high price tag and are built for large, complex sales organizations.
On the other hand, tools like MeetGeek offer free or highly affordable plans that are perfect for individuals, startups, and SMBs, with the ability to scale as you grow.
The Future is Intelligent Meetings
Conversational intelligence is no longer a luxury; it’s a fundamental component of a modern sales and productivity tech stack. As AI continues to evolve, these tools will become even more predictive, offering deeper insights into customer behavior and automating more administrative tasks.
Finding the best conversational intelligence software for sales coaching and meeting analytics in 2025 comes down to aligning a platform’s strengths with your strategic goals. Whether you need to overhaul your sales coaching program or simply want to run more efficient meetings, the right tool will empower your team with the data-driven insights needed to succeed.
As you evaluate your options, consider how an AI meeting assistant like MeetGeek can streamline your entire meeting lifecycle, from transcription and summaries to sharing key insights. Tools that automate administrative work free up your team to focus on what truly matters: closing deals and collaborating effectively.
Frequently asked questions
What is an example of conversational AI?
Conversational AI refers to technology that enables machines to engage in natural, human-like dialogue through text or speech. It uses natural language processing, machine learning, and large language models to understand context and respond meaningfully.
General examples include AI companions like ChatGPT or Claude, which can sustain open-ended conversations across topics.
A specialized example is MeetGeek, which engages conversationally by answering questions about meeting content, summarizing key points on demand, and providing intelligent insights from past meetings—turning conversations into actionable business knowledge.
What is conversational analytics?
Conversational analytics is the process of analyzing conversations and dialogue data to gain insights into customer behavior, communication patterns, and business performance. Advanced conversational intelligence platforms like MeetGeek or Chorus analyze calls to identify successful conversation strategies and provide actionable insights for improvement.
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