Teams Meeting Attendance Report: How to See Who Attended

To see who attended a Teams meeting, open the meeting chat and select the Attendance tab, or open the meeting in your Teams Calendar and select Attendance. The report appears about five minutes after a scheduled meeting ends and downloads as a CSV file you can open in Excel. Only the organizer (the person who scheduled the meeting) and co-organizers can open it, so everyone else has to ask the organizer for a copy.

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During the meeting, the organizer can also download a live attendee list from the participants pane. Whether the report exists depends on your Teams account, how the meeting was set up in Teams and your IT admin's settings.

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How to See Who Attended a Teams Meeting and Download the Report

During the Meeting

1. Select People in the meeting controls. This opens the participants pane.

2. Select More actions (the three dots) at the top of the participants pane.
3. Select Download attendance list. Teams saves it as a CSV file.

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In meetings with more than 120 participants, this in-meeting download only includes some of them. Use the post-meeting report to avoid this limit.

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After the Meeting, in the Meeting Chat

1. Open Chat and select the chat of the meeting that just ended.
2. Open the Attendance tab. The report appears about five minutes after the meeting ends.
3. Select Download to save the CSV.

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If fewer than two people attended, the report won't show up in the chat, but you can still open it from the calendar invite.

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After the Meeting, From Your Calendar

1. Open Calendar and select the past meeting.
2. Open the Attendance tab.
3. Select Download in the top right corner to save the CSV.

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If you used breakout rooms, their attendance appears in the main meeting's report.

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Combining Reports From a Recurring Meeting

Teams creates a separate report for each occurrence of a recurring meeting, so a weekly class or training gives you one CSV per week. To see who came to which session:

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1. Download the report for each occurrence.
2. Combine the attendee records in one Excel table. Add a Session column with a unique label for each meeting, such as its date and start time.
3. Use a consistent identifier for each attendee, such as an email address where available. Check names manually if identifiers are missing or inconsistent.
4. Keep one row per attendee per session. Remove duplicates for that attendee-session pair before counting attendance.
5. Create a PivotTable with attendee identifiers in Rows, sessions in Columns and a count of attendee identifiers in Values.

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With one row per attendee per session, each populated cell should show 1. The row total gives the number of sessions recorded for that attendee. A blank cell means no attendance record was found; it does not always prove the person was absent.

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Who Can See the Attendance Report in Teams?

Only organizers and co-organizers can view and download it. Regular attendees and guests cannot. Co-organizers only get it for meetings scheduled in Teams, not in Outlook.

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Table last updated: October 26, 2026.

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The report is stored with the organizer's other Microsoft 365 data. If the organizer leaves the organization, their attendance reports are permanently deleted and nobody else can retrieve them, so download anything you need to keep.

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Can You See Who Attended a Teams Meeting If You're Not the Organizer?

If you're a co-organizer, you may have access under the conditions listed above. If you're a regular attendee, you can't open the report yourself. Here are your options:

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• Ask the organizer: they can download the CSV from the meeting chat and send it to you;
• Become a co-organizer next time: for future meetings, ask the organizer to add you as a co-organizer if you need direct access to attendance reports;
• Check the participants pane during the call: it shows who is in the meeting at that moment, though not who left earlier;
• Ask your IT admin: for 24 hours after the meeting, an admin can see participant details for it in the Teams admin center.

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What Does a Teams Attendance Report Show?

Organizers use the report to check who showed up and to follow up after the meeting with the people who missed it. The attendance data shows who joined and how long they stayed. Engagement data, where available, adds information about interactions during the meeting.

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Attendance lists each person who joined, their join and leave times and their total time in the meeting.

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Engagement counts how many attendees unmuted, turned on their camera, raised their hand, used each type of reaction and took part in Q&A.

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Two settings affect which details appear:

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• Attendee information: an admin can set the report to show only who attended, which removes join times, leave times and duration;
• Identify me in attendance reports: attendees can opt out in their Teams privacy settings if their organization's policy allows it.

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The report is useful for checking attendance, but it isn't a record of the discussion. Reactions and raised hands also don't prove that someone was paying attention.

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How to Turn Teams Meeting Attendance Reports On or Off

By default, attendance reports are on and the organizer can switch them off for a single meeting. The setting sits under Participation in the meeting options.

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Before the Meeting

1. Open Calendar in Teams and select the meeting.
2. Select View event, then Options.
3. Open Participation and switch Allow attendance report on or off.
4. Select Apply.

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During the Meeting

1. Select Controls in the meeting toolbar. If you don't see it, open More actions first.
2. Select View more options and open Participation.
3. Switch Allow attendance report on or off and select Apply.

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If the toggle is missing or greyed out, check that you're using the organizer's account and that attendance reporting is available for your account and meeting type. For work or school accounts, ask your IT admin to check the meeting policy. In the Teams admin center, the Attendance and engagement report setting has three values: On, but organizers can turn it off (the default), Off and On. With On, organizers can't turn the report off.

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Why Is My Teams Attendance Report Missing or Incomplete?

Most problems come down to your account, your role or the type of meeting. Check these in order:

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• You use Teams Free with a personal account: in our October 2026 test, the Participation section did not show an attendance report setting;
• You're neither the organizer nor a co-organizer: only organizers and co-organizers get the report;
• Reports are switched off: check Allow attendance report in the meeting options, or ask your IT admin;
• It was an instant channel meeting: meetings started with Meet now in a channel don't produce a report;
• It was a channel meeting and you're a co-organizer: co-organizers can't access reports for channel meetings;
• Two meetings ran in the same channel conversation: if someone started a second meeting while the first was running, only the second one gets a report;
• Names are missing: people who joined in view-only mode, people left waiting in the lobby and attendees who opted out of attendance reports are not listed;
• Breakout room data is gone: rooms deleted after the meeting are not included;
• The in-meeting list is short: above 120 participants the in-meeting download is partial, so use the report after the meeting;
• Old reports disappeared: they are deleted when the organizer leaves the organization.

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If a duration looks too long, check whether the person was put on hold. Time on hold still counts as time in the meeting.

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How to Hide Your Name From Teams Attendance Reports

1. In Teams, select Settings and more (the three dots next to your profile picture), then Settings.
2. Open Privacy.
3. Switch Identify me in attendance reports off.

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Your IT admin decides whether this toggle works. Depending on the setting your organization uses, attendees are included by default and can opt out, excluded by default and can opt in, or always or never included regardless of the toggle.

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Attendance Isn't Participation

The Teams report tells you who was there and for how long, not who spoke or what was agreed. MeetGeek joins your Teams meetings from your calendar, records and transcribes them. Its Insights tab shows each person's share of talk time, their longest stretch of speaking and their pace. After the call, it can email the summary and action items according to your sharing settings. If you also need the video itself, see how to record a Teams meeting.

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To capture notes and action items from future Teams meetings, connect your calendar to MeetGeek.

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Frequently Asked Questions

Can you see who attended a Teams meeting after it ends?

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Yes, if you organized it or are a co-organizer. Open the meeting chat and go to the Attendance tab. Organizers can also open the meeting in their Calendar and select Attendance. The report is ready about five minutes after the meeting ends. Co-organizer restrictions are listed in the access table above.

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Can attendees see the Teams attendance report?

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No. Only organizers and co-organizers can view or download it. Attendees have to ask the organizer for a copy.

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What is a Teams engagement report?

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It's the engagement part of the attendance report. It counts how many attendees unmuted, turned on their camera, raised their hand, used reactions and took part in Q&A during the meeting.

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How long are Teams attendance reports kept?

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Microsoft's documentation says reports are stored with the organizer's other data and are permanently deleted if the organizer leaves the organization. It doesn't state a fixed retention period, so download any report you need to keep.