7 Top Internal Communication Tools to Boost Your Productivity

Photo by Antonio Janeski on Unsplash

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Streamline team collaboration, break down barriers, and unlock your team's full potential for success. Enhance efficiency and elevate your workflow with these essential tools.

How employees communicate with each other has a tremendous impact on productivity, teamwork, and engagement. A butter-smooth communication ensures clarity for everyone in the organization. And when everything becomes clear, everyone is on the same page and doing their jobs to achieve the deliberate goal. We can even say that internal communication is a make-or-break factor for any company.

However, at least 60% of companies don’t have a constant and long-term internal communication strategy in place. This is quite risky since a lack of communication not only can lower employee productivity but also reduce morale and increase employee turnover.

This is where internal communication tools come in handy. Both for in-office and remote communication, the tools include the voices of each person who works in a company. 

We’ve listed the top internal communication tools to help you find the right functionality for your needs.

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How Effective Communication Leads to an Increased Productivity

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We’ve mentioned briefly before that effective internal communication in a company is key to an increase in productivity. By fostering clear and open lines of communication, several positive outcomes can be observed:

Minimizes misunderstandings and errors

Clear communication reduces the likelihood of misunderstandings and errors, saving time and effort. Clear instructions, expectations, and guidelines reduce errors and rework. 

Not only prevent any conflicts, though; open internal communication also helps resolve conflicts by addressing issues promptly and maintaining positive working relationships.

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Fosters collaboration

Effective communication fosters team members' collaboration, allowing for more creative and innovative problem-solving and decision-making. Effective communication channels enable the identification and resolution of issues in a timely manner. 

It also makes it much easier for everyone on the team to exchange information, enabling better-informed decisions to be made.

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Increases accountability

When expectations are communicated clearly, individuals and teams are more likely to take ownership of their work and be accountable for their actions and outcomes. 

Employees thoroughly understand their roles, responsibilities, and organizational objectives. This clarity enables them to align their efforts toward achieving specific goals, reducing confusion and ambiguity.

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Streamlines process

Effective communication helps streamline processes and reduce unnecessary or redundant tasks, saving both time and resources. No more bottlenecks, delays, and redundancies, enhancing productivity.

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Top Internal Communication Tools to Boost Your Productivity

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A well-chosen internal communication tool will improve employee satisfaction and engagement while reducing inbox clutter. However, selecting the right fit for your team can be challenging with so many options available. Here are some of the best tools you can consider using.

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Messaging and Live Chat: Slack

Messaging and live chat are go-to communication tools for employees. This type of tool usually provides instant and real-time communication channels, enabling employees to exchange information, ask questions, and provide updates quickly. 

They promote swift decision-making, eliminate delays caused by email back-and-forths, and foster a sense of connectivity among team members.

One of the most popular messaging and live chat tools is Slack. The key feature includes chat rooms, voice and video calls, knowing team availability, and even reminders.

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Project Management Tool: Asana

A project management tool can streamline project workflows, task assignments, and progress tracking. It allows teams to collaborate on tasks, set deadlines, and monitor project milestones.

These tools enhance coordination, transparency, and accountability by providing a centralized platform for project-related discussions and documentation, thereby increasing productivity.

Asana is well-known for its colorful and user-intuitive interface as a project management tool. This tool provides a centralized platform for teams to collaborate, track tasks, and monitor project progress. It also offers a range of features and functionalities designed to streamline project workflows and enhance productivity. 

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Meeting Assistant: MeetGeek

Meeting assistants help streamline and optimize meetings by automating scheduling, note-taking, and tracking action items. They can generate meeting agendas, capture minutes, and send reminders, ensuring that meetings are more focused and productive. 

These tools improve overall productivity by reducing administrative burdens and enhancing meeting efficiency. In this case, MeetGeek is an AI-powered meeting assistant you can use.

With this tool, you can record, transcribe, and share meeting notes at your fingertips. You can now totally focus on the meeting because MeetGeek automates your notes.

MeetGeeks offer wide integrations with other popular communication and collaboration tools like Zoom, Google Meet, Microsoft Teams, Slack, and a lot more.

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Cloud Storage and File Sharing: Dropbox

Cloud storage and file-sharing tools provide a secure and accessible platform for employees to store, organize, and share files and documents. They eliminate the need for physical storage and enable simultaneous collaboration on shared files, fostering teamwork and speeding up document workflows.

Dropbox is a popular cloud storage and file-sharing tool in the market. This tool allows you to store, synchronize, and share files across multiple devices and with others.

You can also create folders, subfolders, and hierarchies to structure your files. This allows you to find the files you need effortlessly.

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Employee Survey Tool: Typeform

Employee survey tools enable organizations to gather employee feedback, opinions, and insights. By conducting regular surveys, organizations can identify areas for improvement, address concerns, and make informed decisions based on employee input. 

Thus, when it comes to online surveys, one of the most widely used tools is Typeform. Typeform is an online survey and form-building tool that allows users to create interactive and engaging forms, surveys, quizzes, and questionnaires. 

This tool also offers a user-friendly interface and a range of features that make designing and distributing custom forms for various purposes easy. What’s more exciting is that you can customize the appearance of forms by choosing colors, fonts, and images to match your branding or desired aesthetic.

Even if you don't feel like designing your form from scratch, Typeform has AI-powered tools that can automatically create a form for you in seconds.

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Onboarding Tool: Typelane

Internal communication should go beyond messaging and audio/video calls from employees to employees. The way you onboard new hires also needs effective internal communication.

Onboarding tools streamline the employee onboarding process by providing centralized access to essential resources, training materials, and company policies. 

They can automate administrative tasks, track progress, and facilitate communication between new hires and their managers or mentors. Effective onboarding tools accelerate the integration of new employees, reducing ramp-up time and improving productivity.

Typelane makes it much easier for you to engage the new hire as soon as they sign their contract all the way to their start date and beyond. From crafting a welcome email to an onboarding form for evaluation, this tool does the heavy lifting.

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Video Conferencing: Zoom

Video conferencing tools, combined with the security and privacy offered by a safe VPN, enable face-to-face communication and virtual meetings, irrespective of geographical distances. They facilitate real-time discussions, presentations, and brainstorming sessions, making sharing ideas easier, providing feedback, and making informed decisions. 

Video conferencing eliminates travel and allows remote teams to collaborate efficiently, saving time and increasing productivity. And when we talk about video conferencing tools, Zoom is probably the most popular one. Zoom allows you to make both video and audio conferencing, real-time transcript, screen sharing, and chat or private messaging.

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Wrapping Up

To wrap up, effective internal communication is pivotal in enhancing productivity within teams and organizations. Thus, investing in these tools above enables seamless information sharing, facilitates real-time collaboration, and empowers employees to work together towards shared goals. By embracing the power of modern communication tools, you can unlock the full potential of your team and drive productivity to new heights.

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